S205--Sources Sought for Trash Haul Services

The purpose for this source sought notice is to locate interested companies that can furnish the REQUIREMENTS listed in the SOW that is attached. Offeror's capability to meet this requirement including any current contracts with more than 2 years of Period of Performance (Civilian or Government) to include meeting the below listed accreditations or similar standards, facility description, capabilities, and certifications. Responses must show clear and convincing evidence that your company and its employees have the capabilities, training, and qualifications to provide this service to be considered as a source. The following information is requested in a response to this RFI: 1. General Company information- Offeror's company name, DUNS, full address, point of contact, title, phone number, and email address. Name: Address: Contact Person: Phone number: Email address: DUNS number: Cage Code Number: Company website if available: 2. Business Type Please put a check mark or circle around the type of business you are below: a) Large b) 8(a) c) HubZone d) Small Business e) Small Disadvantaged Business f) Woman Owned Small Business g) Service-Disabled Veteran Owned Small Business h) Veteran Owned Small Business ***Note - All Veteran Owned Businesses must be registered in VetBiz at http://www.vip.vetbiz.gov/general_user/register/default.asp to be considered a Veteran Owned Business. Socioeconomic status (whether Service Disable Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, 8(a), Woman Owned, Small Disadvantaged, etc.). If stating SDVOSB or VOSB status, your company must be verified with the seal/icon or show pending verification in VetBiz Registry (https://www.vip.vetbiz.gov//) to be considered as a SDVOSB or VOSB source. 3. How long has your company provided these services? See attached Past Performance. 4. Provide information for any current or past VA contracts for these products and services. 5. Is your company registered in the System for Award Management at WWW.SAM.GOV? The NAICS code for the procurement is 562111 with a size standard of $41.5M. Any future RFP will be conducted in accordance with FAR Parts 12 and 15. The Government may elect to award a Firm Fixed Price contract resulting from the solicitation. Responses to this market survey should be emailed to shawn.vanzandt@va.gov. No telephone responses will be accepted. Please provide a detailed response to the below Performance Work Statement stating how you can meet all aspects stated. It is requested that responses be received no later than 2:00 pm Central, November 2nd, 2021. *NOTE* SDVOSB Contractors to provide documentation to fulfill capabilities of the following clause: FAR 52.219-27. No solicitation document is available currently; this notice is to acquire information only. Vendors interested in providing an offer will have to respond to a separate solicitation announcement. Statement of Work Trash Removal Service from VHSO I. STATEMENT OF WORK/DESCRIPTION. The Contractor must furnish all labor, material, equipment, repairs/maintenance, supplies, transportation, management and supervision necessary to perform all Municipal Solid Waste Refuse Collection and Disposal Services at the following locations at a fixed rate fee: Veterans Health Care System of the Ozarks, VAMC, 1100 North College Avenue, Fayetteville, AR 72703. The Contractor must furnish dumpsters and removal waste services. This includes establishing quarterly meeting, monthly electronic tracking reports and consultations, necessary to help identify and reduce the facility's solid waste stream by 50% by FY2026. The Contractor must immediately report any adverse actions or problems that directly or indirectly impact the facility s primary mission to furnish the best healthcare possible to our veteran patients. This contract excludes wastes services involving medical or hazardous waste generated at the identified VA Medical Centers. 2. GEMS PROGRAM CONTRACT OBJECTIVES. To establish a contract to divert materials currently going to the landfill by seeking opportunities for maximizing recycling material sales. It is intended that the service provider must perform the work in compliance with all applicable federal, state, and local environmental regulations, as well as ISO 14001 EMS (http://www.epa.gov/). Target 1: Pursue continuous improvement in resource efficiency (increased diversion through reuse, recycle, composting, waste to energy conversion). Optimize current hauling, garbage disposal, and recycling operations and services to reduce overall waste management system costs. Target 2: The Contractor must furnish the assigned Contracting Officer Representative (COR) an electronic invoice and detailed solid waste (weight in pounds) report that clearly outline each charge for services provided to this facility on a monthly basis. 3. REPORTS AND RECORDS. The Contractor must furnish an annual electronic Solid Waste Report to the VHSO COR no later than January 15 of the new year, that charts and shows trends that shows total number of hauls from each location, total pounds collected, areas of improvements, deficiencies, and recommendation with changes to keep the program on track to meet the federal target of reducing the solid waste stream by 50% by FY 2021. In addition, the solid waste reports must also include the specific place of disposal (e.g. incinerator, sanitary designated landfills). 4. SCHEDULE. Pick-ups Schedules: The Contractor must furnish and maintain, at all times, containers at pickup stations designated for trash (as determined by Contractor and COR) and, as a minimum the frequency outlined herein. Refuse Schedule: Refuse collection from all containers must be accomplished Monday through Friday, excluding Federal Holidays and any other declared by the President of the United States to be a federal holiday, between the hours of 7:00 and 2:30p.m. The COR must be notified in advance of any deviations from the regular schedule. Hour of Service: 7:00 a.m. and 2:30p.m, excluding Federal Holidays Federal Holidays: The ten holidays observed by the Federal Governn1ent are: New Years Day, Martin Luther King's Birthday, President's Day, Memorial Day, Independence Day, Labor Day, Columbus Day,Veteran's Day, Thanksgiving Day and Christmas Day and any other day specifically declared by the President of the United States to be a national holiday. Emptied Containers: When emptied, the refuse and recycling containers must be returned to their designated position, as they exist now at the facility or as recommended by the COR for the hospital with hydraulic hoses replaced in the working position. The contractor will also be responsible for immediately cleaning up any spills, and debris, which may occur during servicing of the containers. ALL refuse on the ground within 30 feet of the container, whether spilled by the contractor or placed there by medical center personnel will be picked up by the contractor during collection. The contractor will maintain all contractor and government provided containers to ensure they are free of unpleasant odors, dirt, debris, and pests. All containers must remain in good working condition. They must remain easily accessible to customers. The contractor will perform all cleaning, painting, repair, and other maintenance tasks off medical center premises. Trucks and trailers used for hauling and collecting will be washed as required to ensure that they are free of odor, dirt, debris, and pests before entering VA premises. 5. Contractor-Furnished Supplies, Materials, and Equipment: The Contractor must furnish all necessary supplies, materials and equipment, of the size and type customarily used in work of this kind, needed for the performance of the work, except for those specifically stated to be Government-Furnished. Materials supplied by the Contractor must be of a quality to conform to applicable Federal and State specifications. Minimum Equipment Requirements, Existing Locations and Pick-ups Frequency: The Contractor must furnish the services and equipment to pick-up containers and maintain/repair/clean accessory equipment as necessary at the following locations at the frequencies (subject to contractor change to reduce cost and improve efficiency) identified by building locations. 1. Pick-ups and empty Government-Owned 34 Cubic Yard Compactor approximate number of pick-ups per week 2. 2. Pick-ups and empty 30 Cubic Yard Open Top Dumpster on an as needed basis. Approximate number of pick-ups per month 4. 3. All Self-Contained Compactors must be picked-up, washed, sanitized, and inspected at least once per month minimum, as part of the routine container maintenance. The Contractor must ensure invoices submitted for payment for services rendered must include, as a minimum: Date of pick-ups and service. Trip ticket number. Identification of service location as identified in paragraph 1. Quantity Total weight in pounds of municipal solid waste picked-up at each service location. Total flat fee charge per service location. Total Invoices charges. The Contractor must furnish a separate invoice for payment of services rendered for emergency requests. The Contractor must ensure a trip/haul ticket for each service location is dropped off at Building 40 Sterilizer, for every haul, prior to submitting an invoice for payment for services rendered. The Contractor may receive notification for pick-ups of solid waste containers by the primary, alternate, or the solid waste-monitoring vendor listed below: Primary COR: Mark Fitzhugh, Grounds Supervisor, 479-443-4301 , ext 65463, mark.fitzhugh@va.gov, work cell 479-305-4584 . Contractor must send invoice to the COR for approval (must be by email). Once the invoice is approved by COR, the COR will send it back to the contractor. Then the contractor will submit the invoice. Alternate COR: John Chris Brock, COR 2, 479-443-4301, ext 64018, john.brock3@va.gov, work cell 479-236-2568. The Contractor must furnish to the Fayetteville, AR VHSO, copies of the following documents: All State and Local pennits and registrations required to handle, haul or dispose of municipal solid waste. All State and Local pennits and registrations required for operation and management of a sanitary landfill. All Federal permits and registration required in the management of municipal solid waste. Preventive maintenance, repair and cleaning scheduled for maintaining receivers, self-contained compactors, power-packs and open-top containers to maintain rental equipment in an operable condition to support VA processes. Copy of disaster or contingency plans for operation and support of this medical center during unplanned natural or man-made disaster conditions. 6. DEFINITIONS. Refuse: Includes all garbage, debris, rubbish and other similar waste material. Not included is regulated hazardous waste material and contaminated medical wastes. Garbage: Animal and vegetable wastes (and containers thereof) result from the handling, preparation, cooking, and consumption of foods. Edible, or hog fed garbage, is the portion of waste food that has been segregated for salvage. Debris: Grass cuttings, tree trimmings, stumps, street sweepings, roofing, construction and demolition materials, and other similar waste material. COR: The Contracting Officer's Representative assists the Contracting Officer by monitoring compliance with all contract terms and conditions. The contractor will be required to complete and return the COR Delegation of Responsibilities form to the Contracting Officer. This form clearly states the role, responsibilities, and limitation of authority imposed on the COR. Only the Contracting Officer has the authority to negotiate changes or to modify the contract. The COR is not authorized in any way to commit the Government. 7. APPLICABLE DOCUMENTS. The Contractor must comply with all Federal, State, local, VA environmental and hazardous laws, regulations, directives and applicable instructions pertaining to the services required herein and to the conduct and qualifications of personnel in performance of this contract. The VA directives can be obtain at (wwwl .va.gov/vapubs/).The Contractor must utilize safe products and equipment and qualified personnel to ensure the health and safety of all in compliance with the Environmental Protection Agency (EPA) (www.epa.gov/) and the Occupational and Safety Hazard Administration (OSHA) (www.osha.gov/). 8. TECHNICAL REQUIREMENTS. The Contractor must schedule and perform all refuse and recycling collection and disposal services of garbage and trash for the VHSO in accordance with the contract, frequency and work schedule; the approved Contractor Quality Control Plan; and, the required reports in accordance with the Deliverables section. All areas, which are involved in the collection and disposal services, must be maintained in a neat, clean, uniform and safe condition at all times. All power equipment must be operated within the safety parameters as defined by OSHA. Equipment must be operated with particular care when near pedestrians. Equipment must be in working, safe, and good mechanical condition to operate on government property. There must be no visible oil or refuse spills on the road due to contractor carelessness or inadequate equipment. 9. SPECIAL COLLECTION SITUATIONS. Unscheduled Pickups, Additional Pickups and Special Events: In addition to the scheduled collections, the COR may request the contractor to make unscheduled collections and disposals. For unscheduled events, the Contractor must respond within 24 hours of the notification from the COR or his/her designee. For special events, the Contractor must also provide (or re-position as directed) containers. These containers must be placed in locations for a length of time designated by the COR or his/her designee. The Contractor must be compensated at a unit rate based on the container size. Hazardous Materials: The Contractor must inform the COR immediately of any hazardous materials (EPA or DOT HM listed) found in waste streams listed in this contract that would impact the performance of this contract to ensure they are not disposed of until coordinated by the COR. The Contractor must comply with all Federal, State and local environmental laws and regulations when handling hazardous materials and wastes. Large/Bulky Items: The Contractor must not be required to pick up bulk items left near the containers. Bulk items could be trees, appliances, metal items, construction material, scrap equipment or any item that is larger than 1 cubic yard (CY). The Contractor must furnish containers, either 20 or 30 CY containers, as requested by the COR at locations, where in-house projects require on-going access to a container (s), where the VA may dispose of construction debris and bulk items. Contractor must furnish one 30-cy container in the tunnel of the hospital for collection and recycling of scrap metal (ferrous and non-ferrous). This would include appliances, metal items, shelving, and scrap equipment. 10. DISPOSAL. Refuse Disposal: All refuse, bulk items and debris must be disposed of to a location licensed by the State where performance occurs following all Federal, State and local licenses and regulations for such purposes. The Contractor must obtain all necessary permits for disposing of refuse; and, copies of these permits must be submitted to the COR for approval. If the Contractor changes the location of the site, a new permit must be obtained and a copy again must be submitted to the COR for approval. All payments for the permit must be at the Contractor's own expense. Solid Waste Diversion. The VA is bound by Executive Order 13101, Greening the Government through Waste Prevention, Recycling, and Federal Acquisition to fully comply with this RCRA federal requirement. Solid waste diversion is a major focus of this contract and the Contractor must be expected to work to improve the installation's diversion rate by improving techniques and methods and researching new markets for items not currently recycled. The Contractor must make every effort to divert 50% of non-hazardous solid waste from disposal by the end of FY 2021 to meet the agency's goal per Executive Order 13514, Federal Leadership in Environmental, Energy, and Economic Performance and minimum requirement detailed in Executive Order 13101, Greening the Government through Waste Prevention, Recycling, and Federal Acquisition, based on total waste diversion for the fiscal year (1 October -September 30). 11. SECURITY. The Certification and Accreditation (C&A) requirements do not apply and a Security Accreditation Package is not required. Should documents containing personally identifiable information be identified, the Contractor must return it to the Facility's Privacy Officer. Please contact the Facility's COR for the Privacy Officer's contact information. 12. EVIDENCE OF INSURANCE COVERAGE. Before commencing work under this contract, the Contractor must furnish certification to the Contracting Officer that the coverage required have been obtained and such policy must state "THIS POLICY MAY NOT BE CHANGED OR CANCELED WITHOUT WRITTEN NOTICE TO THE VA." 13. PERSONNEL REQUIREMENTS. 14. Project Manager or Supervisor: The Contractor or designated qualified personnel, such as a Project Manager or Supervisor and any substitute (s), must effectively communicate with all Government and non-government personnel and must have full authority to act for the Contractor on all contractual matters relating to the daily performance of the contract; and, to receive, accept and sign for any notices, inspection reports and all other correspondence on behalf of the Contractor from the COR/Contracting Officer. This individual must serve as the central point of contact for the Government and must oversee the collection operations and monitor and ensure all work is performed in accordance with the contract and must maintain the work specification requirements, scheduling, inspections and safety standards. This individual must be available be available at all times when the contract work is in progress, if needed and have the ability to respond to the site, when needed, to monitor work progress and for any other emergency, as required. The Contractor or designated qualified personnel must return calls to the COR within 1 hour of being contacted. This individual must furnish the COR his or her cell phone or work phone to be reached during normal workday hours. Workers Safety, Security and Use of Premises: The refuse collection workers will be working on a government installation and must be familiar with and obey established fire, safety, environmental and security regulations. All employees must wear a distinctive uniform at all times. The contractor must ensure all employees look neat and wear safety equipment/clothing while collection is in progress. The Contractor must furnish a list of employees' names in accordance with the Deliverables Section. Safety Practices: The workers must ensure that the work area is clearly marked at all times and take the necessary precautions to ensure safety hazards are.minimized and migrated. The Workers must perform and conduct the work to minimize obstructions to the paved driveways, parking and walkway areas, and/or other hospital operations. All refuse collection workers must wear, as a minimum all appropriate personal protective equipment and follow all applicable Local, State and Federal safety and health regulations during the duration of this contract. Protection of Property: The Workers must protect the existing surrounding equipment, personal belongings and property during the course of this work. Any damages caused by the workers must be corrected at the Contractor's own expense. The Contractor must repair any damage incurred to turf, vehicles, fences, landscaping, building, utilities or pavement, as a result of his work, at no additional cost to the Federal Government. Contractor Employee: Contractor Employee must not be considered government employees for any purpose under this contract. (End of Statement of Work)