This Government Contract opportunity from California was posted on August 19, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Room & Space Scheduling Software

Closed

RFP 87029State & Local

Submission Closed09/09/2026, 09:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 541511

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Solicitation # N0001927R0054

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Solicitation # N6852027R1003

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DEADLINE

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AI Contract Overview

The San Mateo County Community College District is soliciting proposals for a modern SaaS-based Room and Space Scheduling Software solution to replace its aging Ad Astra system. The project aims to centralize the scheduling, management, and utilization of classrooms, meeting rooms, event spaces, and athletic facilities across three colleges and the District Office. The required solution must support intuitive workflows, resource inventory management, automated contract generation, and robust reporting. Key technical requirements include bidirectional integration with Ellucian Banner, Live Whale’s Public Event Calendar, and OneLogin SSO, as well as strict adherence to WCAG 2.1 Level AA and Section 508 accessibility standards. The scope of work extends beyond software acquisition to include professional services such as project management, system configuration, data migration from legacy systems, user training, testing, and ongoing technical support. Proposals are due by September 9, 2026, at 2:00 p.m. PT via the PlanetBids online vendor portal. The District will award the contract based on a best-value determination, evaluating factors such as cost, references, past performance, data migration strategies, and new data integration plans. Qualified proposers must demonstrate at least two years of experience providing similar solutions to higher education institutions and must provide three client references. The contract is expected to commence in January 2027 with an initial three-year term and options for two additional one-year renewals. Compliance with cybersecurity standards, including the submission of a Higher Education Community Vendor Assessment Toolkit (HECVAT), and adherence to District terms and conditions regarding non-discrimination and insurance are mandatory for all respondents.

General Info

San Mateo County Community College District seeks SaaS room scheduling software by September 2026.

Agency

California → SMCCCD-General Services Department of San Mateo County Community College District

NAICS

541511 - Custom Computer Programming Services

Place of Performance

3401 CSM Dr. San Mateo, California 94402, CA, USA

Set-Aside

NONE

Documents

RFP 87029 Cost Proposal - Room and Space Scheduling Software

1 page · cost-proposal

High

RFP 87029 Room & Space Scheduling Software

32 pages · rfp

High

RFP 87029 Room & Space Scheduling Software

1 page · rfp

High

RFP 87029 Room & Space Scheduling Software - District Required Terms and Conditions

10 pages · contract-document

High

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedAug 19

Contract opportunity posted

Response DeadlineSep 9

Deadline has passed

Submission Closed

09/09/2026, 09:00:00 PM UTC

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Organization & Contact Information

AgencyCalifornia → SMCCCD-General Services Department of San Mateo County Community College District

Contacts1 person available

OfficeCA, USA

Organization / AgencyCalifornia → SMCCCD-General Services Department of San Mateo County Community College District

Office AddressCA, USA

Contacts

Yanely PulidoContact

contact@example.gov

+1 (555) 000-0000

Full Description

Scope: The District is seeking a qualified firm for the provision and implementation of a comprehensive Room and Space Scheduling Software solution to support the scheduling, management, and utilization of classrooms, meeting rooms, event spaces, and other District facilities across its three colleges and District Office.
The proposed solution should support centralized scheduling and resource management while accommodating the operational needs of the District's diverse user groups. The system should provide intuitive scheduling workflows, room and resource inventory management, approval processes, calendar integrations, reporting and analytics capabilities, and functionality to support facility use requests and event management.
This project includes the implementation of the software solution and all associated professional services, including project management, system configuration, workflow development, data migration from legacy systems, integration with District systems, user training, testing, documentation, and ongoing technical support. The District seeks a partner capable of delivering a reliable and future-ready solution that supports its operational goals and evolving space management needs.
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