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This Solicitation opportunity from Texas was posted on August 6, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

Riverside Actuators

Closed
RFB2025-061State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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AI Contract Overview

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The City of Waco is soliciting bids for electric actuators to restore critical filter valve functionality at the Riverside Water Treatment Plant, with a strong emphasis on delivery lead time due to operational urgency. The contract, identified as RFB2025-061, requires the successful bidder to deliver all actuators within 14 weeks of the purchase order, and the City reserves the right to award based on the shortest confirmed lead time, even if the bid is not the lowest price. The procurement encompasses multiple line items for actuators suitable for various valve sizes, along with mounting kits, with pricing to be submitted on a detailed bid sheet. The contract size ranges from $500,000 to $1.5 million, and the delivery location is specified as the Riverside Water Treatment Plant in Waco, Texas, with FOB destination terms. The contractual framework incorporates Texas state law, local government codes, and federal regulations, notably Executive Order 12549 concerning debarment and suspension. Vendors must complete a comprehensive set of certifications and forms, including conflict of interest disclosures, debarment certifications, HUB and minority/women-owned business certifications, and various statutory declarations. The City’s evaluation process considers price, reputation, quality, past relationships, compliance, and notably, delivery lead time, which is a critical factor. The City may award to the responsible bidder offering the best value, prioritizing expedited delivery, and retains broad rights to waive minor deviations, request clarifications, and modify the solicitation process. Delivery must be accompanied by protective packaging suitable for indoor utility storage, with no specific marking or bar-coding standards specified. The contract emphasizes strict adherence to delivery timelines, with all goods inspected and accepted by the City at the destination. Invoices must reference the contract and be submitted in accordance with specified procedures, with a maximum of one invoice every 30 days. The procurement process requires submission via the City’s Bonfire portal or physical copies by the deadline of 2:00 p.m. on September 4, 2025, including all mandated forms and certifications. The contract is governed by Texas law, with no explicit FAR clauses referenced, and the City reserves the right to reject any or all bids, waive minor irregularities, and award in the best interest of the City.

General Info

Place of Performance

TX, USA

Set-Aside

NONE

Documents

3

RFB 2025-061B Riverside Actuators Pricing Form

PDF, High priority: read this firstrfb
High

RFB 2025-061 Riverside Actuators

PDF, High priority: read this firstrfb
High

RFB 2025-061 Zoom Access Instructions

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Timeline

PhaseClosed
Posted

Solicitation

Response Deadline

Deadline has passed

Submission Closed

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Organization & Contact Information

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AgencyTexas → City of Waco
Contacts1 person available
OfficeN/A
Organization / AgencyTexas → City of Waco
Office AddressN/A
Contacts
Melanie WadePurchasing Agent

Full Description

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The City of Waco is issuing this solicitation for bids on actuators used by the City of Waco at the Riverside Water Treatment Plant (WTP). These actuators are intended to restore critical filter valve functionality. Due to the critical operational need, delivery lead time, even if not the lowest bidder, will be a key factor in award evaluation. The City reserves the right to award to the bidder with the shortest confirmed lead time, even if not the lowest bidder, when it is in the City’s best interest to expedite delivery.

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