Road Oil Application in Conjunction with the County’s 2026 Chip Seal Road Maintenance Project

Sealed bids are being solicited by the County of San Mateo for a road oil application project in conjunction with its 2026 Chip Seal Road Maintenance Project, covering approximately 17.8 miles of roadway in unincorporated areas of the county under project number RW635 and solicitation number S5145. Bids must be submitted in sealed envelopes either by mail or in person to the County Executive’s Office at 500 County Center, 5th Floor, Redwood City, California, 94063, no later than 2:30 p.m. on Thursday, August 6, 2026, with electronic submissions through OpenGov explicitly prohibited. The project involves asphalt treatment operations and related maintenance activities, with all technical details outlined in downloadable plans and specifications accessible via the attachment section of the solicitation. The contract requires full compliance with California labor and insurance statutes, including mandatory workers' compensation and liability insurance coverage of at least $1 million per category, along with contractual liability endorsements and 30-day cancellation notices. Contractors must also adhere to federal and state regulatory standards, particularly HIPAA Privacy and Security Rules as a designated Business Associate, Section 504 of the Rehabilitation Act regarding accessibility, and applicable California Civil Code provisions. Attachments H, I, and IP impose additional obligations related to protected health information handling, disability compliance, and intellectual property rights. The Contractor is responsible for implementing administrative, physical, and technical safeguards for all PHI and EPHI, reporting breaches within 60 days, and notifying the County of any security incidents within three business days. Any prior or pending discrimination findings must be disclosed prior to contract execution, and new complaints must be reported within 75 days. Performance is limited to unincorporated San Mateo County, with no specified delivery or FOB terms, and payment procedures are referenced generally without detailed remittance or invoicing instructions. The contract term is defined by placeholder dates to be completed upon award, and no formal contract type such as firm-fixed-price or cost-reimbursement is indicated. The solicitation does not include evaluation factors, budgeted funding amounts, or accounting codes, and no representatives for contract administration such as COR or PCO are named. The County may terminate for cause, non-performance, or unavailability of funds, and all modifications must be in writing and mutually signed. No socioeconomic set-asides or size status categories beyond a basic employee count certification are required, and no Unique Entity