S -- Internet and Telephone Services

Proposals must be emailed to Alan Dotson at contact@example.gov or faxed to Alan at +1 (555) 000-0000 no later than 12:00 pm et, Wednesday, October 24, 2007. Only complete packages received by the due date and time are acceptable. This combined synopsis/solicitation is issued as a Request for Proposal (RFP). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 05-20. 52.212-4 Contract Terms and Conditions - Commercial Items. (FEB 2007) Addendum to 52.212-4 52.217-8 Option to Extend Services. (NOV 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days. 52.217-9 Option to Extend the Term of the Contract. (MAR 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months. 66 months including the full exercise of 52.217-8. 1052.201-70 Contracting Officer's Technical Representative (COTR) Designation and Authority. (MAR 2002) (a) The COTR will be named at contract award. (b) Performance of work under this contract must be subject to the technical direction of the COTR identified above, or a representative designated in writing. The term "technical direction" includes, without limitation, direction to the contractor that directs or redirects the labor effort, shifts the work between work areas or locations, fills in details and otherwise serves to ensure that tasks outlined in the work statement are accomplished satisfactorily. (c) Technical direction must be within the scope of the specification(s)/work statement. The COTR does not have authority to issue technical direction that: (1) constitutes a change of assignment or additional work outside the specification(s)/work statement; (2) constitutes a change as defined in the clause entitled "Changes"; (3) in any manner causes an increase or decrease in the contract price, or the time required for contract performance; (4) changes any of the terms, conditions, or specification(s)/work statement of the contract; (5) interferes with the contractor's right to perform under the terms and conditions of the contract; or (6) directs, supervises or otherwise controls the actions of the contractor's employees. (d) Technical direction may be oral or in writing. The COTR shall confirm oral direction in writing within five work days, with a copy to the contracting officer. (e) The contractor shall proceed promptly with performance resulting from the technical direction issued by the COTR. If, in the opinion of the contractor, any direction of the COTR, or his/her designee, falls within the limitations in (c), above, the contractor shall immediately notify the contracting officer no later than the beginning of the next Government work day. (f) Failure of the contractor and the contracting officer to agree that technical direction is within the scope of the contract shall be subject to the terms of the clause entitled "Disputes." INVOICING PROCEDURE In accordance with 52.212-4 section (g) Invoice: Invoices shall be submitted electronically. Protected Microsoft Excel files are the preferred format; however, Adobe Acrobat Portable Document Format (PDF) and Microsoft Word are also acceptable. The e-mail address will be provided at contact award. PERFORMANCE EVALUATION This contract is subject to a performance evaluation. Following the end of each contract period and at contract completion, a completed Government evaluation shall be forwarded to the Contractor. The Contractor may submit written comments, if any, within the time period specified in the evaluation transmittal. The Contractor's comments shall be considered in the issuance of the final evaluation document. Any disagreement between the parties regarding the evaluation shall be forwarded to the Bureau Chief Procurement Officer (BCPO). The final evaluation of the Contractor's performance is the decision of the BCPO. A copy of the final performance evaluation report will be sent to the Contractor and to the Government's past performance database at www.ppirs.gov. 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items. (JUN 2007) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 253g and 10 U.S.C. 2402). 52.219-28, Post Award Small Business Program Rerepresentation (June 2007) (15 U.S.C. 632(a)(2)). 52.222-3, Convict Labor (June 2003) (E.O. 11755). 52.222-21, Prohibition of Segregated Facilities (Feb 1999). 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246). 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Sept 2006) (38 U.S.C. 4212). 52.222-36, Affirmative Action for Workers with Disabilities (Jun 1998) (29 U.S.C. 793). 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Sept 2006) (38 U.S.C. 4212). 52.222-39, Notification of Employee Rights Concerning Payment of Union Dues or Fees (Dec 2004) (E.O. 13201). 52.225-13, Restrictions on Certain Foreign Purchases (Feb 2006) (E.o.s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury). 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration (Oct 2003) (31 U.S.C. 3332). 52.222-41, Service Contract Act of 1965, as Amended (July 2005) (41 U.S.C. 351, et seq.). 52.222-42, Statement of Equivalent Rates for Federal Hires (May 1989) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.). 52.222-43, Fair Labor Standards Act and Service Contract Act-Price Adjustment (Multiple Year and Option Contracts) (Nov 2006) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.). PERFORMANCE WORK STATEMENT LANDLINE TELEPHONE AND INTERNET SERVICES BACKGROUND: The Chemical Safety and Hazard Investigation Board (CSB) is an independent federal agency with the mission of investigating chemical accidents and hazards and recommending actions to protect workers, the public, and the environment. The CSB's scientific investigations bolster efforts by government, industry, labor, and communities to prevent chemical accidents. The agency was created by the Clean Air Act Amendments of 1990, and was first funded and commenced operations in 1998. The CSB's core mission activities include conducting accident investigations; formulating corrective or preventive recommendations based on investigation findings and advocating for their implementation; issuing reports containing the conclusions, findings, and recommendations arising from accident investigations; and conducting studies on chemical hazards. OBJECTIVE: The objective of this solicitation is to obtain T1 Internet and Landline Telephone Services. SCOPE: T1 Internet Landline Phone Service DELIVERABLES: The following outlines the requirements to be provided for the T1 internet service: 3 * 1.5 MB T1 connection to the Internet Assigned block of 255 IP addresses Domain Name System (DNS) hosting MX record hosting for email server DNS records hosting for Web server and other servers accessible from the Internet Add or change DNS records as requested 24 hours a day, 7 days a week service The following outlines the requirements to be provided for the landline telephone services: Local and long distance calling and receiving capability Maintenance (moves, adds, and changes to existing equipment) The vendor must have the capacity to service the current CSB telecommunications equipment (Meridian/Norstar System and Nortel/Norstar Voice Mail System and telephone sets T7316 / M7310) Approximately 100 Phone Lines Must keep current phone numbers including analog and DID lines 24 hours day, 7 days a week service TRANSITION PERIOD: The contractor must be able to provide a seamless transition from the previous service to the new service. The awarding contractor is responsible for all planning and execution of the new service implementation. The CSB should encounter no downtime in service Monday through Friday. PERIOD OF PERFORMANCE: Base Period: December 1, 2007 - November 30, 2008 Option Period 1: December 1, 2008 - November 30, 2009 Option Period 2: December 1, 2009 - November 30, 2010 Option Period 3: December 1, 2010 - November 30, 2011 Option Period 4: December 1, 2011 - November 30, 2012 *The period of performance is subject to change slightly depending on the actual award date. CONTRACTING OFFICER AUTHORITY: The Contracting Officer (CO) for this procurement will be an employee of the Bureau of the Public Debt (BPD), the CSB's delegated procurement office. In no event shall any understanding or agreement between the contractor and any government employee other than the appointed CO on any contract modifications, change orders, letter or verbal direction (other than direction within the scope of the COTR's authority) to the contractor be effective or binding upon the government. All such actions must be formalized by the proper contract modification executed by the appointed CO. The contractor is hereby put on notice in the event a government employee other than the CO directs a change in the work to be performed or increases the scope of work to be performed, it is the contractor's responsibility to make inquiry of the CO before making the deviation. CONTRACT TYPE: This solicitation will result in a firm fixed monthly rate with a single fixed rate for both services. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP) 1) The COTR will summarize and document the Contractor's performance in the three categories listed below (evaluation based on meeting the requirements of this PWS and the contractor submitted Quality Assurance Plan): Quality of service Business relations Timeliness of performance 2) Surveillance method. Random Evaluation. This method employs a "spot check" style of evaluation in which the COTR will personally monitor and gather feedback from other CSB employees as to the quality of service. This method may be adjusted, based on quality trends. The Government retains the right to inspect all requirements of the contract. Unacceptable performance will be recorded and the Contractor shall be required to correct the unacceptable condition within a 24-hour time period. If the Contractor does not correct the unacceptable condition within 24-hours, the COTR will notify the Contracting Officer who will take appropriate administrative action for unacceptable performance. When an observation indicates defective performance, the COTR will require the Contractor to initial the observation. The initialing of the observation does not constitute concurrence with the observation; it only indicates acknowledgement that the Contractor has been made aware of a potentially defective performance. Performance Requirements Summary Deliverable/Task Acceptable Quality Level Evaluation Method Incentive/Disincentive T1 Internet/DSL Service 100% Random Sampling. See QASP Performance Rating and Invoice Proration Landline Telephone Service 100% Random Sampling. See QASP Performance Rating and Invoice Proration 52.212-1 Instructions to Offerors - Commercial Items. (SEP 2006) Offerors must submit each of the following as part of your complete proposal package. 1.Pricing (form 1449) 2.Non-Price Related Evaluation Factors (this portion must not exceed 30 pages) Technical Proposal : The technical proposal shall provide a detailed narrative of the offerors plan of how to accomplish a seamless transition into the service as well as a complete company biography and capabilities that will allow the offeror to best meet the needs of the CSB. Past Performance: The offeror shall provide at least three references that can attest to the offerors ability to perform these services. A contact name, telephone number, project title, and date the services were performed will also be provided. 3.Representations and Certifications (or statement that they have been completed in ORCA) The non-price related factors portion of the proposal must not exceed 30 pages. A proposal that does not stay within the page limitation and instructions will be determined non-responsive and therefore not evaluated. 52.212-2 Evaluation - Commercial Items. (JAN 1999) Award will be made to the responsible vendor whose proposal is determined to be the best overall value to the government. The government may award at a slightly higher price to achieve superior technical quality. The Contracting Officer will use the technical merits of each proposal and the price to determine the successful vendor. The non-price factors below (technical proposal and past performance), when combined, are approximately equal to price. The Contracting Officer will determine what trade-off between technical merit and price promises the greatest value to the government. The technical evaluation team will determine the technical merits of each proposal and provide a written summary of the evaluation results to the Contracting Officer. The proposal will be evaluated based on the following elements of the technical proposal: 1.Technical Proposal: The technical proposal will be evaluated for its similarity to the work requested here and will be scored based on the level of confidence in the offerors ability to successfully complete a seamless transition and provide quality services. 2.Past Performance: References will be contacted to determine timeliness, quality, effectiveness, and experience. Interested offerors may register at http://www.fedbizopps.gov to receive notification when any amendments are issued and available for downloading. Please note that the General Services Administration provides the notification service as a convenience and does not guarantee that notifications will be received by all persons on the mailing list. Therefore, we recommend that you monitor the FedBizOpps site for all information relevant to desired acquisitions. Please email proposals to contact@example.gov or fax to +1 (555) 000-0000.