S--Irrigation services- Great Lakes National Cemetery

Schedule of Supplies or Services and Prices/Costs CLIN listing for Irrigation System Maintenance & Repair FY 2019-2023 Great Lakes National Cemetery Base Period: Date of award through CLIN Description Est. Qty Unit Unit Price Total Price 0001 Spring Start-up 1 Yr 0002 Inspection & Reporting 6 Mo 0003 System Maintenance 6 Mo 0004 System Winterization (N/A for Base year) 1 Yr 0005 Repairs to Broken Irrigation PVC Branchline Pipes 24 EA 0006 Repairs to Broken Irrigation Underground Wiring 12 EA 0007 Repairs to Valves 24 EA 0008 Replace broken sprinkler heads 200 EA Total Contract Price Base Year:$ Option Year One CLIN Description Est. Qty Unit Unit Price Total Price 1001 Spring Start-up 1 Yr 1002 Inspection & Reporting 6 Mo 1003 System Maintenance 6 Mo 1004 System Winterization (N/A for Base year) 1 Yr 1005 Repairs to Broken Irrigation PVC Branchline Pipes 24 EA 1006 Repairs to Broken Irrigation Underground Wiring 12 EA 1007 Repairs to Valves 24 EA 1008 Replace broken sprinkler heads 200 EA Total Contract Price Option Year 1:$ Option Year Two: CLIN Description Est. Qty Unit Unit Price Total Price 2001 Spring Start-up 1 Yr 2002 Inspection & Reporting 6 Mo 2003 System Maintenance 6 Mo 2004 System Winterization (N/A for Base year) 1 Yr 2005 Repairs to Broken Irrigation PVC Branchline Pipes 24 EA 2006 Repairs to Broken Irrigation Underground Wiring 12 EA 2007 Repairs to Valves 24 EA 2008 Replace broken sprinkler heads 200 EA Total Contract Price Option Year 2:$ Option Year Three: CLIN Description Est. Qty Unit Unit Price Total Price 3001 Spring Start-up 1 Yr 3002 Inspection & Reporting 6 Mo 3003 System Maintenance 6 Mo 3004 System Winterization (N/A for Base year) 1 Yr 3005 Repairs to Broken Irrigation PVC Branchline Pipes 24 EA 3006 Repairs to Broken Irrigation Underground Wiring 12 EA 3007 Repairs to Valves 24 EA 3008 Replace broken sprinkler heads 200 EA Total Contract Price Option Year 3:$ Option year Four CLIN Description Est. Qty Unit Unit Price Total Price 4001 Spring Start-up 1 Yr 4002 Inspection & Reporting 6 Mo 4003 System Maintenance 6 Mo 4004 System Winterization (N/A for Base year) 1 Yr 4005 Repairs to Broken Irrigation PVC Branchline Pipes 24 EA 4006 Repairs to Broken Irrigation Underground Wiring 12 EA 4007 Repairs to Valves 24 EA 4008 Replace broken sprinkler heads 200 EA Total Contract Price Option Year 4:$ Total Aggregate Contract Price: (Base and All Options) $ Statement of Work Underground Sprinkler Systems System Inspection and Maintenance GENERAL Work consists of monthly inspection, reporting and minor maintenance of the irrigation system located at the Great Lakes National Cemetery, 4200 Belford Rd. Holly, MI. 48442, hereafter referred to as GLNC, Cemetery, VA, or Government. The irrigation system is comprised of Six Satellites and serves 75 acres of lawn and burial areas. The water source for the system is Fagan Lake which is located in the center of the cemetery. The irrigation system is primarily supported by a main computer located in the cemetery maintenance area; however, it also includes six stand-alone satellite controllers located throughout the cemetery. Consideration of and curtesy to cemetery visitors is imperative. The contractor may at times be required to suspend activities briefly for funeral services or in consideration of visitors. Planning maintenance times and locations with the COR will help minimize conflicts with funeral services. SITE VISIT All prospective offerors are encouraged to visit the Great Lakes National Cemetery for a tour of the grounds and to inspect the facility blueprints. The blueprints may only be viewed at the GLNC. Prospective contractors should contact John Shilling, Cemetery Foreman, at +1 (555) 000-0000 to schedule an appointment to review blueprints. ADMINISTRATIVE REQUIREMENTS The contractor shall comply with all requirements listed within this Description/Specification/Statement of Work . The contractor shall work in conjunction with the Contracting Officer s Technical Representative (COTR) at the Great Lakes National Cemetery, to ensure that proper documentation of all inspections and maintenance is submitted monthly. Prior to the first scheduled monthly inspection, the contractor shall be provided with an Inspection Checklist Form that they will use as a starting point when making their monthly inspection. The contractor shall utilize this checklist to certify (by their signature) the results of the inspection. Additionally, the contractor shall submit written records of any and all maintenance conducted as a result of their monthly inspection. The monthly report shall also contain any recommendations, potential problems or other issues the contractor has determined to be relevant. SYSTEM COMPONENTS The major components of the irrigation system include: Watertronics electronic pump station model VTV-40/40/5ST 2 US Motors pumps, 40 horsepower 6 Toro Sentinel Field Satellite Controllers Data Industrial IR series flow sensors Sentinel Satellite systems uses Sentinel WMS (Water Management System) Ver. 3.0 software 2 Toro hand held remotes 2 TK 370G transceivers Valves and Sprinklers as follows: Approx. Qty. Part # Product Description Valves 44 P220-26-08 Toro 2" P220 Series Electric Valve 82 P220-26-06 Toro 1-1/2" P220 Series Electric Valve 5 P220-26-04 Toro 1" P220 Series Electric Valve 60 P220-27-06 Toro 1-1/2" P220 Series Pressure Regulating Electric Valve 19 P220-27-04 Toro 1" P220 Series Pressure Regulating Electric Valve Sprinklers 87 S2001 Toro 2001 Series Rotor, Adjustable Arc 30°-360°, Stainless Steel Riser, 1" Inlet 93 S2001F Toro 2001 Series Rotor, Full Circle, Stainless Steel Riser, 1" Inlet 205 TR70P-02 Toro TR70P Series Rotor, Adjustable Arc 30°-360°, 5" Lawn Pop-up, 1" Inlet 57 S800HP Toro Super 800 Series Rotor, 12" High Pop with Check Valve, 3/4" Inlet 1552 S800CK Toro Super 800 Series Rotor, 5" Lawn Pop-up with Check Valve, 3/4" Inlet 164 Mini8-4P Toro Mini 8 Series Rotor, 4" Lawn Pop-up, 1/2" Inlet 264 570Z-12P-PRX Toro 570PRX Series Spray Head, 12" Pop-up, Pressure Regulating, X-Flow Shut-off 247 570Z-4P-PRX Toro 570PRX Series Spray Head, 4" Pop-up, Pressure Regulating, X-Flow Shut-off 127 570Z-12P-PRX-COM Toro 570PRX Series Spray Head, 12" Pop-up, Pressure Regulating, X-Flow Shut-off, Check Valve 93 570Z-4P-PRX-COM Toro 570PRX Series Spray Head, 4" Pop-up, Pressure Regulating, X-Flow Shut-off, Check Valve PERFORMANCE REQUIREMENTS Description The work specified herein shall be provided to facilitate the successful and ongoing operation of an automatically controlled underground landscape irrigation system, including system controllers and control devices, control valves, sprinkler heads and accessible field wiring. Inspections and Maintenance This contract will cover monthly diagnostic, troubleshooting, and repair service, which includes emergency callback service, monthly inspections and preventative maintenance of all above ground irrigation system components, controllers, control devices, and pump stations. The contractor shall be required to perform the following. Underground Irrigation Systems with Stand-Alone Controllers. Provide monthly examination of irrigation system by walking site and performing a thorough inspection of grounds and irrigation components using the Inspection Checklist Form . During each inspection, prepare a list of all trouble spots and problem issues that are visibly identifiable. In addition, review system operation with COTR to determine and record additional issues experienced during daily operation that may not be readily observable. The contractor is required to prepare, sign and submit to the COTR, the monthly Inspection Checklist Form , maintenance records, and any reports detailing any recommendations, potential problems or other issues the contractor feels are relevant. In accordance with inspection notes, physically inspect all field controllers, including visible wiring in controller cabinet. Adjust controller programs to reflect site specific requirement, seasonal changes, and cemetery staff needs. Visibly inspect controller grounding grid for good mechanical connection. Verify operation of all irrigation valves and spray devices by manually running each station on each controller. When necessary, adjust spray devices to assure proper spray pattern and radius of water pattern. When necessary, repair or replace broken or malfunctioning spray devices. Repair and replacement parts shall be furnished by the government. If installed, verify that all flow sensors are operating properly. Recalibrate as required to meet manufacturer s recommendations. If installed, verify that all system master valves are operating properly. Perform preventive maintenance service to valves to meet manufacturer s recommendations. As required, clean all filtering devices on irrigation system, including but not limited to mainline filters, drip line filters, and spray head filter devices. At least once annually, test all controller grounding for proper resistance according to equipment manufacturers recommendations. Provide written report detailing grounding resistance for each controller, highlighting deficient ground locations and notifying the COTR of required action. Provide annual Spring Start-Up and Winterization service for the entire irrigation system. Underground Irrigation Systems with Computer-based Central Control Perform all system inspection and maintenance tasks as outlined in the previous section for Underground Irrigation Systems with Stand-Alone Controllers. Check software event logs to verify system has been operating properly. Adjust program settings in the software and make required program modifications to respond to site issues or problems as necessary. Verify communication is intact between Central Control computer and all field controller devices. Check program schedules for proper operation and adjust if necessary. Verify system back-up function is programmed and working properly. Perform system back-up, provide back-up storage device to site manager for safe storage in remote locations. Verify all field controllers have back-up programs, adjust programs as necessary to allow for changing site conditions, seasonal changes, and cemetery staff needs. Verify that system Weather Station is operating properly. Perform preventive maintenance service to Weather Station to meet manufacturer s recommendations. Work not included under this agreement Maintenance service shall not include the performance of any work required as a result of improper use, accidents, or negligence for which the contractor is responsible. 5.4 Materials to be provided by the Great Lakes National Cemetery: All valves will be purchased by the Cemetery and made available for use upon request to the COTR. All replacement sprinkler heads will be provided by GLNC upon request to the COTR. All system manuals will be made available to the vendor for reference. Manuals must remain on site. 5.5 Materials to be provided by the vendor: Vendor will provide all replacement PVC pipe as well as all couplings and wiring needed to complete repairs. It is anticipated that these items will be of minimal cost.