Description/Specification / Work Statement General: The Contractor shall provide all labor/personnel, waste processing, equipment, supplies, packaging, storage, manifests, and transportation services necessary for the distribution, in-room pickup, disposal of the waste, sterilization and replacement of sharps containers. This shall be done in accordance with all local, state and federal regulations, specifically Chapter 333-MI Public Health Code Part 138; OAC Chapter 3745-27; and all terms and conditions of this contract. All contents of the sharps containers are being discarded by the Government and are considered to be infectious waste. All sharps containers shall be of a vertical drop type. Pickup at the Ann Arbor, Mi facility and the Toledo Community Based Outpatient Clinic shall be bi-weekly or as determined by the Contracting Officers Technical Representative (COTR) with removal commencing no later than 2:00 p.m., Monday through Friday (excluding Federal holidays) at the Receiving Dock. Department of Transportation Requirements: Transportation shall be in accordance with DOT HM-181. The Contractor shall also comply with state and local requirements, including obtaining all necessary permits, licenses and approvals. Spill Reporting Requirements: The Contractor is responsible for reporting to the Contracting Officer all spills, regardless of quantity, and all personnel exposures. Such reports shall first be reported by telephone immediately following the incident and shall be followed up in writing no later than seven (7) days after the initial report. When reporting a spill, the following information shall be furnished: (1) quantity spilled; (2) exact location of spill; (3) containment procedures initiated; (4) clean-up and disposal procedures; (5) personal injury involved; (6) assistance required; and (7) a narrative summarizing all on-scene visits made by local, state or federal officials. Permits and Responsibilities: The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with any applicable Federal, State, and Municipal laws, codes and regulations in conjunction with the work, this includes acquiring any installation listed in this contract. Contractor shall be summarily responsible for all damages to persons or property. Contractor shall take proper safety and health precautions to protect the work, the workers, the public and the property of others. The Contractor shall be responsible for all materials delivered and work performed until completion and acceptance of the entire work. Other Reports: For each pickup of sharps, a signed manifest shall be completed by the Contractor and furnished to the Industrial Hygienist. All waste pickup shall be listed and include the method of disposal. Definition of Disposal: a. For the purpose of this contract, disposal means shredding and steam sterilization of infectious waste. b. Mere acceptance of the waste at a properly permitted treatment, storage, or disposal facility (TSDF) does not meet the definition of disposal under this contract. Documentation must be provided to prove that the disposal of all items (as defined in Other Reports above) has been accomplished. Manifesting: A waste manifest is required for the removal from the Government premises of all waste in this contract. The Contractor shall obtain and prepare all manifests. The pick-up manifests will be reviewed and signed by the appropriate VA Government official. Complete copies of all manifests shall be furnished to the Industrial Hygienist. Manifests shall be submitted in such a manner as to comply with the timelines prescribed by the state and EPA regulations. Spill Responsibility: The Contractor is solely responsible for any and all spills or leaks during the performance of the contract. The Contractor agrees to clean up such spills or leaks to the satisfaction of the Government in a manner which satisfies the applicable state, federal, and local laws and regulations, at no cost to the Government. Safety Requirements: Contractor personnel and equipment shall comply with all applicable state, federal and local regulations. The Contractor agrees that his personnel and equipment are subject to safety inspections by Government personnel while on Federal property. The Contractor shall ensure all personnel involved in handling, repackaging, and transportation of the items listed herein shall be trained in the areas of spills and general first aid procedures. Segregation of Infectious Wastes: All items collected on this contract must be segregated and kept physically spate from any other items until the disposal site is reached. The items must be marked, so that they are readily identified as infectious waste throughout this period. In addition, the Contractor must ensure that there is a clear audit trail for all items until disposal is accomplished. Federal Holidays: The ten (10) holidays observed by the Federal Government are: New Year's Day, Martin Luther King Jr.'s Birthday, President's Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. Also, any other day specifically declared by the President of the United States to be a national holiday'.
