SBE: New IFB - Universal Mental Health Screening Tool

The Illinois State Board of Education is seeking a vendor to provide a Universal Mental Health Screening Platform for students in grades 3 through 12 across Illinois, in compliance with Public Act 104-0032. The goal is to ensure annual screenings are available at no cost to eligible students by the 2027–28 school year. The selected vendor must provide a configurable platform that allows state and district users to customize screening arrays and workflows, with tools designed to be completed in 10 minutes or less. The total contract value is capped at 7 million dollars, with a budget allocation of up to 1 million dollars for initial implementation and up to 3 million dollars for each of the following two years. The contract is an Invitation for Bid where the award will be granted to the lowest priced responsive and responsible bidder, though the state may award to multiple vendors. Funding is expected to be approximately 100 percent from federal sources for the initial period. Vendors must adhere to strict data privacy and security standards, including the NIST Cybersecurity Framework, FERPA, COPPA, SOPPA, and PIPA. Required insurance includes general commercial liability of 1 million dollars per occurrence and 2 million dollars annual aggregate, as well as legally required worker's compensation. Performance is monitored through a rigorous reporting schedule, including monthly, quarterly, and annual reports, and the vendor must allow the state to conduct on-site data security audits during the contract term and for three years thereafter. Bids must be submitted electronically via BidBuy by November 17, 2026, and must remain firm for 180 days. Required documentation includes financial disclosures, the State of Illinois Offer Document, and utilization plans for business enterprise and veteran small business participation.