Roof Repair Services for Lauderdale County Agri-Center

The Lauderdale County Board of Supervisors has issued a Request for Proposals (RFP No. LC080-2025) for roof repair services at the Lauderdale County Agricultural Center in Meridian, Mississippi. Proposals are due by 9:00 a.m. on January 9, 2026, with a public bid opening scheduled for 10:00 a.m. The project involves repairing five sections of the metal roof, including removal and replacement of fasteners with oversized fasteners, replacing pipe flashing and heater vents, and applying butyl sealant to ensure a watertight condition. The contract is structured as a lump sum payment, with a single payment made only after final approval of the completed work. Contractors must possess a minimum of ten years’ experience in roofing and provide a ten-year warranty for both materials and workmanship. Insurance coverage requirements include general liability, automobile liability if applicable, and umbrella/excess liability policies. Subcontractor use must be disclosed, and non-collusion affidavits are mandatory for proposers. The solicitation includes detailed submission instructions requiring sealed physical proposals or electronic submissions through a centralized bidding portal; email submissions are prohibited. Required proposal components include several specific forms such as bid proposal, vendor data, subcontractor data, non-collusion affidavit, professional references, and any addenda acknowledgments. Evaluation considers price as a primary factor, but also emphasizes proposer qualifications and warranty terms, with the County reserving the right to award based on the proposal that best meets its needs, implying a trade-off evaluation process rather than lowest price only. Inspection and final acceptance occur on-site at the Agricultural Center, with the County responsible for approval prior to payment. No federal acquisition regulation clauses or federal contract data apply, as this is a local government procurement. The scope calls for comprehensive roof repair work designed to resolve existing failures, and the awardee must guarantee the durability and watertight integrity of the repaired roofing systems for at least ten years following acceptance.