RFQ - Misc. Parts - Due 4-30-2026 (Spot Buy))

Central Ohio Transit Authority (COTA) is soliciting quotes for a term contract to procure miscellaneous bus parts essential for maintaining its fleet’s safety, reliability, and operational readiness. The solicitation, numbered 2026-Parts-028, closed on April 30, 2026, and is aimed at establishing one or more contracts with responsive and responsible vendors capable of supplying new, unused, and defect-free components that meet or exceed manufacturer specifications. Deliveries are required to be made FOB Destination, freight prepaid, to COTA’s Columbus, Ohio facilities, with inspection and acceptance occurring upon delivery at COTA’s location. The contract is demand-driven, meaning parts will be ordered as needed under an indefinite-delivery, indefinite-quantity (IDIQ)-like framework to support both scheduled maintenance and urgent repairs. Award will be based on best value, not solely on lowest price, with emphasis on part availability, lead time, and the vendor’s ability to minimize vehicle downtime, reflecting COTA’s commitment to efficient asset management and uninterrupted public transit service. The solicitation mandates strict compliance with federal transit regulations, including Buy America requirements under 49 CFR Part 661, DBE program obligations under 49 CFR Part 26, and FTA Circular 4220.1G provisions, which take precedence over any conflicting terms. Vendors must submit a completed W-9 form and an affidavit affirming Buy America compliance, and must provide their CAGE Code registered in SAM.gov, though UEI is not explicitly required. All contractors must maintain cybersecurity policies including business continuity, incident response, and disaster recovery plans, tested every 18 months, and carry cybersecurity insurance of at least $2 million per claim covering data breaches, ransomware, and malware. Additional obligations include compliance with labor laws such as the Fair Labor Standards Act, the Americans with Disabilities Act, and 49 CFR Part 655 for drug and alcohol testing of safety-sensitive employees; adherence to environmental statutes like the Clean Air and Clean Water Acts; preference for hiring veterans; and restrictions against subcontracting, assignment, or transfer without COTA’s written consent. Invoices must be submitted electronically to [email hidden] with full purchase order, contract, and line item details, and all records must be retained for the contract duration plus two years. Failure to meet any requirement may result in rejection of a quote, termination of a contract, or imposition of liquidated damages for delays.