Sanitary Sewer Chemical Root Control Services

The City of Stillwater/Stillwater Utilities Authority is soliciting sealed bids for Sanitary Sewer Chemical Root Control Services under Solicitation Number 11-2026 Addendum 3, with a posted date of April 27, 2026, and a firm submission deadline of May 13, 2026, at 9:00 PM. All bids must be submitted electronically through the Ionwave bid portal, and no mail, fax, or in-person submissions will be accepted. Bids will be publicly opened at 3:00 PM on the same day at the Municipal Building in Stillwater, Oklahoma. The contract is a competitive sealed bid procurement under a Lowest Price Technically Acceptable (LPTA) evaluation basis, where award will go to the lowest responsible bidder whose proposal meets all technical specifications and requirements. The place of performance is exclusively in Stillwater, Oklahoma, with all deliveries F.O.B. Stillwater, and contractors are responsible for prepaid transportation, packaging, and delivery costs. The work must conform to applicable federal, state, and local laws, including ADA and Oklahoma’s E-Verify requirements, and all materials must be new unless otherwise specified, with substitutions permitted only if approved in writing by SUA and shown to be equal or superior in capability. Bidders are required to submit a complete Bid Packet including notarized, ink-signed forms uploaded via the portal, and must provide a bid bond equal to 5% of the total bid amount. Upon award, performance, maintenance, and statutory bonds are required, along with certificates of insurance showing minimum coverage of $2 million general liability, $500,000 employer’s liability, and $125,000 automobile liability, with SUA named as an additional insured. Contractors must be licensed to operate in Oklahoma and comply with all state and local regulations. The contract prohibits assignment or subcontracting without prior written consent, and no claims for extras are allowed. SUA retains the right to inspect and accept services in writing, and contractors must maintain all contract-related records for three years post-completion for audit purposes. Invoices must be submitted electronically to [email hidden] and are payable under net 30-day terms, with Purchase Orders required for contracts under $50,000. The agreement is governed by Oklahoma law, with venue exclusively in Payne County, and arbitration is not permitted. Bids remain binding for 30 days after opening,