RFQ DW-22-06 Master Planning, Space Planning, Grants & State Funding Consulting Services

Bench Services Needed:1. Space Inventory – Update Annual Space Inventory Data in the State Chancellor’s Office FUSION system. The Space Inventory Report is to include all current and anticipated facilities space as of December 31 of the current year. The annual report includes, updating the existing inventory for each College and if applicable reporting inventories for newly established colleges or centers. An existing college inventory requires an annual update of facility data. This includes correcting all known errors in the prior year space inventory. All building and room changes are noted in the Space Inventory FUSION database. The Space Inventory FUSION database contains a reconciliation report which will track the changes made in the current year in comparison to past submittals years. FUSION will have an unclassified space report that will show all space identified during the most recent Facilities Condition Assessment update done by the CCC Foundation assessors. This data also must be reconciled and resolved with the annual submitted when applicable. This work may include walking and verifying physical spaces and room uses on campuses. 2. 5 Year Construction Plan – Update the Annual 5 Year Construction Plan in FUSION. A. The Five-Year Plan includes: i. Master Plan, Energy Plan and Facility Plan Summary ii. List of all projects in a district’s order of priority iii. Cumulative capacities and loads for the five types of space iv. The capacity of existing on-campus facilities v. Individual project descriptions and space changes affected by each proposal 3. State/Bond Funded Project Support Services Current Funded projects – A. Reconcile Cost Estimates and update FUSION JCAF32B. Update JCAF 31 and add data to FUSIONC. Update schedules and add to FUSIOND. Update State Chancellor’s Office Specialist cost and space workbook as requestedE. Confer with State Chancellor’s Office Specialist as needed to stay answer questions for project space, budget, and scheduleF. Assist with Updating project Quarterly Reports in FUSION as neededG. Assist with making project Change Request in FUSION4. Project Closeout – Assist with gathering closeout documentation for State/Bond funded projects and attaching documents in FUSION. Also includes reconciling final JCAF 32 costs and submitting finally information in FUSION as required by the State Chancellor’s office. 5. Space Analysis/Usage – Reconcile architect’s drawings with approved white paper asf and/or State approved JCAF 31; conduct space utilization analysis by building if requested6. Master Planning – Assist with master planning activities as needed. A. Work may include but not limited to: i. Working with college groups including institutional planning, accreditation, curriculum committee, academic senate and other college wide groups; divisions, and departments; and existing or ad-hoc industry and community advisory committees, representatives or members and coordinating their needs into planning updatesii. Coordinating California Environmental Quality Act (CEQA) consultants as needed to support college plansiii. Analyzing college and community fiscal, demographic, economic, social, and academic projections, opinion surveys and other sources of information regarding the needs, concerns and priorities of the various constituenciesiv. Analyzing college enrollment and capacity load calculations with regard to campus facilities and needs to recommend construction and renovation projects to support program needs and trends.v. Integration of local needs and plans with those of the region and the state, including especially those of other segments of public educationvi. Develop draft/final Master Plans consistent with college mission, goals, educational plans and plans for related services and facilitiesPLEASE REVIEW DOCUMENTS TAB FOR FULL SCOPE