S--Award Notice

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS General Information Document Type: Combined Solicitation/Synopsis Solicitation Number: VA101V-14-Q-1208 Posted Date: 10/15/2014 Original Response Date: 11/10/2014 Current Response Date: 11/10/2014 Classification Code: S - Utilities and housekeeping services Set Aside: Service Disabled Veteran Owned Small Business NAICS Code: 562111 Solid Waste Collection $35.5 M Contracting Office Address Department of Veterans Affairs Office of Acquisitions 1800 G. Street N.W. Washington D.C. 20006 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, "Streamlined Procedures for Evaluation and Solicitation for Commercial Items," as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued. This solicitation is a Request for Quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 05-73. The associated North American Industrial Classification System (NAICS) code for this procurement is 562111, with a small business size standard of $35.5 million. The Department of Veterans Affairs, Veterans Benefits Administration, located in Montgomery, AL. is seeking to provide Trash/Garbage Collection and Disposal Services. All interested companies shall provide quotations for the following: ? Price Cost Schedule Line Item Description Quantity Unit Price Total Price 0001 Contractor shall furnish all equipment, labor, travel, supplies, and furnish one (1) eight (8) yard dumpster and pick up trash five (5) times per week Monday-Friday between the hours of 12:00a.m. and 7:00 a.m. Base Year Period of Performance: 12/1/14 - 11/30/15 12 MON 1001 Contractor shall furnish all equipment, labor, travel, supplies, and furnish one (1) eight (8) yard dumpster and pick up trash five (5) times per week Monday-Friday between the hours of 12:00 a.m. and 7:00 a.m. Option Year One Period of Performance: 12/1/15 - 11/30/16 12 MON 2001 Contractor shall furnish all equipment, labor, travel, supplies, and furnish one (1) eight (8) yard dumpster and pick up trash five (5) times per week Monday-Friday between the hours of 12:00 a.m. and 7:00 a.m. Option Year Two Period of Performance: 12/1/16 - 11/30/17 12 MON 3001 Contractor shall furnish all equipment, labor, travel, supplies, and furnish one (1) eight (8) yard dumpster and pick up trash five (5) times per week Monday-Friday between the hours of 12:00 a.m. and 7:00 a.m. Option Year Three Period of Performance: 12/1/17 - 11/30/18 12 MON 4001 Contractor shall furnish all equipment, labor, travel, supplies, and furnish one (1) eight (8) yard dumpster and pick up trash five (5) times per week Monday-Friday between the hours of 12:00 a.m. and 7:00 a.m. Option Year Four Period of Performance: 12/1/18 - 11/30/19 12 MON Grand Total for base year plus all option years $ ? Place of Performance (Delivery Location) Address: Department of Veterans Affairs, Veterans Benefits Administration 345 Perry Hill Road, Montgomery, AL Postal Code: 36109 Country: UNITED STATES The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following contract clauses apply to this acquisition: 1. FAR 52.212-4, "Contract Terms and Conditions-Commercial Items" (September, 2013) a. The following clauses are included as addenda to FAR 52.212-4: " FAR 52.217-8 Option to Extend Services (NOV 1999) " FAR 52.217-9 Option to Extend the Term of the Contract (MAR 2000) " FAR 52.232-19 Availability of Funds for the Next Fiscal Year (APR 1984) " FAR 52.232-40 Providing Acccelerated Payments to Small Business Subcontractors (DEC 2013) " FAR 52.252-2, Clauses Incorporated By Reference " VAAR 852.203-70, Commercial Advertising " VAAR 852.219-10 VA Notice of Total Service-Disabled Veteran Owned Small Business Set -Aside (DEC 2009) " VAAR 852.237-70 Contractor Responsibilities (APR 1984) 2. FAR 52.212-5, "Contract Terms and Conditions Required to Implement Statutes or Executive Orders" (January, 2014) The following subparagraphs of FAR 52.212-5 are applicable: " Subparagraphs (b)(4)-52.204-10, (b)(8)-52.209-6, (b)(25)-52.219-28, (b)(28)-52.222-3, (b)(33)-52.222-36, (b)(42)-52.223-18, (b)(53)-52.232-34, Subparagraphs (c)(1) -52.222-41, (c)(2)-52.222-42 Wage Determination: WD 05-2011 (Rev.-17) was first posted on www.wdol.gov on 08/05/2014 http://www.wdol.gov/sca.aspx The following solicitation provisions apply to this acquisition: 1. FAR 52.212-1, "Instructions to Offerors-Commercial Items" (April, 2014) 2. FAR 52.212-3, "Offerors Representations and Certifications-Commercial Items" (May 2014) 3. VAAR 852.209-70 Organizational Conflicts of Interest (JAN 2008) 4. VAAR 852.211-72 Technical Industry Standards (JAN 2008) 5. VAAR 852.212-2 Evaluation-Commercial Items (JAN 1999) 6. VAAR 852.252-70, "Solicitation Provisions or Clauses Incorporated By Reference" (JAN 2008) 7. VAAR 852.270-1 Representatives of Contracting Officers (JAN 2008) 8. VAAR 852.273-74 Award without Exchanges (JAN 2003) 9. FAR 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) http://www.acquisition.gov/far/index.html (FAR) and http://www.va.gov/oal/library/vaar/index.asp (VAAR) A current Contractor registration is required on the System for Award Management (SAM) website, https://www.sam.gov/portal/public/SAM/ (formally CCR and ORCA). An offeror must ensure that they are self-certified under NAICS Code 562111 in the Representations and Certifications portion of SAM. 001AL-11-15-A Limitations on Subcontracting - Monitoring and Compliance (JUNE 2011) Limitations on Subcontracting - Monitoring and Compliance This solicitation includes 852.219-10 VA Notice of Total Service Disabled Veteran Owned Small Business Set-Aside and FAR 52.219-14 Limitations on Subcontracting. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) retained by VA to assist in assessing the contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to contractor's offices where the contractor's business records or other proprietary data are retained and to review such business records regarding the contractor's compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an "Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement" to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor's compliance with the limitations on subcontracting or percentage of work performance requirement. ? EVALUATION FACTORS AND CRITERIA FOR AWARD The Government will award a contract resulting from this solicitation to the responsible offeror who represents the lowest overall cost alternative, considering price, special features (i.e. technical proficiency, past performance) to meet the Government needs. Evaluation Criteria: 1. PRICE. Price will be determined by multiplying the offered prices times the estimated quantities in the "Price/Cost Schedule page 7-8" and arriving at a grand total, including all options. 2. TECHNICAL ACCEPTABILITY. Technical acceptability will be based on the following criteria: a. Ability to do Trash Removal Services; b. ORGANIZATION SUPPORT AND EXPERIENCE. The offeror should include information relating to its organization, personnel, and experience, including, but not limited to, references, together with contact names and telephone numbers, evidencing the offeror's qualifications, and capabilities to perform the services required by this RFQ. Offeror shall be able to show evidence of reliability, timely responses to calls, and the ability and experience by furnishing; (1) A list of personnel who will perform under the contract showing the length and type of experience of such personnel and (2) the names and addresses of other concerns and/or Government Agencies for which prior comparable services were rendered by the offeror. Generally, the offeror shall have had approximately 5 years successful experience in Trash Removal Services. Any offeror not submitting adequate documentation of this, 5 years of experience shall be deemed technically unacceptable and the offer will not be considered. 3. Forward past performance questionnaires to at least three references for whom your company has provided services similar in size and scope to this project for completion. Contractor shall submit the Past Performance Questionnaire's to the Contracting Officer before the closing date of this solicitation. ? PAST PERFORMANCE PAST AND PRESENT PERFORMANCE SURVEY VBA REGIONAL OFFICE, MONTGOMERY, AL Name of Respondent: ______________________________ Title: ______________________________ Address: ______________________________ ______________________________ Phone: ______________________________ Fax: ______________________________ E-Mail: ______________________________ General Information: Contractor's Name: _____________________________ Address: _____________________________ Telephone Number: _____________________________ Point of Contact: _____________________________ Project Title or Brief Description of Work: _____________________________ Contract Number: _____________________________ Contract Award Amount: $____________________________ Dates of Performance: _____________________________ Email Completed Survey Form To: contact@example.gov Alanna Crawford 345 Perry Hill Road Montgomery, AL36109 Performance Information: Choose the number on the scale from 1 to 6 that most accurately describes the contractor's performance or situation. If the service or any portion of the contract performance was sub contracted please comment on the sub-contractors performance as well. Please provide a narrative explanation for any ratings of 1 or 6. ? KEY: Unsatisfactory (1) -Performance did not meet most contractual requirements. There were serious problems and the contractor's corrective actions were ineffective. Marginal (2) -Performance did not meet some contractual requirements. There were problems, some of a serious nature, for which corrective action was only marginally effective. None (3) -No record of past performance or the record is inconclusive. Satisfactory (4) -Performance met contract requirements. There were some minor problems and corrective actions taken by the contractor were satisfactory. Very Good Performance (5) -Met all contractual requirements and exceeded some. There were a few minor problems which the contractor resolved in a timely effective manner. Exceptional (6) -Exceptional performance of the contract requirements and exceeded many. Problems, if any, were negligible and were resolved in a timely, highly effective manner. 1 2 3 4 5 6 Unsatisfactory Marginal None Satisfactory Very Good Exceptional 1. The contractor successfully provided Services. 1 2 3 4 5 6 NA 2. LEP Services provided met contract timelines. 1 2 3 4 5 6 NA 3. The contractor's personnel are qualified and experienced to perform the contract requirements. 1 2 3 4 5 6 NA 4. The contractor responded positively and promptly to technical directions, contract changes, etc. 1 2 3 4 5 6 NA 5. The contractor's problem tracking/reporting documentation (quality assurance monitors) were timely, accurate, and of appropriate content. 1 2 3 4 5 6 NA 6. The contractor was effective in interfacing with your staff. 1 2 3 4 5 6 NA 7. The contractor's management, resources, experience, capabilities, stability, and strengths adequately performed in accordance with the contract requirements. The contractor identified user requirements 1 2 3 4 5 6 NA 8. The contractor utilized a Contingency Plan to ensure continuity of services. 1 2 3 4 5 6 NA 9. The contractor's workforce is stable. 1 2 3 4 5 6 NA 10. The contractor committed adequate resources in a timely fashion to meet the contract requirements and to successfully solve problems. 1 2 3 4 5 6 NA 11. The contractor achieved effective logistics support, i.e. replacements, personnel, etc. 1 2 3 4 5 6 NA 12. The contractor met security/privacy requirements. 1 2 3 4 5 6 NA Narrative Description (As Necessary): All offorers shall submit 1 (one) copy of their price quote. All quotations shall be sent to the Contracting Officer via e-mail: contact@example.gov. This is an open-market combined synopsis/solicitation for services as defined herein. The government intends to award a purchase order as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Offeror shall list exception(s) and rationale for the exception(s). Submission shall be received not later than November 10, 2014 at 16:00 Eastern Time. E-mailed submissions are accepted and are the preferred form of submission. Receipt will be verified by the date/time stamp on fax or e-mail. Any questions or concerns regarding this solicitation should be submitted in writing via e-mail to the Contracting Officer: Alanna Crawford contact@example.gov