Running Track Repair at Tarheel Challenge Academy, New London, NC

The contract involves the North Carolina Department of Public Safety commissioning a vendor to perform materials procurement and labor for repairing and resurfacing a running track at the Tarheel Challenge Academy in New London, NC. The project scope includes installing a 522-meter track with two lanes, applying appropriate markings only under specified temperature conditions, and ensuring asphalt curing for 30 days prior to surface application. The procurement process is initiated by an Invitation for Bids issued on October 29, 2025, with a bid submission deadline of November 25, 2025. The estimated contract value ranges from 150,000 to 300,000 dollars, and the award will be based on the Lowest Price Technically Acceptable method, emphasizing responsiveness to specifications, price competitiveness, vendor responsibility, and completeness of bid documentation. The contractual framework incorporates North Carolina state laws, including the General Terms and Conditions, administrative codes, and statutes such as E-Verify compliance and anti-collusion provisions. Bidders are required to complete multiple certifications and attachments, including certifications of financial stability, HUB status, and lobbying disclosures for federal grant considerations. The contract emphasizes key personnel stability, with restrictions on substitutions without prior approval, and mandates that work be inspected and accepted by the State, typically at the project site, within ten days of completion. Payment is contingent upon successful inspection and acceptance, with detailed invoicing procedures requiring itemized, order-specific invoices submitted electronically through the State’s Sourcing Tool. The solicitation also mandates a comprehensive response package, with no specified page limits, submitted via the designated electronic portal by the specified deadline, ensuring strict adherence to submission protocols to avoid disqualification.