RFQ - Wastewater Treatment Plant Outfall Extension

Request for QualificationsCity of Bainbridge Island Wastewater Treatment Plant Outfall ExtensionThe City of Bainbridge Island (City) is soliciting qualifications from consultant firms with experience in the evaluation, design and construction management related to extension of the Winslow Wastewater Treatment Plant (WWTP) outfall. The WWTP effluent is pumped through a 5,400-foot outfall extending onshore to Wing Point and then discharging to Puget Sound via a submerged 16inch diameter concrete cylinder diameter outfall pipeline.  The outfall terminus is located at a water depth of -42 feet mean lower water datum approximately 1,000 feet from the high tide mark off the east side of Wing Point. The existing outfall terminates in a geoduck bed, which is closed for harvesting due to the outfall location. Washington State Department of Natural Resources have notified the City of the need for an aquatic lands lease renewal and that natural resource damages would be assessed for the value of the geoduck harvest in the closed areas attributable to the discharge. The City is requesting qualifications from firms to evaluate, design and construction management to extend the outfall beyond geoduck bed and reduce the impact to natural resources. The City has developed a condition assessment of the existing outfall and preliminary report for Washington State Department of Ecology, and envisions this work proceeding in three distinct phases:• Preliminary Engineering and Permitting. The phase includes preliminary engineering design services, regulatory permitting and geotechnical exploration for the development of 30% design package and permit package submittals regulatory agencies.• Final Design Engineering. The final design engineering will include preparation of 75% and 100% bid set design drawings and specifications for proposed outfall modifications.  • Bidding and Construction Services. The Consultant shall provide bidding services and construction submittal, request for information, and change order review, and inspection.  In addition to the scope listed above, the work shall include any task or services necessary to complete WWTP outfall extension design, bidding and construction services. The City is seeking funding for this project through the Washington State Department of Ecology Water Pollution Control Revolving Fund and funding requirements apply.  Requirements for Qualifications Responses (as applicable)• Identify each person involved with the project including any technical partners and describe their respective roles, including:a. Information regarding each member’s experience and qualifications.b. Resume of key team members.c. Description of how the team will be organized and led.• Identify the project lead and their relationship to other members of the team.• Describe the consultant’s relevant project experience with similar projects. Projects described must illustrate the consultant’s experience with preparing documents, designs and plans similar in scope to the proposed project. Provide client references for relevant projects.Evaluation CriteriaEvaluation of RFQ responses will be based upon the following:• Success in developing similar projects.• Quality of representative projects.• Qualifications of project team and key project managers, including references.• Demonstrated creativity and outside-the-box thinking.General Provisions and ConditionsThe City reserves the right to:• Reject any and all responses.• Waive minor irregularities in a response.•  Cancel, revise, or extend this solicitation.• Request additional information on any response beyond that required by this RFP.• Have the final decision on the selection.• Modify the timeline and to issue addenda to this document.ScheduleThis project is scheduled to start in February 2025 and extend for approximately one-year.Proposals Due:October 11, 2024Consultant Interviews:Week of October 21, 2024Consultant Selected:Week of October 28, 2024Contract Executed:  December 2024If you are interested in pursuing this project, we invite you to submit a proposal.BudgetThe budget for this project will be based on a project plan negotiated after the selection of the consultant.Submission RequirementsInterested consultants must submit an electronic copy of the response to the RFQ. The City will become owner of all submitted materials and will not pay any costs related to any responses to the RFQ.  All consultants must demonstrate compliance with the City’s insurance requirements at the time of contract approval and obtain a City Business License.The deadline for this RFQ is 4:00 PM, Friday October 11, 2024, Pacific Standard Time. Only emailed submissions will be acceptedContact InformationAaron Claiborne, PMPCity of Bainbridge IslandEngineering Project Manager280 Madison Ave N206.571.9853 (Direct)Public Works Departmentdocument.write('aclaiborne'+'@'+'bainbridgewa.gov')For security reasons, you must enable JavaScript to view this E-mail address.Bainbridge Island, WA 98110Americans with Disabilities Act (ADA) InformationThe City of Bainbridge Island in accordance with Section 504 of the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA), commits to nondiscrimination on the basis of disability, in all its programs and activities.  This material can be made available in an alternate format by emailing document.write('cityclerk'+'@'+'bainbridgewa.gov')For security reasons, you must enable JavaScript to view this E-mail address. or by calling collect +1 (555) 000-0000.Title VI Notice:  The City of Bainbridge Island in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.