RFQ - General Engineering Services - Wellborn SUD

WELLBORNSPECIAL UTILITY DISTRICTREQUESTFOR QUALIFICATIONS (RFQ)PROFESSIONALENGINEERING SERVICESIssueDate: 3/12/2026Submittal Deadline: 4/23/2026 1.IntroductionWellbornSpecial Utility District (“District”) is soliciting Statements ofQualifications (“SOQs”) from qualified engineering firms interested inproviding professional engineering services to the District.TheDistrict intends to establish a pool of prequalified engineering firms toprovide services on an as-needed basis under a Master Services Agreement (MSA)with project-specific task orders.TheDistrict anticipates selecting approximately five (5) to eight (8) firms,although the District reserves the right to select more or fewer firms based onthe qualifications received.Selectionof engineering services will be conducted in accordance with the TexasProfessional Services Procurement Act (Texas Government Code Chapter 2254)based on demonstrated competence and qualifications.Issuanceof this RFQ does not obligate the District to award any contract. 2.District BackgroundWellbornSpecial Utility District provides potable water service in Brazos and RobertsonCounties, Texas.TheDistrict currently serves approximately 10,300 connections through an extensivewater system consisting of approximately 500 miles of distribution pipeline.Watersupply sources include: Groundwater from the Simsboro Aquifer Groundwater from the Yegua-Jackson Aquifer Surface water from the Navasota River Purchased water from the City of BryanMajorsystem infrastructure includes: One (1) surface water treatment plant Seven (7) groundwater wells Six (6) elevated storage tanks Eight (8) pump stations Approximately 500 miles of distribution pipelineTheDistrict is currently constructing three additional groundwater wells andassociated transmission infrastructure to support continued growth andlong-term system reliability. 3.Scope of Engineering ServicesTheDistrict seeks engineering firms capable of supporting a wide range of waterutility engineering services.Firmsmay submit qualifications for one or more of the following service categories.PotentialService Categories Surface Water Treatment Facilities Groundwater Wells and Production Facilities Elevated and Ground Storage Tanks Pump Stations and Pump House Improvements Transmission and Distribution Pipelines Water System Rehabilitation and Replacement Projects Permitting and Regulatory Compliance Development Review, Plat Review, and Utility Planning Support GIS Mapping, Data Management, and Asset Management SCADA Systems and Electrical Engineering Grants and Funding Assistance (including Texas Water Development Board programs) Construction Phase Services and Construction Administration Long-Range System Planning and Capital Improvement Planning System Modernization, Digitization, and Asset Management ProgramsTheDistrict may evaluate and rank firms separately within each service categorybased on qualifications. 4.Anticipated Project TypesEngineeringservices may include projects such as: Surface water treatment plant upgrades or expansion Construction of new elevated storage tanks Transmission and distribution system rehabilitation Pump station and pump house upgrades to increase system production System modernization and digitization initiatives Asset management program development Planning and infrastructure improvements to support regional growthTheDistrict reserves the right to initiate additional projects during the contractterm. 5.Contract StructureSelectedfirms will enter into a Master Services Agreement (MSA) with the District.Keyprovisions include: Two-year contract term Work authorized through project-specific task orders Compensation negotiated individually for each assignmentTheDistrict may maintain agreements with multiple firms simultaneously.Nominimum amount of work is guaranteed.TheDistrict reserves the right to continue utilizing its current consultingengineer while also engaging additional qualified firms as appropriate. 6.Task Order Selection ProcessWhenengineering services are required, the District may utilize one of thefollowing methods to select a firm from the qualified pool: Direct SelectionTheDistrict may select a firm based on expertise, availability, past performance,and project type. Proposal RequestTheDistrict may request proposals from two or more qualified firms for a specificproject.Proposalsmay include:· Proposedproject approach Key personnel Project schedule Preliminary scope of workTheDistrict will then negotiate scope and fees with the most qualified firm inaccordance with Texas Government Code Chapter 2254. 7.Statement of Qualifications RequirementsSubmittalsshould be concise, well organized, and clearly demonstrate the firm'squalifications.1. PageLimitSubmittalsshould not exceed 30 pages, excluding resumes and required forms.2. RequiredContentsCoverLetterInclude: Firm name and address Office location(s) relevant to District work Primary contact person Service categories for which the firm is submitting qualifications FirmOverviewProvide: History and background of the firm Organizational structure Office locations serving the region Experience providing services to Texas utilities or special districts RelevantProject ExperienceProvidedescriptions of similar projects including experience with: Water utilities Special Utility Districts Municipal Utility Districts Surface water and groundwater systems Regional water systems ProjectTeamIdentifykey personnel proposed to serve the District.Include: Texas Professional Engineer licenses Relevant project experience Resumes of key staff ServiceCategory ExpertiseDescribethe firm's experience and capabilities in each service category for whichqualifications are submitted. Regulatoryand Funding ExperienceDescribeexperience with: TCEQ regulatory permitting Texas water utility compliance requirements Texas Water Development Board funding programs Other applicable state or federal infrastructure funding programs ProjectDelivery ApproachDescribethe firm’s approach to: Project management Communication with District staff Responsiveness and availability Construction phase services ReferencesProvideat least three (3) references from utilities or public entities for whomsimilar services have been performed. Litigationand Claims DisclosureProvidedisclosure of any professional liability claims or litigation within the pastfive (5) years. 8.Evaluation CriteriaSOQswill be evaluated by District management using the following criteria: Criteria Weight Relevant Utility Engineering Experience 20 Technical Expertise in Requested Service Categories 20 Experience with Texas Water Utilities and Regulations 15 Project Team Qualifications 15 Experience with Funding Programs (TWDB, etc.) 10 Project Management and Responsiveness 10 References and Past Performance 10 TotalPossible Score: 100 PointsTheDistrict may conduct optional interviews with selected firms. 9.Submittal InstructionsSubmit: Three (3) hard copies One (1) digital copy (PDF)to:CampbellYoungGeneral ManagerWellborn Special Utility DistrictEmail(Include 'ERFQ' in subject line): contact@example.gov(for digital copy – address for hard copies is below)Phone: 979-690-9799SubmissionDeadline: 4/23/2026 by 5pmLatesubmissions may not be considered. MailingAddressCorrespondenceby USPS should be sent to the District’s official mailing address: POBox 250Wellborn,TX 77881 Fed-ex, UPS, or other courier can be sent to theDistrict’s physical address: 6784Victoria AveCollegeStation, TX 77845 10.Insurance RequirementsSelectedfirms must maintain the following minimum insurance coverage:ProfessionalLiability Insurance: $1,000,000 per claimCommercial General Liability: $1,000,000 per occurrenceAutomobile Liability: $1,000,000 per occurrenceWorkers Compensation: As required by Texas lawAdditionalinsurance requirements may be specified in the Master Services Agreement. 11.Legal RequirementsRespondingfirms must comply with all applicable laws including: Texas Government Code Chapter 2254 Texas Board of Professional Engineers licensing requirements Texas conflict of interest disclosure laws Form 1295 Certificate of Interested Parties requirements 12.Questions and ClarificationsAllquestions regarding this Request for Qualifications must be submitted inwriting to the District’s designated contact. Questionsshould be directed to: EricChandlerAssistant General ManagerWellborn Special Utility DistrictEmail:contact@example.gov: +1 (555) 000-0000 Questionsmust be submitted no later than 4/15/2026. Responsesto questions that materially affect the RFQ may be issued in the form of awritten addendum. Respondentsare responsible for ensuring that they have received all addenda issued by theDistrict prior to submitting their Statement of Qualifications. Nointerpretation of the RFQ shall be binding unless issued in writing by theDistrict.Respondentsshould not rely on verbal communications with District staff or board membersregarding this solicitation.Contactwith District board members regarding this RFQ during the solicitation processmay be grounds for disqualification. 13.District RightsTheDistrict reserves the right to: Accept or reject any or all submissions Request additional information from respondents Conduct interviews Negotiate contracts with one or more firms Establish and maintain a pool of qualified engineering firms Assign work based on expertise, availability, and project needs Continue utilizing the District’s current consulting engineerIssuanceof this RFQ does not commit the District to award any contract. 14.Tentative RFQ ScheduleRFQIssued: 3/12/2026Questions Deadline: 4/15/2026SOQ Submission Deadline: 4/23/2026Evaluation Period: 4 weeksBoard Approval of Qualified Firms: 5/19/2026