RFQ DTS 25-238 - ESRI Software Renewal

The California Department of Water Resources is soliciting maintenance renewal services for Esri enterprise software under RFQ DTS 25-238, with submissions due by May 27, 2026. The contract is a one-year agreement running from July 1, 2026, through June 30, 2027, covering annual maintenance renewals for ArcGIS Enterprise licenses, ArcGIS Online subscriptions, and 300,000 service credits, with automatic delivery of updates and conversion to perpetual licenses upon full payment. Performance is limited to DWR and eligible California Natural Resources Agency locations within California. The procurement follows a Lowest Price Technically Acceptable evaluation model, with price preferences applied for certified Small Businesses and tiered Disabled Veteran Business Enterprises participation levels ranging from 1% to 5%, reducing the net cost of qualified bids. Bidders must comply with mandatory state-specific requirements including submission of the Bidder Declaration GSPD-05-105, DVBE certification form STD 843, GenAI disclosure form DWR 9834, and a TACPA preference request if applicable. All subcontractor arrangements must demonstrate a commercially useful function per California law, prohibiting shell entities. The contract includes a budget contingency clause voiding obligations if state funds are not appropriated, and payment is processed in triplicate to the DWR Accounting Office in Sacramento within 45 days of undisputed invoice submission. Acceptance authority rests solely with the DWR Contract Manager, who must provide written confirmation prior to invoicing. The solicitation incorporates state procurement rules and civil rights compliance, but excludes federal FAR clauses and technical specifications beyond the referenced exhibits and policy mandates. No firm pricing or CLIN structure is disclosed, and contract value remains undetermined pending vendor response.