Romtec — Open air structures

Master Agreement 092325 is a cooperative purchasing contract between Sourcewell, a Minnesota service cooperative, and Romtec, Inc. for the provision of open air structures and related equipment and services. The agreement establishes a turn-key solution for governmental, educational, nonprofit, and tribal agencies across the United States and Canada. The contract has an initial four-year term effective from November 2025 through November 2029, with the possibility of extensions up to a maximum of seven years. Romtec, Inc., a certified Small Business Enterprise and Small Disadvantaged Business, is responsible for the delivery, installation, and operational readiness of the structures. Pricing is structured as a 5% discount off the catalog price for participating agencies, with volume discounts increasing to 6% for two building models and 7% for three or more models. The award was determined through a best-value trade-off process, with pricing accounting for 40% of the total score and technical factors, such as the depth of solutions and marketing plans, accounting for 60%. The contract requires Romtec to maintain general liability insurance of 1.5 million dollars per occurrence and 2 million dollars aggregate, while ensuring compliance with the Buy American Act and other federal regulatory standards. Delivery and final acceptance terms are negotiated on a per-transaction basis between the supplier and the participating entity.