SACYSP York Home & Gristmill Painting & Roof Repl

The Tennessee Department of General Services, through its Central Procurement Office, has issued an Invitation to Bid for the comprehensive painting and roof replacement of the York Home and Gristmill, with a maximum liability ceiling of $100,000. The work encompasses full demolition, debris removal, scraping and repainting of all exterior surfaces using oil-based primer and paint, and complete replacement of the Gristmill’s metal roof, all executed in strict compliance with manufacturer specifications, industry best practices, and applicable local, state, and federal regulations. Bidders must hold a valid Tennessee Contractor License in the BC, BC-B, BC-B(sm), or BC-C classification and are required to secure all necessary permits. The contract follows a Lowest Price Technically Acceptable evaluation method, with award going to the respondent who meets all technical requirements at the lowest cost. Delivery is F.O.B. destination, meaning the contractor bears all risk and responsibility until the work is completed and accepted at the site in Tennessee. The State retains sole authority to inspect and accept the work, with deemed acceptance occurring if no defects are reported within 30 days of performance. Special requirements include mandatory submission of a payment bond equal to 25% of the maximum liability, adherence to strict confidentiality protocols, and compliance with state-specific laws prohibiting employment of illegal immigrants, engagement in boycotts of Israel, investment in Iran, or doing business with foreign adversary companies, each requiring sworn attestation under penalty of perjury. Contractors must maintain a broom-clean worksite, provide Safety Data Sheets for chemical products, ensure Energy Star certification is preserved, and supply all required insurance coverage—minimum $1 million commercial general liability, $1 million automobile liability, and workers’ compensation in full compliance with Tennessee law—with the State named as an additional insured. All materials and equipment must retain original manufacturer tags and serial numbers, and no substitutions are permitted without written approval. Invoicing must be submitted within 30 days to the requesting state agency, with payments processed via ACH upon receipt of a properly completed W-9 form matching Edison registration. The contract mandates records retention for five years after final payment, subject to audit by the State Comptroller, and prohibits any conflict of interest, including employment of a State official within the preceding six months. Proposals must be submitted electronically via the PeopleSoft Go! Bid portal or by mail to the Nashville address by September 1, 2026, at 2:00 p.m. CDT, with no fax submissions accepted