This Solicitation opportunity from South Carolina was posted on July 2, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
The City of Columbia, South Carolina, issued solicitation BID042-24-25-AMS for a Sanitary Sewer Manhole Rehabilitation Annual Maintenance Contract for fiscal year 2025/2026. The project scope encompasses all labor, materials, and equipment necessary for the rehabilitation of sanitary sewer manholes, including tasks such as chimney sealing, invert coating, monolithic lining, and manhole frame resetting. All work must adhere to strict technical standards, specifically requiring inspections to be performed by NASSCO MACP-certified personnel and documented using NASSCO MACP-compliant databases and software. Additional quality benchmarks include various ASTM, ACI, and OSHA regulations to ensure material integrity and worker safety.
The contract was awarded to Vortex Services, LLC of Greenville, South Carolina, for a total amount of 2,298,725.00 dollars, with an effective date of October 8, 2025. As part of the agreement, the contractor is required to provide performance and payment bonds, as well as comprehensive warranties. Contract administration is managed by the Wastewater Management Division, with payments processed via standardized applications for payment. The procurement process incorporated a Local Business Enterprise preference policy and required bidders to disclose litigation and performance history to ensure contractor responsibility.
HighAI Summary for Appendix Bid Bond for City of Columbia 2024: This document is an Appendix Bid Bond for the City of Columbia, South Carolina, dated 2024. It binds the Principal and Surety to the City as owner in a penal sum to guarantee the Principal's bid for a contract. The bond ensures that if the bid is accepted, the Principal will execute the contract and furnish performance and payment bonds. The Surety's liability is limited to the penal amount stated. The document includes signature blocks for the Principal, Surety, and corporate certification, along with a waiver of notice for bid acceptance extensions.
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PDF, High priority: read this firstq-and-a
HighAI Summary for BID042-24-25-AMS Addendum 3 Public Q&A for Sanitary Sewer Manhole Rehabilitation: This document is a Public Questions & Answers (Q&A) for the Invitation for Bids (BID042-24-25-AMS Addendum 3) regarding the Sanitary Sewer Manhole Rehabilitation Annual Maintenance Contract issued on 7/2/2025. It includes questions from potential bidders about technical specifications, materials approval, bid item clarifications, access and equipment requirements, bypass system design, insurance requirements, and contract terms. The answers provide clarifications on product approvals, bid item scope, site access, flow data availability, and contract insurance. The Q&A is critical for bidders to understand the solicitation requirements and prepare their bids accordingly.
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PDF, High priority: read this firstamendment
HighAI Summary for BID042-24-25-AMS Sanitary Sewer Manhole Rehabilitation IFB Addendum 3: This document is Addendum 3 to the Invitation for Bids (IFB) BID042-24-25-AMS for the Sanitary Sewer Manhole Rehabilitation Annual Maintenance Contract issued on 7/2/2025. It includes updated contact information, event details, bid activities, and attachments such as bid forms, specifications, bonds, and maps. The addendum provides deadlines for questions and bid responses, instructions for submitting questions via IonWave, and acknowledgment requirements for addenda. It also contains litigation and performance history questions for bidders and outlines bid line pricing and supplier certification requirements.
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XLSX, High priority: read this firstbid-tabulation
HighAI Summary for Bid Tabulation for IFB BID042-24-25-AMS Sanitary Sewer Manhole Rehabilitation: This document is a bid tabulation spreadsheet for IFB BID042-24-25-AMS titled 'Sanitary Sewer Manhole Rehabilitation Annual Maintenance Contract' issued by the City of Columbia, SC. It includes bid responses from four suppliers with their total bid prices, submission details, and acknowledgment of addenda. The tabulation also covers litigation and performance history disclosures from bidders. The document is dated around July 2025 and serves as an official record of bids received for evaluation.
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PDF, High priority: read this firstcontract-document
HighAI Summary for City of Columbia Construction Contract Sample with Completion Dates: This document is a sample contract for a construction project by the City of Columbia, South Carolina. It outlines the agreement between the Owner and the Contractor, including contract time with substantial and final completion dates, contract price, payment applications, progress and final payments, and liquidated damages for delays. The contract also covers assurances by the Contractor regarding familiarity with the work and local conditions, and lists the contract documents that form the agreement. The document is intended for use by the awarded contractor and includes provisions for exceptions, clarifications, and contract closeout activities.
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PDF, High priority: read this firstexhibit-invoicing-procedures
HighAI Summary for Exhibit - Invoicing Procedures for Consultant Payments: This document titled 'Exhibit - Invoicing Procedures' outlines the detailed invoicing requirements and procedures for consultants working on a City project. It specifies that invoices must be reviewed by the City's Project Manager, include detailed task and resource descriptions matching the project schedule, and be based on work completed. It prohibits invoicing for taxes on services and for equipment or services before delivery. The document mandates adherence to delivery schedules, inclusion of valid Purchase Order numbers, and submission of receipts for expenses. Travel and lodging expenses must comply with GSA rates and be approved. It also requires detailed breakdowns of payments to subconsultants and vendors, with supporting documentation. The procedures ensure proper invoice validation and payment processing for the project.
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PDF, High priority: read this firstpayment-bond
HighAI Summary for Exhibit - Payment Bond for City of Columbia Construction Contract: This document is an Exhibit - Payment Bond associated with a construction contract for the City of Columbia, SC. It binds the Contractor and Surety to pay for labor, materials, and equipment furnished for the project. The bond outlines the obligations of the Surety and Contractor to the Owner and Claimants, including conditions for claims, notices, and payments. It includes terms for defense, indemnification, and limits on liability. The bond is effective as of the contract's effective date and includes provisions for statutory compliance and definitions relevant to the bond's enforcement.
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PDF, High priority: read this firstperformance-bond
HighAI Summary for Performance Bond Exhibit for City of Columbia Construction Contract: This document is a Performance Bond Exhibit related to a construction contract with the City of Columbia, SC. It outlines the obligations of the Contractor and Surety to the Owner for the performance of the construction contract, including conditions under which the Surety's obligations arise, procedures for handling contractor default, and the Surety's liability limits. The bond includes execution sections for the Contractor and Surety, and details legal and procedural terms such as notice requirements, liability limits, and dispute resolution. The document is essential for ensuring contract performance and protecting the Owner against contractor default.
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PDF, High priority: read this firstspecifications
HighAI Summary for SS6786 Sanitary Sewer Manhole Rehabilitation Annual MH Rehab Specifications: This document contains the project specifications for the SS6786 Sanitary Sewer Manhole Rehabilitation Annual Maintenance Contract for FY 2025/2026 (Year 1). It includes detailed sections such as database template description for manhole inspections compliant with NASSCO MACP/PACP standards, measurement and payment, submittals, maintenance and protection of traffic, warranties and bonds, contract closeout, GIS database update, asphalt pavement markings, precast concrete manholes, manhole rehabilitation, sanitary sewer flow control, and manhole inspections for SSES projects. The document provides formatting notes, field descriptions, and examples for data entry in the inspection database template, ensuring compliance with OWNER and ENGINEER requirements.
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PDF, Low priorityholiday-schedule
LowAI Summary for 2025 Holiday Schedule for City Employees: This document, dated October 3, 2024, from the Director of Human Resources to the City Manager, outlines the official holiday schedule for the calendar year 2025. It lists the recognized holidays and their observed dates, including New Year's Day, Martin Luther King Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving, and Christmas, among others. The schedule notes that some employees may be required to work on holidays due to 24/7 operational needs. The schedule was approved by the City Manager on October 7, 2024.
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PDF, Low prioritycertification-affidavit
LowAI Summary for Appendix - Company Overview & Certification Affidavit: This document is an appendix titled 'Company Overview and Certification Affidavit' associated with a solicitation. It includes sections for company contact information, certification of business designations, labor surplus area status, non-collusion certification, and organizational conflict of interest statements. The affidavit certifies that the submission is genuine, fair, and without collusion or fraud, and includes a notary section for sworn affirmation. It is intended to accompany a solicitation response to certify compliance with federal and city procurement requirements.
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PDF, Low priorityother
LowAI Summary for Appendix - Litigation, Performance and Claim History: This document is an appendix related to litigation, performance, and claim history for a solicitation. It includes a series of yes/no questions regarding the company's past work completion, legal claims, convictions related to conflicts of interest, suspensions or debarments, involvement in litigation with the City, and performance cure letters within the past five years. Respondents are required to provide written statements for any 'Yes' answers. The document is intended to gather historical and legal information about the company or bidding team.
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PDF, Low prioritypast-performance
LowAI Summary for Appendix - References for City of Columbia Solicitation: This document is an appendix titled 'References' associated with a solicitation from the City of Columbia. It is designed to collect past performance information from offerors and their key personnel to assist in evaluating their responsibility and capability to perform various projects. The form requests details about past projects including reference names, contact information, project names, descriptions, and values. It supports the evaluation process for an IFB, RFP, or RFQu solicitation.
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XLSX, Low priorityaward
LowAI Summary for BID042-24-25-AMS Addendum 3 Sanitary Sewer Manhole Rehabilitation Award: This document is an award detail spreadsheet for the Sanitary Sewer Manhole Rehabilitation Annual Maintenance Contract issued by the City of Columbia, SC. The bid request number is BID042-24-25-AMS Addendum 3, with an issue date of July 2, 2025, and a close date of July 31, 2025. The bid type is an Invitation for Bid (IFB). The awarded supplier is Vortex Services, LLC. from Greenville, SC, with a total award amount of $2,298,725 for one line item representing the total bid price as per the submitted bid form. Contact information for the bid creator, Angela M Seymour, is provided for questions related to the solicitation.
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PDF, Low prioritybid-tabulation
LowAI Summary for Bid Tabulation for Sanitary Sewer Manhole Rehabilitation IFB BID042-24-25-AMS Addendum 3: This document is an unofficial bid tabulation for the Invitation for Bid (IFB) event titled 'Sanitary Sewer Manhole Rehabilitation Ann' with event number BID042-24-25-AMS Addendum 3 issued by the City of Columbia, SC. It lists responding suppliers, their locations, submission times, lines responded, and total bid amounts. The bids range from $2,298,725.00 to $5,197,275.00. The document includes no alternate response data and is dated around July 2025.
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PDF, Low prioritybusiness-information-record
LowAI Summary for Business Information Record for Subconsultants 2024: This document is a Business Information Record (BIR) form for subcontractors and subconsultants for the year 2024. It requires bidders to list all subcontractors and vendors providing services or materials for a project, including details such as business name, SAM.gov Unique Entity ID, CAGE number, vendor number, services provided, cost, percentage of total contract, and minority/women-owned business enterprise codes. The form includes sections for multiple subcontractors' company information, including contact details and addresses. The document also contains a certification statement for the accuracy of the information provided.
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PDF, Low prioritypolicy
LowAI Summary for City of Columbia SC Local Business Enterprise Preference Policy: This document outlines the City of Columbia, SC's Local Business Enterprise (LBE) Preference Policy, detailing the scope, exclusions, definitions, and application of LBE preferences in procurements. It covers informal and formal procurement thresholds, price preferences, and evaluation preferences for professional and architectural/engineering services. The policy defines the geographic area (Columbia-Orangeburg-Newberry Combined Statistical Area), eligibility criteria for LBEs, and the administration responsibilities of City contracting departments. The document aims to promote local business participation in City contracts by providing bid discounts and evaluation score adjustments for certified LBEs.
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PDF, Low priorityexhibit-prompt-payment-affidavit
LowAI Summary for Exhibit - Prompt Payment Affidavit Template: This document is an Exhibit titled 'Prompt Payment Affidavit Template' related to payments under a contract. It requires the consultant to affirm timely payments to first-tier subconsultants, submission of invoices and cancelled checks, payment of retainage amounts, and absence of payment delays without prior approval. The affidavit includes spaces for company and signatory details, and a notary public section for sworn statements.
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PDF, Low priorityintent-to-award
LowAI Summary for Intent to Award BID042-24-45-AMS Sanitary Sewer Manhole Rehabilitation: This document is an Intent to Award notice dated September 10, 2025, for the contract BID042-24-45-AMS concerning Sanitary Sewer Manhole Rehabilitation Annual Maintenance. It announces the City's intention to award the contract to Vortex Services, LLC for a total amount of $2,298,725.00, effective October 8, 2025, pending final City Council approval. The notice includes protest rights and procedures for aggrieved parties, with a protest deadline of September 20, 2025.
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