RFQ Designer Services Dover Town Library HVAC

The Town of Dover is issuing a Request for Qualifications to select a professional design firm for the renovation of the Dover Town Library’s HVAC system, with a project budget of $500,000 inclusive of fees and contingencies. The project entails replacing the existing HVAC with an all-electric Variable Refrigerant Flow (VRF) system, covering design, bidding, and construction oversight. The RFQ emphasizes the importance of demonstrating experience with municipal projects, energy-efficient design, and compliance with Massachusetts laws and codes, including M.G.L. Chapter 7C, Sections 44-58. Submission requirements include various certifications such as tax compliance, non-collusion, and conflict of interest, along with a detailed project approach and team qualifications. The selection process is quality-based, with evaluation factors prioritizing proposal quality, experience, project schedule ability, and past client satisfaction, rather than price alone. Contractual documentation consists of multiple exhibits, including a draft owner-designer agreement, certifications, and application forms, with no formal FAR clauses or standard federal contract provisions. Insurance requirements mandate substantial coverage, including professional liability, workers’ compensation, auto, and general liability insurance, all with the Town named as an additional insured. The procurement process involves submitting a consolidated qualification package by December 11, 2025, with no explicit instructions on submission media or format. The performance scope involves on-site inspections at the library, adherence to applicable building and energy standards, and timely completion within the defined project budget. The process is designed to identify a highly qualified firm through a comparative evaluation, with subsequent negotiations to establish final contractual terms.