Roadway Audit, Planning, and Major Rehabilitation Project: PCI Collection and Professional Engineering Services

The City of Yuba City is seeking qualified consulting firms to deliver comprehensive pavement inventory, planning, and engineering design services for a major roadway rehabilitation initiative. The scope includes a citywide pavement condition assessment across approximately 255 centerline miles, requiring field data collection, updating the Pavement Condition Index (PCI) database, and integrating findings into the City’s StreetSaver asset management system. The selected consultant will develop Plans, Specifications, and Estimates (PS&E) for a $12 million to $14 million road rehabilitation project and create a five-year resurfacing plan with GIS-enabled map exhibits. All work must adhere to professional engineering standards, California labor laws—including prevailing wage requirements—and City-specific data accuracy protocols, with deliverables tied to contractual milestones for payment. Proposals must be submitted electronically as a single PDF via the Public Purchase portal by 4:00 PM on August 11, 2026, with inquiries due by July 29, 2026. The evaluation process prioritizes technical merit over cost, using a trade-off methodology where methodology (25 points), project schedule (20 points), and experience and qualifications (20 points) collectively account for 65% of the scoring, while cost is weighted at only 10%. Offerors must demonstrate deep familiarity with municipal infrastructure projects, provide three relevant client references, submit resumes for all key personnel not exceeding four pages each, and include a current IRS W-9 form plus verification of active business status through the California Secretary of State’s website. The contract imposes strict conflict of interest disclosures, prohibits subcontracting without prior written approval, and requires full liability retention by the prime consultant for all subcontractor work. Insurance must meet ISO CG 2009/CG 2037 standards, and compliance with California’s labor and affirmative action requirements is mandatory. The contract is structured as a professional services agreement with cost-plus-fixed-fee characteristics, and while no formal FAR clauses are cited, the document includes standard contractual provisions on severability, governing law, notices, amendments, and non-assignment. All contract administration, invoicing, and payments must be directed to the City’s Public Works Department, with no electronic invoicing systems supported, and all submissions must be properly signed and formatted per guidelines to avoid rejection.