Ryan White Part A Planning Council Support

The contract pertains to the Ryan White HIV/AIDS Program Part A Planning Council Support for the New Haven & Fairfield Counties Eligible Metropolitan Area (EMA). This federal funding supports a comprehensive system of care for low-income individuals living with HIV, administered by the Health Resources and Services Administration HIV/AIDS Bureau (HRSA HAB). The contractor's core responsibility is to provide administrative and operational support exclusively to the Ryan White Part A Planning Council and its committees, ensuring the Council maintains independent decision-making authority from the Part A recipient, the City of New Haven Health Department. This includes facilitating the Council’s legislative duties such as setting service priorities, allocating funds, developing a comprehensive local HIV services plan, assessing community needs, and obtaining community input, all while maintaining clear separation between Planning Council functions and recipient administrative duties. The contract mandates strict conflict of interest compliance and operational independence in line with federal legislation and HRSA guidance. The solicitation is issued by the City of New Haven’s Bureau of Purchases under solicitation number 2026-RFP-CNH-326, with proposals due electronically by May 12, 2026. It involves administrative and consulting services (NAICS 541611) with performance expected primarily in Connecticut. The contract term includes an initial one-year period with two one-year renewal options exercisable at the City’s discretion. Key requirements include adherence to federal procurement and compliance standards, maintenance of an active Unique Entity Identifier (UEI), and conformance with the American Rescue Plan Act for funding and reporting. Evaluation factors prioritize scientific and technical merit, approach feasibility, and management capabilities, applying a scored trade-off method. Deliverables focus on detailed reports, planning documents, and performance metrics subject to quality inspections by City officials. Special contract provisions address organizational conflicts of interest, insurance coverage, termination rights, and price adjustment conditions. Payment follows the City’s electronic invoicing policy with no advance payment without valid purchase orders. The contractor must comply with federal reporting, anti-lobbying provisions, and exclusion of telecommunications equipment from specified foreign entities. The comprehensive support role emphasizes upholding the Planning Council’s operational independence, transparency, and effectiveness in guiding local HIV resource allocation and service planning.