School Equipment, Teaching Aids, Supplies and Related Services including Online Subscriptions
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
Coppell Independent School District (CISD) issued an Informal Request for Proposal (RFP) numbered 785-23R3 on June 30, 2025, seeking catalog bids from vendors supplying school equipment, teaching aids, supplies, and related services, including online subscriptions. The solicitation aims to expand CISD’s vendor list to ensure a broad availability of qualified suppliers offering a wide array of educational products such as classroom instructional materials, general school supplies, educational games, science lab equipment, art and music supplies, special education resources, library and media center materials, STEM and robotics kits, classroom furniture, and storage solutions. Vendors are required to submit their complete catalogs (via PDF or URL) along with any applicable discount information. Awarded vendors will remain on the list without the need to resubmit until the next formal solicitation in 2028, with an initial deadline for full consideration of July 29, 2025. Responses are accepted on a rolling basis thereafter, with final submission accepted until May 31, 2028. The contract structure allows for multiple awards to maintain a diverse vendor pool and includes automatic renewals on an annual basis at the district’s discretion until the solicitation is reissued. Vendors already on board through Board-Approved Purchasing Cooperatives need not respond again unless they update their offerings. The procurement emphasizes compliance with various federal and state regulations, including Texas residency certification requirements and federal grant funding provisions incorporated via EDGAR Contract Addendum, which enforces labor, equal opportunity, and reporting mandates. Deliveries must conform to purchase orders, with freight prepaid FOB destination and delivery timeliness within 60 days of order. The evaluation of proposals considers purchase price, vendor reputation and quality, alignment with district needs, past relationship, inclusivity factors, and total cost of ownership. Submission and communication are managed through CISD’s eBid system, with technical and purchasing support readily available. Standard terms and conditions cover packaging, shipment, invoicing, warranties, and contract modifications, establishing a comprehensive compliance and performance framework governing all awarded contracts under this solicitation.
General Info
Agency
NAICS
Place of Performance
TX, USASet-Aside
Timeline
Response Deadline
Organization & Contact Information
Full Description
Classroom instructional materials General school supplies (e.g., pencils, paper, binders) Educational games and manipulatives Science lab equipment and supplies Art and music supplies Early childhood education materials Special education resources Library and media center materials Online learning tools and educational software STEM and robotics kits Classroom furniture and storage solutions
This solicitation may be issued annually to allow additional vendors to participate. If your company is awarded through this process, you do not need to resubmit until the next formal solicitation in 2028. Vendors who submitted a response last year do not need to reapply unless they wish to update their offering. The purpose of this RFP is to expand CISD’s current vendor list to ensure access to a broad range of qualified suppliers. Submission Requirements:
Catalog Submission: Please include a link to or a copy of your catalog with your response. Discounts: If applicable, discounts should be provided in the designated section or included as an attachment.
Questions & Assistance:
Solicitation Questions: All questions must be submitted through the eBid system at https://coppellisd.ionwave.net/. General Inquiries: Contact the CISD Purchasing Department at 214-496-8055 or email purchasing@coppellisd.com. Technical Support (Ion Wave): For assistance accessing eBid, contact Ion Wave Support at 866-277-2645 ext. 4 or email support@ionwave.net.
Important Dates: The initial deadline to be considered for inclusion on the Coppell ISD Vendor List is July 29, 2025, pending Board approval. Submissions received after this date will still be accepted but reviewed periodically, with vendor list updates made incrementally. CISD Reserves the Right to:
Automatically renew agreements on an annual basis at the district’s discretion until the solicitation is reissued. Award contracts to multiple vendors to maintain a robust vendor list. Accept and review responses on a rolling basis. Notify vendors of awards through the CISD Vendor List platform.
Vendors with Purchasing Cooperative Contracts: If your organization holds a current contract with one of CISD’s Board-Approved Purchasing Cooperatives, you are not required to respond to this solicitation. Your company will remain on the vendor list for the duration of the cooperative agreement. A complete list of Board-Approved Purchasing Cooperatives is available on the CISD Purchasing webpage.
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