S--EC - LMDT HVAC Maintenance

The contract entails monthly and quarterly preventive maintenance and corrective maintenance services for HVAC systems at the Leadville Water Treatment Plant in Colorado, under the Bureau of Reclamation’s Upper Colorado Regional Office. Performance is required on-site during standard business hours, Monday through Friday, excluding federal holidays, with a base period running from August 1, 2026, to July 31, 2027, and four optional years extending through July 31, 2031, plus a potential six-month extension. The contract is awarded on a lowest price technically acceptable basis, with pricing only evaluated for offers that meet stringent technical acceptability criteria, including a compliant technical approach, qualified key personnel with EPA 608 certification and state licensing, and verifiable past experience on similar contracts. Corrective maintenance is capped at $10,000 per year on a not-to-exceed basis across all years, while preventive maintenance line items lack detailed pricing. All work must adhere to OSHA, ANSI/ASHRAE, and Reclamation safety standards, with strict quality controls limiting rework to no more than three quarterly tasks and one corrective task per year. Contractors must submit a comprehensive work plan, chemical inventory, biobased product list, and emergency action plan, and document all service visits with technician initials and check-offs. The contract mandates full compliance with federal security protocols, requiring all personnel to be U.S. citizens or legally admitted foreign nationals with proper documentation submitted 14 days prior to work commencement. Access to facilities is strictly controlled, requiring official government-issued identification, and personnel must be pre-approved by the Contracting Officer’s Representative. Electronic invoicing must be submitted exclusively through the Treasury’s Internet Payment Platform (IPP), and contractors must maintain current SAM.gov registration with valid UEI and CAGE codes, along with accurate socioeconomic certifications. Security requirements include strict adherence to non-disclosure, reporting of unauthorized access attempts, and flow-down of obligations to subcontractors. All submissions must be in PDF format under 20 MB and emailed by the specified deadline. The Contracting Officer, Jamahel Fayall, holds full authority, while Jenelle Stefanic acts as the on-site Contracting Officer’s Representative. No packaging, labeling, or bar-coding requirements are specified due to the service nature of the contract, but CUI and security-related information handling rules apply to all government-furnished materials.