S--FY19 New Contract Grounds Maintenance - Camp Butler National Cemetery

RFQ FOR COMMERCIAL ITEMS GENERAL INFORMATION Document Type: Combined Synopsis Solicitation Solicitation Number: 36C78619Q0009 Post Date: 08/11/2018 Original Response Date: 08/24/2018 at 12:00 pm Applicable NAICS: 561730 Classification Code: S208 Set Aside Type: Service Disabled Veteran Owned Small Business Period of Performance: Date of Award September 30, 2019 with (4) one-year options if exercised Issuing Contracting Office: Department of Veterans Affairs National Cemetery Administration, Contract Services 75 Barrett Heights Rd., Suite 309 Stafford, VA 22556 Place of Performance: Camp Butler National Cemetery 5063 Camp Butler Road Springfield, MO 62707 Attachments: A Wage Determination No. 2015-5087, Revision 6 B Performance Work Statement C Past Performance Questionnaire D List of References This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quotation (RFQ), solicitation number 36C78619Q0009 This solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2005-99 Effective July 16, 2018. This is a 100% set-aside for Service Disabled Veteran Owned Small Business (SDVOSB) The applicable North American Industrial Classification System (NAICS) code for this procurement is 561730, with a business size standard of $7.5 million. This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The U.S. Department of Veterans Affairs, National Cemetery Administration, anticipates the award of a Firm Fixed Priced Requirements Contract. Scope: The contractor shall be responsible for providing mow and trim services at Camp Butler National Cemetery. PRICE SCHEDULE: Contractor shall provide all labor, supervision, material, equipment, tools and supplies to complete mow and trim services for Camp Butler National Cemetery following National Cemetery Administration standards. Units and services to be in accordance with Performance Work Statement, Technical Specifications, Performance Incentives/Disincentives, terms and conditions contained in this solicitation. The schedule price shall be all-inclusive, including all labor, equipment, materials, and supplies to complete the Contract Line Items (CLINs). Offerors shall enter unit price and total amounts for each CLIN as indicated in the schedule. In the event there is a difference between a unit price and the extended total amount, the unit price will be held to be the intended bid price and the total of the CLINs will be recomputed accordingly. Offeror is to understand the quantities stated in the schedule are estimates for pricing purposes only. The guaranteed minimum award for this contract is $25,000.00 The maximum aggregate value of orders that can be placed under this contract is $1,350,000.00. The Government does not guarantee that it will place any orders under this contract in excess of the guaranteed minimum award amount. Period of Performance: Date of award through September 30, 2019 SCHEDULE OF UNIT PRICES CLIN Listing for Mowing Contract FY 2019-2023 Camp Butler National Cemetery Base Year: Date of Award through September 30, 2019 CLIN Operation Est. Quantity Unit Unit Cost Total Cost 0001 Mow all turf areas. Remove any grass clippings or other related debris from walks, patios, roadways, curbs, and parking areas. (Est.: 35.3 acres, mowed 36 times = 1,271 total acres) 1,271 Acre 0002 String trim around headstones when mowing. Remove grass clippings and other related debris from headstones. (Est.: 18,800 headstones, trimmed 36 times = 676,800 headstones trimmed) 676,800 Each 0003 Blade edge around flat markers. Remove grass clippings and related debris from markers. (Est.: 2,795 markers, edged 15 times = 41,925 markers edged) 41,925 Each 0004 Blade edge all curbing and sidewalks. Remove clippings and associated debris from walks, curbs, and parking areas. (Est.: 23,200 linear feet, edged 15 times = 348,000 linear feet edged) 348,000 Linear Foot 0005 Core aerate turf to a depth of 3-4 inches and a between core spacing of 5-6 inches. (Est.: 35.3 acres, 1 time) 35.3 Acre 0006 Prepare and overseed areas of thin/bare turf immediately after core aeration with 150 lbs/ac of seed mix approved by the COR. (Est.: 35.3 acres, 1 time) 35.3 Acre 0007 Pre-emergence herbicide applications for crabgrass control. (Est.: 35.3 acres, applied three, = 105.9 acres) 105.9 Acre 0008 Post-emergence herbicide applications for broadleaf weed control. (Est: 35.3 acres, applied three, = 105.9 acres) 105.9 Acre - Total for Base Year: Option year One: October 1, 2019 through September 30, 2020 CLIN Operation Est. Quantity Unit Unit Cost Total Cost 1001 Mow all turf areas. Remove any grass clippings or other related debris from walks, patios, roadways, curbs, and parking areas. (Est.: 35.3 acres, mowed 36 times = 1,271 total acres) 1,271 Acre 1002 String trim around headstones when mowing. Remove grass clippings and other related debris from headstones. (Est.: 19,200 headstones, trimmed 36 times = 691,200 headstones trimmed) 691,200 Each 1003 Blade edge around flat markers. Remove grass clippings and related debris from markers. (Est.: 2,795 markers, edged 15 times = 41,925 markers edged) 41,925 Each 1004 Blade edge all curbing and sidewalks. Remove clippings and associated debris from walks, curbs, and parking areas. (Est.: 23,200 linear feet, edged 15 times = 348,000 linear feet edged) 348,000 Linear Foot 1005 Core aerate turf to a depth of 3-4 inches and a between core spacing of 5-6 inches. (Est.: 35.3 acres, 1 time) 35.3 Acre 1006 Prepare and overseed areas of thin/bare turf immediately after core aeration with 150 lbs/ac of seed mix approved by the COR. (Est.: 35.3 acres, 1 time) 35.3 Acre 1007 Pre-emergence herbicide applications for crabgrass control. (Est.: 35.3 acres, applied three, = 105.9 acres) 105.9 Acre 1008 Post-emergence herbicide applications for broadleaf weed control. (Est: 35.3 acres, applied three, = 105.9 acres) 105.9 Acre - Total for Option Period 1: Option year Two: October 1, 2020 through September 30, 2021 CLIN Operation Est. Quantity Unit Unit Cost Total Cost 2001 Mow all turf areas. Remove any grass clippings or other related debris from walks, patios, roadways, curbs, and parking areas. (Est.: 35.3 acres, mowed 36 times = 1,271 total acres) 1,271 Acre 2002 String trim around headstones when mowing. Remove grass clippings and other related debris from headstones. (Est.: 19,600 headstones, trimmed 36 times = 705,600 headstones trimmed) 705,600 Each 2003 Blade edge around flat markers. Remove grass clippings and related debris from markers. (Est.: 2,795 markers, edged 15 times = 41,925 markers edged) 41,925 Each 2004 Blade edge all curbing and sidewalks. Remove clippings and associated debris from walks, curbs, and parking areas. (Est.: 23,200 linear feet, edged 15 times = 348,000 linear feet edged) 348,000 Linear Foot 2005 Core aerate turf to a depth of 3-4 inches and a between core spacing of 5-6 inches. (Est.: 35.3 acres, 1 time) 35.3 Acre 2006 Prepare and overseed areas of thin/bare turf immediately after core aeration with 150 lbs/ac of seed mix approved by the COR. (Est.: 35.3 acres, 1 time) 35.3 Acre 2007 Pre-emergence herbicide applications for crabgrass control. (Est.: 35.3 acres, applied three, = 105.9 acres) 105.9 Acre 2008 Post-emergence herbicide applications for broadleaf weed control. (Est: 35.3 acres, applied three, = 105.9 acres) 105.9 Acre - Total for Option Period 2: Option year Three: October 1, 2021 through September 30, 2022 CLIN Operation Est. Quantity Unit Unit Cost Total Cost 3001 Mow all turf areas. Remove any grass clippings or other related debris from walks, patios, roadways, curbs, and parking areas. (Est.: 35.3 acres, mowed 36 times = 1,271 total acres) 1,271 Acre 3002 String trim around headstones when mowing. Remove grass clippings and other related debris from headstones. (Est.: 20,000 headstones, trimmed 36 times = 780,000 headstones trimmed) 780,000 Each 3003 Blade edge around flat markers. Remove grass clippings and related debris from markers. (Est.: 2,795 markers, edged 15 times = 41,925 markers edged) 41,925 Each 3004 Blade edge all curbing and sidewalks. Remove clippings and associated debris from walks, curbs, and parking areas. (Est.: 23,200 linear feet, edged 15 times = 348,000 linear feet edged) 348,000 Linear Foot 3005 Core aerate turf to a depth of 3-4 inches and a between core spacing of 5-6 inches. (Est.: 35.3 acres, 1 time) 35.3 Acre 3006 Prepare and overseed areas of thin/bare turf immediately after core aeration with 150 lbs/ac of seed mix approved by the COR. (Est.: 35.3 acres, 1 time) 35.3 Acre 3007 Pre-emergence herbicide applications for crabgrass control. (Est.: 35.3 acres, applied three, = 105.9 acres) 105.9 Acre 3008 Post-emergence herbicide applications for broadleaf weed control. (Est: 35.3 acres, applied three, = 105.9 acres) 105.9 Acre - Total for Option Period 3: Option year Four: October 1, 2022 through September 30, 2023 CLIN Operation Est. Quantity Unit Unit Cost Total Cost 4001 Mow all turf areas. Remove any grass clippings or other related debris from walks, patios, roadways, curbs, and parking areas. (Est.: 35.3 acres, mowed 36 times = 1,271 total acres) 1,271 Acre 4002 String trim around headstones when mowing. Remove grass clippings and other related debris from headstones. (Est.: 20,400 headstones, trimmed 36 times = 734,400 headstones trimmed) 734,400 Each 4003 Blade edge around flat markers. Remove grass clippings and related debris from markers. (Est.: 2,795 markers, edged 15 times = 41,925 markers edged) 41,925 Each 4004 Blade edge all curbing and sidewalks. Remove clippings and associated debris from walks, curbs, and parking areas. (Est.: 23,200 linear feet, edged 15 times = 348,000 linear feet edged) 348,000 Linear Foot 4005 Core aerate turf to a depth of 3-4 inches and a between core spacing of 5-6 inches. (Est.: 35.3 acres, 1 time) 35.3 Acre 4006 Prepare and overseed areas of thin/bare turf immediately after core aeration with 150 lbs/ac of seed mix approved by the COR. (Est.: 15 acres, 1 time) 35.3 Acre 4007 Pre-emergence herbicide applications for crabgrass control. (Est.: 35.3 acres, applied three, = 105.9 acres) 105.9 Acre 4008 Post-emergence herbicide applications for broadleaf weed control. (Est: 35.3 acres, applied three, = 105.9 acres) 105.9 Acre - Total for option Period 4: Contract Total: - Services to be Provided: See Attachment B Performance Work Statement SITE VISIT: Offerors are urged and expected to inspect all sites where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance. In no event shall failure to inspect a one or all sites constitute grounds for a claim after contract award. If you plan to conduct a site visit / inspection of the Camp Butler National Cemetery, YOU MUST CONTACT one of the following personnel to make arrangements: Antonio Henderson, Asst. Director; Phone:+1 (555) 000-0000 Joseph Wheeler, Foreman, Phone +1 (555) 000-0000 Responses to this Request for Quotation (RFQ) are due to the Contracting Officer no later than 12:00 pm on 08/24/2018. Responses to this announcement will result in a Firm-Fixed Price Requirements Contract and the Government intends to make award without discussions. All information submitted in response to this announcement is voluntary and the Government will not pay for information provided nor will it compensate any respondent for any cost incurred in developing information provided for the Government. Offerors are responsible for obtaining any and all amendments or additional information concerning this announcement at https://fbo.gov. All questions regarding this solicitation are to be submitted to the contracting officer, via email, no later than (5) calendar days before the closing date of the solicitation. Questions will not be addressed using the telephone. Proposal Format and Submission Information: Offers must be submitted on company letterhead. Commercial format is encouraged. All offerors shall include the following information as part of their quote: Legal Business/Company Name (as listed in www.sam.gov) DUNS Number Point of Contact Name Telephone number Email Address -Pricing shall be submitted as requested in the Schedule of Supplies/Services -Technical Package for Evaluation -Past Performance Questionnaire (Attachment C) -List of References (Attachment D) Proposals shall be submitted via email or via mail to the following addresses: Email: contact@example.gov Mail: 575 N. Pennsylvania Street Midwest District, Suite 495 Indianapolis, IN 46204 For proposals mailed, proposals shall be submitted on compact disk (CD) and files shall be in either Microsoft Word or Adobe pdf formats. DVDs are not acceptable as the Government computer is unable to read this media type. Any DVDs received in response to this announcement will be rated as technically unacceptable and removed from consideration. Questions pertaining to this announcement shall be sent by email to: contact@example.gov . Telephone inquiries will not be accepted. Evaluation Process: The Government intends to award a firm fixed price, Requirements contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation that provides the best benefit to the Government, price and other factors considered. Offers will be evaluated by performing a comparative evaluation in accordance with FAR 13.106-2(b)(3) to determine which response represents the best as a whole. Quotes will be evaluated by performing a direct comparison of one offer with another in a uniform manner to determine which quote provides the government with its needs, as identified in the RFQ. The government reserves the right to consider a response that offers more than the minimum and select that response if it provides a benefit to the government. The government has the discretion to accept other than the lowest priced offeror that provides additional benefits. The government also has the discretion to make an award based on whether the lowest priced of the quotations/offers having the highest past performance rating possible represents the best benefit to the government. The following factors shall be used to evaluate offers: Pricing: The sum of all the CLINs, to include options, will represent the total evaluated price. Proposed price must be determined to be fair and reasonable in order to be eligible for award. Technical Acceptability Demonstrated experience performing this requirement Demonstrated qualifications to perform services Use of Sub-Contractors Past Performance SDVOSB Status verification in CVE Proposal Contents: -Pricing shall be submitted as requested in the Schedule of Supplies/Services. -Technical Package for Evaluation The following shall be included as part of the offeror s submission: Experience of company and subcontractors anticipated to perform work under this contract Managerial & Technical Qualifications of key personnel Qualifications of any proposed sub-contractors and the percentage of work they will be performing. -Past Performance. The offeror is responsible for providing three (3) references of their choosing. Send a copy of the attached Past Performance Questionnaire (Attachment C) for their completion. The completed questionnaire is to be returned to the Contracting Officer for review. The completed questionnaires shall be sent to: contact@example.gov no later than the solicitation s closing date and time. The references chosen by the offer should be selected based on past projects of the same or similar work. In addition to the past performance questionnaires, the offeror is responsible for providing a completed copy of the List of References (Attachment D) to the contracting officer. The completed list of references shall be included with the offeror s proposal submission. Solicitation Provisions and Contract Clauses The full text of FAR/VAAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. https://www.va.gov/oal/library/vaar/ The following solicitation provisions apply to this acquisition: FAR 52.212-1 Instructions to Offerors Commercial Items (Jan 2017) VAAR 852.270-1 Representatives of Contracting Officers (Jan 2008) VAAR 852.215-70 VA Notice of Total Service-Disabled Veteran-Owned Small Business Evaluation Factors Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3 Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. The following solicitation clauses apply to this acquisition: The clause at 52.212-4, Contract Terms and Conditions Commercial Items (Jan 2017) applies to this acquisition. Addendum to FAR clause 52.212-4, Contract Terms and Conditions Commercial Items (Jan 2017): FAR 52.216-18 Ordering (Oct 1995) (date of award through September 30, 2019) FAR 52.216-19 Order Limitations (Oct 1995) ($250.00 | $25,000.00 | $45,000.00| 30 days) FAR 52.216-21 Requirements (Oct 1995) (September 30, 2019) FAR 52.217-8 Option to Extend Services (Nov 1999) (15 days) FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) FAR 52.237-3 Continuity of Services (Jan 1991) VAAR 852.203-70 Commercial Advertising (Jan 2008) VAAR 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business (Jul 2016) (DEVIATION) VAAR 852.219-74, Limitations on Subcontracting Monitoring and Compliance (Jul 2018) VAAR 852.232-72 Electronic Submission of Payments Requests (Nov 2012) VAAR 852.237-70 Contractor Responsibilities (Apr 1984) The clause at 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders (Jul 2018) applies to this acquisition. The following subparagraphs of FAR 52.212-5 are applicable: (b)(4), (b)(18), (b)(22), (b)(25), (b)(26), (b)(27), (b)(28), (b)(30), (b)(33)(i), (b)(42), (b)(49), (b)(55), (c)(2), (c)(8), and (c)(9). (c)(3) 52.222-42 Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67) Employee Class Monetary Wage Fringe Benefits Laborer, Grounds Maintenance WG 3-1 $14.84 + $4.50 Laborer, Grounds Maintenance WG 3-3 $16.08+ $4.50 Laborer, Grounds Maintenance WG 3-5 $17.32 + $4.50 End of Addenda End of Document