S -- Laundry Services for Medical Facility

COMBINED SYNOPSIS/SOLICITATIONMedical Facility Laundry Services (i) This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. (ii) This solicitation is issued as a request for quote (RFQ) for implementation of a Blanket Purchase Agreement (BPA). Submit written quotes (oral quotes will not be accepted) on RFQ reference number 341CONS-MDG. (iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-06. (iv) This solicitation is set-aside for 100% small business and the size standard is $4M. The North American Industry Classification System (NAICS) code is 812320. (v) This combined synopsis and solicitation is for the purchase of laundry services for the medical facility at Malmstrom AFB, MT. (vi) 1. DESCRIPTION OF SERVICES/GENERAL INFORMATION 1.1. SCOPE OF WORK. The Contractor shall furnish all personnel, equipment, tools, materials, supervision, pickup/delivery service and other supplies and services necessary to provide laundry services for the 341st Medical Group, Malmstrom Air Force Base. The Contractor shall receive, account for, process, and return all items tendered for cleaning, to include items listed in paragraphs 1.3.1. and 1.3.2. Service shall be provided according to the specifications of this Performance Work Statement (PWS), unless terminated at an earlier date by the Contracting Officer. 1.2. PICK UP AND DELIVERY SCHEDULE The following pick up and delivery chart specifies regular pick up and delivery points. All pick up and delivery shall be accomplished between the hours of 7:30 AM and 1:00 PM. Facility Location Pick Up Delivery Medical Clinic Bldgs 2040/2041 Wednesday Wednesday 1.2.1. PICK UP. Weighing and/or counting of articles, including the laundry bag shall be completed by Government personnel prior to pickup. The Contractor shall sign the pickup ticket. The weight/count will be verified by the contractor at their production facility. If there are any discrepancies, the Contractor will notify the Government immediately. 1.2.2. DELIVERY. The Contractor will record number of pounds/pieces delivered on the delivery tickets and the Government representative will verify this amount. The Contractor shall provide the delivery tickets and furnish the Government the original and one copy. 1.2.3. HOLIDAYS. When a holiday occurs on a scheduled pick up or delivery day, the scheduled pick up and delivery will be performed on the first workday following the holiday. 1.3. SPECIFIC TASKS 1.3.1. LAUNDRY REQUIREMENTS Following are estimated annual requirements, packaging and method of finish for laundry. Any other special packaging requirements or methods of finish will be specified at time requested. DRY WEIGHT ANNUAL UNIT QTY METHOD LAUNDRY ITEMS IN POUNDS EST LBS PKG OF FINISH 1. Bag, Laundry 4.00 10,000 10's FB 2. Bathrobe 1.40 1,800 5's FB 3. Blanket, Cotton 3.38 1,400 5's FB 4. Coat, Physicians, Long 1.00 200 Each P,OH,CF 5. Coat, Medical, Short .80 100 Each P,OH 6. Drape, Surgical eye sheet .36 75 5's FB 24'X24 7. Gown, Operating 2.00 1450 5's P,FB 8. Pillowcase .25 2500 50's P,FB 9. Pajama, Top .88 2000 10's P,FB 10. Pajama, Bottom .71 2000 10's P,FB 11. Sheet, Cotton .75 12,500 10's P,FB 12. Shirt, Operating .25 600 10's P,FB 13. Smock, Dental 1.41 1,000 Each P,OH 14. Towel, Bath .25 12,000 25's FB 15. Towel, Hand .25 4,000 25's FB 16. Trouser, Operating .25 600 5's P,FB 17. Pillows 2.20 60 1's CF 18. Pantsuit, Scrub, red 1.40 1,000 5's P,FB,CF 19. Uniforms, White 1.40 2500 1's P,OH,CF 1.3.2. RENTAL REQUIREMENTS. The Contractor will provide rental and laundry services for floor mats. The Contractor will deliver clean mats on a weekly basis when delivering laundry items listed in paragraph 1.3.1. Estimated annual requirements are listed below. Any additional requirements will be specified when service is requested and at Contractor quoted cost. WEEKLY ANNUAL RENTAL ITEMS EST QTY EST QTY 1. Mat, entrance, 4 x 6, burgundy 18 936 2. Mat, entrance, 4 x 8, burgundy 9 468 3. Mat, entrance, 3 x 10, burgundy 11 572 1.3.3. WASHROOM TESTS. Once each quarter, the Contractor shall perform washroom tests in accordance with laboratory instructions by processing two laundry test pieces in the washing of items picked up at the Malmstrom AFB clinic. Test results shall meet the established laboratory standard of - Acceptable. In the event test results are - Unacceptable, the Contractor shall take necessary corrective action within five (5) working days and retest. The process shall be repeated until test results meet - Acceptable industry standards. Two (2) copies of the test results shall be provided to the Government not later than five (5) workdays from the date of receipt of test results by the Contractor from the laboratory. 1.3.4. TEST RESULTS BY THE INDEPENDENT LABORATORY. The test piece service and the laboratory evaluation of the test pieces shall be provided by INTERNATIONAL FABRICARE INSTITUTE (IFI), 12251 Tech Road, Silver Spring, MD 20904. 1.3.5. UNSERVICEABLE ARTICLES. The Contractor shall return all unserviceable articles in a separately marked bundle to the Government, after laundering the articles. 1.3.6. VEHICLE INTERIOR. Soiled items and clean items shall not be transported in the same vehicle at the same time. All clean items are to be protected from contamination and soiling during transit to the MTF. After transporting dirty/soiled and contaminated laundry, the vehicle interior shall be cleaned and sanitized before loading the clean articles. 1.3.7. CART EXCHANGE SERVICE. Contractor must ensure there are clean and serviceable laundry carts available for use within the facility at all times to hold laundry. 1.3.8. CONTAMINATED LAUNDRY. Contaminated laundry will be given to the Contractor in easily identifiable bags. The Contractor is responsible for properly handling and cleaning contaminated laundry in accordance with OSHA standards and the JCAHO manual "Infection Control" section (Linen and Laundry subsection). 1.3.9. MISSING/LOST ARTICLES. If an article is missing from a delivery, the Contractor will document the shortage on the delivery ticket. The Contractor will deliver any articles missing from a delivery by the next regular scheduled delivery at no additional charge to the government. All accountable items not delivered within 1 week of the original scheduled delivery date will be considered lost. If the Contractor does not deliver a lost item within 10 workdays of being determined lost, the Contractor shall reimburse the government the replacement cost of the item. That cost will be offset as a deduction to the appropriate invoice. 1.3.10. PERFORMANCE DURING CRISIS. All laundry services required in this PWS are essential and shall continue uninterrupted according to the Department of Defense Instruction 3020.37, Continuation of Essential Department of Defense Contractor Service During Crisis. As such, the Contractor will be required to perform during a crisis declared by the National Command Authority or Overseas Combatant Commander. The Contracting Officer or designated representative will advise the Contractor of the effort required during such a crisis. 1.4. GENERAL INFORMATION 1.4.1. PASS AND IDENTIFICATION. The Contractor shall obtain from the contracting administrator and complete an Entry Authorization List (EAL) annually in order to obtain a base pass for all Contractor personnel who require access to the base. 1.4.2. DELIVERY VEHICLE. Delivery vehicles are subject to search by Security Forces personnel. All personnel accessing Malmstrom AFB will be held to safety/security rules of engagement when entering and while on base. 1.4.3. MOTOR VEHICLE OPERATION ON BASE. Contractor personnel are advised that seat belt usage is mandatory at all times while operating a motor vehicle on base. Montana state law requires the use of restraints in a vehicle. Air Force Instruction 31.204, Air Force Motor Traffic Supervision, prescribes that installation commanders must ensure drivers comply with state and local traffic laws both on and off base. Accordingly, while on Malmstrom AFB, operators and passengers must wear restraints and may be ticketed by Security Forces personnel for failure to comply. Any persons found not using seatbelts, as required by Montana law, while operating or riding in a motor vehicle on base shall be subject to the following driving suspensions. a. First offense: 10-day suspension of driving privileges b. Second offense: 30-day suspension of driving privileges c. Third offense: 6-month suspension of driving privileges Additionally, any persons found speeding while operating a motor vehicle on Malmstrom AFB shall be subject to the same suspensions. Repeated offenses will result in the loss of on-base driving privileges and could have an adverse affect on the Contractor's ability to perform. 1.5. INVOICES AND PAYMENTS. Payment will be made by Government Purchase Card. 1.6. STATE OR LOCAL DEPARTMENT OF HEALTH REQUIREMENTS. All work performed shall be done under sanitary conditions. Compliance with all certification or labeling requirements, arising from state or local Department of Health regulations, is the responsibility of the Contractor. 1.7. APPLICABLE PUBLICATIONS. The Contractor is obligated to implement procedures required by industry regulation and shall use any guidance publications, applicable to the extent necessary, to accomplish requirements of this PWS. 1.8. STANDARD DEFINITIONS 1.8.1. PERFORMANCE MANAGEMENT. Those actions taken by the Government and Contractor to assure services meet the requirements of the PWS and clauses relating to quality and performance. 1.8.2. QUALITY ASSURANCE PERSONNEL (QAP). Government personnel responsible for surveillance of Contractor performance. 1.8.3. PROGRAM MANAGER (PM). An individual identified by the Contractor who will address issues and concerns that may arise during the performance of this agreement. 1.9. TECHNICAL DEFINITIONS PECULIAR TO THIS PWS 1.9.1. LAUNDERING. The process by which soiled fabric items are cleaned and treated. The term includes cleaning by mechanical action in appropriate temperature water with solutions of detergents and other additives. These additives include repellent treating, bleaching, blueing, rinsing, chemical rinse (sour, fabric softener, and any other agent for controlling the growth of microorganisms, such as molds and bacteria), starching, ironing, and pressing. The appropriate products and procedures are to be determined by the Contractor for the various types of fabric and nature of soil. 1.9.2. CLEAN. Finished articles are dry and free of visible soil, lint, and objectionable odors. Spots and stains are removed without damaging the fabric and have been treated as defined in paragraph 1.9.1. 1.9.3. UNSERVICEABLE ARTICLES. Articles no longer usable for the purpose intended. 1.9.4. CONTAMINATED LAUNDRY. Occupational Safety and Health Administration (OSHA) (http://www.osha.gov/needlesticks/needlesticks-regtxtrev.html) Standard 1910.1030 - Bloodborne Pathogens Regulatory Text has defined - contaminated laundry to mean laundry that has been soiled with blood or other potentially infectious materials or may contain sharps. 1.9.5. PROCESSING. All soil, spots, and stains are removed during laundering without damage to fabric. 1.9.6. STARCH. Articles such as shirts, trousers, utility clothing, and uniforms, which have been starched and pressed, have adequate body without excessive stiffness. Fluff dry items are not starched. 1.9.7. FINISH. Items such as shirts, trousers, utility clothing, uniforms and other wearing apparel must be machine finished so that all surfaces are smooth and wrinkle free. There should be no roughdry spots. These items should retain their original shape and size. 1.9.8. FLAT WORK. Hand or machine pressed items, folded and tied or wrapped in bundles. 1.9.9. MISSING/LOST ARTICLES. Any article missing from a delivery that is not returned by the next regular scheduled delivery. All accountable items not delivered within 1 week of the original scheduled delivery date will be considered lost. 1.9.10. DAMAGE. A defective condition of an item due to improper processing resulting in the item not being suitable for return to service. 1.10. METHOD OF FINISH FB Folded and Bundled HS Heavy Starch P Press on commercial pressing equipment MS Medium Starch CF Clear Film Sealed LS Light Starch OH Return finished work on hangers NS No Starch BB Bleach Bath Required NB No Bleach 2. SERVICES SUMMARY. The Government reserves the right to inspect the Contractor's facility and observe in-process work in accordance with FAR 52.246-4, Inspection of Services, to ensure performance requirements. 2.1. The Government may use a variety of surveillance methods to evaluate the Contractor's performance. Only one method will be used at a time for payment computation purposes. The methods of surveillance or documentation of deviant performance that may be used are: 2.1.1. Periodic surveillance (weekly, monthly, quarterly, semiannually or annually) as determined necessary to assure a sufficient evaluation of Contractor performance. 2.1.2. Customer Complaint: The primary surveillance method the Government will use to evaluate the Contractor's performance in meeting the PWS requirements. Once a complaint has been filed, surveillance will be done to validate complaint. 3. PERFORMANCE LINE ITEMS: 3.1. ITEM NO 0001: LAUNDRY REQUIREMENTS Consists of all personnel, equipment, tools, materials, supervision, pickup/delivery service and other supplies and services necessary to provide laundry services for items listed in paragraph 1.3.1. Provide quote as price per pound. 3.2. ITEM NO 0002: RENTAL REQUIREMENTS Consists of rental and laundry services for floor mats as specified in paragraph 1.3.2. Provide quote per mat size identified. 3.3. ITEM NO 0003: WASHROOM TESTS Consists of washroom tests as specified in paragraph 1.3.3. Provide quote per test. (vii) The clause at FAR 52.204-7, Central Contractor Registration (Oct 2003) and DFARS 252.204-7004, Alternate A (Nov 2003) applies to this acquisition. (viii) The provision at FAR 52.212-1, Instructions to Offerors--Commercial Items, applies to this acquisition. (ix) Quotes will be evaluated on price, price related factors and ability to meet specifications. (x) The clause at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items (Jun 2003), applies to this solicitation. (xi) The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this solicitation. (xii) The clause at FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders--Commercial Items (Jun 2004) (DEVIATION), applies to this acquisition which includes: FAR 52.219-8, Utilization of Small Business Concerns (Oct 2000), FAR 52.222-26, Equal Opportunity (Apr 2002)(E.O. 11246), FAR 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Dec 2001)(38 U.S.C. 4212), FAR 52.222-36, Affirmative Action for Workers with Disabilities (Jun 1998)(29 U.S.C. 793), FAR 52.222-41, Service Contract Act of 1965, as Amended (May 1989), FAR 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Apr 2003)(46 U.S.C. Appx 1241 and 10 U.S.C. 2631). (xiii) The clause at FAR 52-232-36, Payment by Third Party, applies to this solicitation. (xiv) The clause at DFARS 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders applicable to Defense Acquisition of Commercial Items (Dec 2003), applies to this solicitation. Specifically, the following clauses cited are applicable: DFARS 252.225- 7001, Buy American Act and Balance of Payment Program. (xv) The clauses at DFARS 252.237-7013, Instruction to Offerors (Bulk Weight) (Dec 1991) and DFARS 252.237-7015, Loss or Damage (Weight of Articles) (Dec 1991), applies to this solicitation. (xvi) The clauses at AFFARS 5352.223-9000, Elimination of Use of Class I Ozone Depleting Substances (ODSs) (Apr 2003), AFFARS 5352.223-9001, Health and Safety on Government Installations (Jun 1997) and AFFARS 5352.242-9000, Contractor Access to Air Force Installations (Jun 2002), applies to this solicitation. (xvii) All firms or individuals responding must be registered with the Central Contractor Registration (CCR), http://www.ccr.gov/. The Government reserves the right to award on a multiple award or an all or none basis. (xviii) Quotes are required to be received no later than 12:00 noon MST, 20 Dec 2005. All quotes must be faxed to +1 (555) 000-0000 to the attention of Lisa Murphy or e-mailed to contact@example.gov. Please call to ensure quote is received. (xviv) Direct any questions to Lisa Murphy at +1 (555) 000-0000, e-mail address contact@example.gov or Arlene Stern at +1 (555) 000-0000, e-mail address contact@example.gov.