Scott Inn HVAC Preventative Maintenance Requirement

This contract, solicitation FA440726Q0100, is a Nonappropriated Fund acquisition for comprehensive HVAC preventative maintenance, inspection, and repair services at Building 1812 (Scott Inn) located at Scott Air Force Base, Illinois. The scope of work requires the contractor to provide all labor, supervision, tools, and materials to maintain a wide array of equipment, including rooftop units, boilers, chillers, cooling towers, pump skids, domestic hot water heaters, air handling units, backflow preventers, unit heaters, and specialized air conditioners for laundry and elevator rooms. The performance period begins March 1, 2026, and consists of a base year with four subsequent option years ending February 28, 2031. Deliverables include quarterly and annual preventative maintenance, eight flat-rate repair calls per year, and reimbursable parts services. Award is based on a best-value tradeoff through a two-phase evaluation process where technical approach is first rated as acceptable or unacceptable, followed by an assessment of past performance and total evaluated price. Past performance is weighted as the most important factor among qualified offerors. Contractors must adhere to strict safety and environmental regulations, including OSHA and Air Force directives, and personnel must pass LEADS background checks and complete annual Antiterrorism Level I training. The contract is funded through military community-generated funds and does not utilize federal tax dollars. All work must be performed in accordance with OEM recommendations and ASHRAE best practices to ensure optimal system performance for a facility serving approximately 50,000 annual guests.