RFQ - GRANT ADMINISTRATION SUPPORT SERVICES FOR ARTS & CULTURE OPPORTUNITIES

The County of San Diego is soliciting quotes under RFQ 13379 for a qualified contractor to develop, administer, and support the application, award, and reporting phases for two arts and culture grant programs. The scope of work includes providing technical assistance for public-facing materials, managing an online application portal, conducting multilingual and accessible outreach, and implementing a transparent selection process featuring a weighted random draw or lottery. The contractor is responsible for ensuring all digital content meets high standards for usability, mobile accessibility, readability, and SEO, while adhering to County branding and ADA compliance. The contract is structured with an initial term ending July 31, 2028, followed by four optional one-year extension periods through July 31, 2032. To be eligible, offerors must demonstrate at least two to five years of experience in administering public grantmaking programs, including expertise in developing online platforms, award algorithms, and community engagement strategies. Evaluation is based on cultural competency, cost-effectiveness, and responsiveness to the solicitation terms. Required submissions include a technical approach, past performance examples, government references, and specific certifications such as the PC601 and PC610 forms. The contract emphasizes strict data security for personally identifiable information, requiring encryption at rest and in transit. Payment is issued via lump sum deliverables and hourly rates for additional services, with a standard thirty-day payment term following the receipt of a substantiated invoice and progress report.