Sealed Bids for Road Department Services, February 2026 January 2027

The Lauderdale County Board of Supervisors, Mississippi, has issued a sealed bid solicitation numbered 3170034604 for road department services, specifically focusing on micro surfacing and other road maintenance materials and services, for a 12-month term from February 1, 2026, through January 31, 2027. The solicitation, posted on December 10, 2025, invites contractors to submit firm fixed-price bids by 1:00 p.m. on January 9, 2026, either electronically via CentralBidding.com or by physical delivery to designated county offices in Meridian, MS. The contract covers a range of services including micro surfacing (Bid No. 4018), asphalt materials, corrugated metal pipes, concrete pipes, HDPE pipes, gravel supply, and road striping. Bidders must comply with Mississippi Department of Transportation (MDOT) standards and specifications, including approved mix designs for asphalt materials, and are expected to adhere to federal and state regulations such as civil rights and anti-collusion laws. Pricing is structured by quantity ranges but the solicitation documents do not provide actual unit prices or total contract value estimates. Bid submissions must be complete, using official Lauderdale County bid forms, including a Vendor Data Form, Form W-9 for federal ID compliance, and certifications concerning anti-discrimination, non-collusion, and general regulatory compliance. Although formal federal acquisition clauses or standard FAR provisions are not part of the documentation, bidders must comply with all applicable federal and state rules, including ongoing certification obligations that could trigger audit and reporting requirements. The Board retains broad discretion to accept or reject any bids and may waive minor irregularities. Inspection and acceptance of services are to occur at or near Meridian, MS, with the county being the responsible party for approval based on compliance with Mississippi State Aid Road and Bridge specifications and MDOT standards. The solicitation emphasizes firm pricing for the contract term, proper bid packaging and labeling, and adherence to scheduled deadlines, while allowing for "materials equal thereto" provisions if submitted with appropriate documentation. No specific evaluation criteria or formal clause sets were provided, though award decisions will be influenced primarily by price and overall bidder qualifications.