RFQ FACILITY CONDITION ASSESSMENT AND DEFERRED MAINTENANCE PLANNING

Pender County Board of Education is seeking qualified consultant teams to provide a Comprehensive Facility Condition Assessment, Deferred Maintenance Planning, and Asset Tagging for six campuses in North Carolina. The scope of work requires the selected firm to document current facility conditions, calculate Facility Condition Index scores for buildings and systems, and prioritize deficiencies across four priority levels ranging from critical to recommended. Key deliverables include annual, 5-year, and 10-year maintenance schedules, a multi-year capital improvement plan, and a comprehensive asset inventory where all items are labeled with QR codes and entered into the District's FMX system. Interested firms must be licensed to provide architectural or engineering services in North Carolina and must submit their proposals electronically to William Nelson by October 26, 2026. Evaluation will be based on the firm's technical approach, past performance on similar projects within the last five years, provided references, and a comprehensive price proposal including hourly rates. The contract requires strict adherence to insurance minimums, including a 3 million dollar umbrella policy and specific sexual molestation coverage, as well as rigorous background checks for all personnel and compliance with FERPA and PCI data security standards. All work produced under this agreement is classified as work for hire and owned by Pender County Schools.