School Crossing Guards

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This combined synopsis/solicitation is issued as a request for quote (RFQ) #F4D3A38149AG01. Submit written offers - quote template provided upon request. Oral offers will not be accepted. All firms or individuals responding must be registered with the Central Contractor Registration (CCR) (www.bpn.gov). This procurement is being issued as a 100% Small Business Set-Aside. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-25 and DFARS Change Notice 20071108. North American Industrial Classification Standard (NAICS) 561990 - All Other Support Services and Size Standard $6.5M apply to this procurement. This contract will be for a period of one (1) year or one (1) school year to include two (2) additional option years. This contract will be a Firm Fixed Price contract with the following Contract Line Item Number (CLIN) structure: CLIN 0001 - School Crossing Guards Period of Performance: 1 August 2008 thru 31 July 2009 or such period students are in session in accordance with Crestview Elementary and Lompoc Unified School District. CLIN 1001 - Option Year 1 - School Crossing Guards Period of Performance: 1 August 2009 thru 31 July 2010 or such period students are in session in accordance with Crestview Elementary and Lompoc Unified School District. CLIN 2001 - Option Year 2 - School Crossing Guards Period of Performance: 1 August 2010 thru 31 July 2011 or such period students are in session in accordance with Crestview Elementary and Lompoc Unified School District. STATEMENT OF WORK SCHOOL CROSSING GUARDS CRESTVIEW ELEMENTARY VANDENBERG AFB, CALIFORNIA 12 JUNE 2008 Revision 1, dated 16 June 08 1. Description of Services: The contractor shall provide the following: all personnel, equipment, tools, materials, supervision, training, and other items and services necessary to perform school crossing guard duty for Crestview Elementary, Vandenberg AFB, CA. The contractor shall will adhere to the following guidelines and manuals from State, Federal, the American Automobile Association (AAA) of School Safety Patrols Operation Manual and other :base, city, county, and state regulations regarding the duties of crossing guards. U.S. Department of Transporation, Federal Highways Administration, Manual on Uniform Traffic Control Devices (MUTCD), Chapter 7E http://mutcd.fhwa.dot.gov/HTM/2003/part7/part7e.htm California Manual on Uniform Traffic Control Devices (MUTCD) http://www.dot.ca.gov/hq/traffops/signtech/mutcdsupp/pdf/camutcd/CAMUTCD-Part7.pdf Adult School Crossing Guard Guidelines http://www.saferoutesinfo.org/guide/crossing_guard/index.cfm AAA School Safety Patrols Operation Manual http://www.aaamtw.com/news/documents/opsmanual.pdf 2. Personnel: The contractor shall provide the services of crossing guards and relief guards as necessary at each of the three locations (locations shall be provided at the time of award) during the hours of 7:00 a.m. - 8:00 a.m. and 2:00 p.m. - 3:30 p.m.when pupils are walking to and from Crestview Elementary School, Vandenberg AFB, CA. Services shall include all necessary training, equipping, tools, materials, and supervision of guards to be employed. The provider shall provide a Point of Contact (POC) that shall be responsible for ensuring that the contract services are provided satisfactorily. The name of this person and an alternate(s) who shall act for the provider when the point of contact is absent, shall be designated in writing to the contracting officer at contract award. 3. No reduction or addition in guard locations shall be made without an the written request of the Contracting Officer. 4. The hours of operation of each crossing guard shall be such as Lompoc Unified School District (LUSD) may determine so as to cover the times when the majority of school children cross the street. A copy of LUSD class schedule for Crestview Elementary shall be made available upon award of this contract or when LUSD, Crestview Elementary class schedule becomes available. 5. The contractor shall follow all federal, state, and base safety requirement as diem necessary by the 30th Space Wing, Base Safety Office while on Vandenberg AFB. 6. The contractor and/or LUSD shall indemnify and release hold harmless the United States Air Force, its members and employees from all liability for damages caused by a negligent or wrongful act or omission in the performance of this contract. 7. Period of performance shall be from 1 Aug 2008 through 31 Jul 2009. The following provisions and clauses apply to this acquisition: FAR 52.212-1 Instructions to Offerors-Commercial Items. FAR 52.212-2 Evaluation-Commercial Items, quotes will be evaluated on price. FAR 52.212-3 Offeror Representations and Certifications - Commercial Items, the offeror must include a completed copy of this provision with their proposal. FAR 52.212-4 Contract Terms and Conditions-Commercial Items FAR 52.212-5 Dev. Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items. Specifically, the following clauses cited are applicable to this solicitation: 52.219-6, Notice of Total Small Business Aside FAR 52.219-28 Post-Award Small Business Program Representation 52.222-41, Service Contract Act of 1965 52.222-42, Statement of Equivalent Rates for Federal Hires 52.222-43, Fair Labor Standards Act and Service Contract Act -- Price Adjustment (Multiple Year and Option Contracts) FAR 52.222-50 Combating Trafficking in Persons FAR 52.232-33 Payment by Electronic Funds-Central Contractor Registration. FAR 52.233-3 Protest After Award FAR 52.252-2 Clauses Incorporated by reference (view clauses at): http://farsite.hill.af.mil FAR 52.217-5 Evaluation of Options FAR 52.217-8 Option to Extend Services FAR 52.217-9 Option to Extend the Term of the Contract FAR 52.232-18 Availability of Funds. AFFARS 5352.201.9101 Ombudsman Contact: HQ AFSPC/A7K, (719) 554-5250 and e-mail: AFSPC.A7K@peterson.af.mil AFFARS 5352.223-9000 Elimination of ODS AFFARS 5352.223-9001 Health & Safety on Gov't Installations All potential offerors are reminded that compliance with Defense Federal Acquisition Regulations (DFAR) 252.204-7004, Required Central Contractor Registration (CCR), is mandatory. Lack of registration in the CCR will make an offeror ineligible for contract award. All quotes must be sent to TSgt Albert Thompson at albert.thompson@vandenberg.af.mil or faxed to 805-606-6716 no later than 4:30 PM PST on 27 Jun 08.