S205--Recycling Removal Northern Indiana Health Care System Ft Wayne & Marion Indiana

THIS IS A SOURCES SOUGHT ANNOUNCEMENT FOR INFORMATION ONLY. THIS IS NOT A SOLICITATION FOR PROPOSALS AND NO CONTRACT WILL BE AWARDED FROM THIS ANNOUNCEMENT. The purpose of this notice is to conduct market research and obtain information from qualified businesses with special interest in seeking: VA certified Service Disabled Veteran owned Small Business (SDVOSB), VA certified Veteran Owned Small Business (VOSB) and Small Business (SB) concerns. No solicitation is being issued at this time. All information submitted in response to this announcement is voluntary; the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government. The Department of Veteran Affairs, Northern Indiana Health Care System (NIHCS) has a requirement for Recycling Services at the Fort Wayne and Marion Indiana campuses. The appropriate NAICS Code 562111, Solid Waste Collection, Size Standard $38.5 Million Responses: Please submit your response in accordance with the following instructions: Responses shall be no more than10pages in length. Responses are due by7/21/2021 at 15:00 PM EST. Responses shall be submitted via email. Emails cannot exceed 10mb Subject line of the Email shall include this Sources Sought Notice Number Firm Name NIHCS Recycling Services. If your response contains proprietary information you will place Proprietary Information in front of the Sources Sought Notice Number. No marketing materials are allowed as part of this Sources Sought Notice. The Government will not review any other information or attachments included in your submission that is not listed herein or exceeds the10-page limitation. Contractors Federal Supply Schedule Contract that carries the desired services If you do not have a Federal Supply Schedule contract, you shall state open market Provide the Schedule Provide expiration date of your Contract Provide your GSA/FSS/SAC Contract Number Provide the SIN for recycling services If any of the items are not on your GSA/FSS contract you will mark which items are open market. Contractor Point of Contact to include: Name Title Phone Email Company Information to include: Name Address DUNs Number Tax ID Number Business Size Provide information as to what recycling services are provided by your company. Provide how your company invoices for services in the commercial marketplace. Business Size/Type: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), 8(a), Hub Zone Small Business, Women Owned Small Business (WOSB), Small Disadvantaged Business (SDB), Small Business, or Large Business. All prospective Contractors are reminded that in accordance with FAR 4.11 they shall be registered in the System for Award Management (SAM) database and shall complete annual Representations and Certifications in SAM prior to any offer. SAM is located at http://www.sam.gov and consolidated the capabilities of CCR/FedReg, ORCA, and EPLS. There is no cost to use SAM. FOR SDVOSB/VOSB ONLY: Please note that if responding as an SDVOSB or VOSB, your company must be registered and verified in the VA s Vendor Information Pages (VIP) database, which is available at: https://access.va.gov/accessva/?cspSelectFor=vemsPlease include a copy of your VetBiz certification with your response. Contractor shall include 3 past contracts for the same or similar services. Contractor shall include at minimum: Name of Company Company POC Company POC phone Company POC email Dollar amount of contract Contract number Period of Performance Description of services provided Contractor shall include any relevant comments about the attachments, if applicable. Contractor shall provide a public price list/contract price list for the services described herein. Contractor shall provide a detailed response to include your firm s ability, capability, and responsibility to deliver the services presented in this Sources Sought Notice. Contractor shall provide if they plan to sub-contract all or part of the work, and to what firm to include the subs duns number and business size. Determination by the Government not to compete this proposed contract action based on responses to this notice is solely within the discretion of the Government. Preliminary - Specifications/Work Statement 1. GENERAL The contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to establish and maintain a recycling program at VA Northern Indiana Health Care System. The contractor shall be responsible for delivery and installation of recycling container(s) at Fort Wayne and Marion campuses. The container shall be either a self-contained unit(s) that can hold a variety of recyclable items. Containers shall be contractor-provided, government-approved. Containers shall be leak proof, will not rust, and good condition. The contractor shall position container(s) for customer ease. Contractor shall be required to reposition container(s) from time to time. The contractor shall position container(s) to minimize interference with adjacent parking areas, sidewalks, roadways, overhead utilities, trees, and other potential obstructions. The contractor shall collect recyclable material during periods of inclement weather. In cases of severe weather, the contracting officer may authorize exceptions. When exceptions are granted, the contractor shall make up all missed collections within 24 hours after the severe weather has terminated, unless the contracting officer authorizes additional time. The contractor shall be required to perform general housekeeping duties in and around the recycling containers prior to departure around the container site(s). The contractor shall develop and maintain a quality program to ensure that recycling services are performed in accordance with commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The term non-marketable materials for purposes in this contract shall only mean; recyclable materials rejected by the contractor for any reason. Recyclable materials deemed non-cost effective by the contractor shall not be considered as non-marketable material. Disposal of non-marketable materials from the contractor s processing of recyclable materials shall be the responsibility of the contractor and any tipping fees and/or hauling expenses associated with disposal of these wastes shall be the responsibility of the contractor and at no expense to the government. 2. Background: VA Northern Indiana Health Care System (NIHCS) a medical facility providing both inpatient and outpatient care and services. Executive Order 13423, Strengthening Federal Environmental, Energy, and Transportation Management dated January 26, 2007, requires agencies to maintain cost effective recycling programs in its facilities. NIHCS is committed to being a good steward of the environment by complying with federal, state, and local environmental laws and other requirements, preventing pollution, minimizing waste, and conserving cultural and natural resources. 3. PERIOD OF PERFORMANCE: One Base year with the possibility of four one-year option periods. Base Year: 1 October 2021 30 September 2022 1st Option Period 1 October 2022 30 September 2023 4. PLACE OF PERFORMANCE: VA Northern Indiana Health Care System 1700 E 38th St. Marion, Indiana 46953 2121 Lake Ave. Fort Wayne, Indiana 46805 5. DEFINTIONS: Recyclable waste: Non- Ferrous Metals - aluminum cans, tin cans Plastic bottles, beverage containers, empty pill bottles Paper office paper, magazines, newspaper, phone books Batteries alkaline, carbon zinc, lead acid, lithium, mercury, nickel-cad silver oxide Cardboard 6. DAYS AND HOURS OF OPERATION: Pick up shall be made on an agreed upon weekday and timeframe. The contractor will be required to remove all recycled material as specified in section 5 from designated pick up locations: Marion: Building #174 dock (34-yard compactor) used for all recycled material as specified above Pick up: Once a month b. Building #55 (8-yard container) used for all recycled material as specified above Pick up: Once a week c. Building #79 (8-yard container) used for all recycled material as specified above Pick up: Once a week Fort Wayne: d. Building # 1 dock (26-yard compactor) used for all recycled material as specified above Pick up: Once a month 7. SANITARY CONDITIONS: The contractor will be required to dispose of the recyclable material as stated in section 5. in such a manner as not to cause conditions detrimental to public health or to constitute a public nuisance. The contractor will assume full responsibility of compliance with all Federal, State, City and County laws, rules and regulations governing removal of waste material. Collections must be made in contractor containers which must be constructed of steel, be in good repair, all attached doors/cover in operating condition, rat-proof, leak-proof, fire retarding, clean and sanitized, and deodorized after dumping. The contractor is responsible for leaving pick up areas around and under each container and compactor in a clean, safe and sanitary manner. The contractor will be responsible for removing any recyclable material as stated above in section 5. that may be scattered about the area at the time of pick up. 8. EMERGENCIES/CONTINGENCIES/CHANGES: The contractor shall provide emergency maintenance within 24 hours after being contacted by NIHCS. Contractor shall be responsible for all routine maintenance and repair to the recycling container(s) and monitoring systems (if applicable) as part of the recycling service. If container(s) remains out of service for more than 24 hours, contractor shall provide an alternative container until repairs are completed on the original unit. 9. REPAIRS: The contractor is responsible for maintenance of all their containers and compactors. 10. POINT OF CONTACT: The contractor shall provide the name and telephone number of an individual to act as his representative and be responsible for coordination of the contract with the Government. 11. INVOICES: Payment will be made upon receipt of a properly prepared detailed invoice, prepared by the Contractor, validated by the Contracting Officer s Representative (COR). All recycled materials shall be weighed, and weights shall be sent to NIHCS in a monthly report. The report shall contain dates of pick-up, type, and quantity (in pounds) of recyclable items picked up. A properly prepared invoice will contain: Invoice Number and Date Contractor s Name and Address Accurate Purchase Order Number Supply or Service provided Dates of hauling for each container/compactor and net weight of recyclables contained within each container/compactor. Total amount due