Sealed Bids for Road Department Term Contract (Feb 2026 Jan 2027)

The Lauderdale County Board of Supervisors, Mississippi, Road Department is soliciting sealed bids for a one-year term contract from February 1, 2026, through January 31, 2027. This solicitation, identified as number 3170034603, invites bids specifically for supplying asphalt-related materials including hot mix asphalt (base and surface), cold mix asphalt, and various grades of liquid asphalt (MC-30, MC-70, MC-250, MC-800) to support county road and bridge construction and maintenance projects. Bidders must submit unit prices on official bid forms, which require delivery of materials FOB plant or designated county locations, with the capacity to meet delivery demands within 24 hours across any point within Lauderdale County. All materials supplied must conform with Mississippi Department of Transportation (MDOT) standards, including the latest State Aid Road and Bridge Construction specifications and approved MDOT mix designs, with provisions for certification and potential submission of alternative specifications if deviating from established standards. Pricing adjustments for asphalt products must adhere to MDOT’s prescribed price adjustment protocols, referencing base prices as of November 2019. The bid submission process permits either physical delivery or electronic submission via the Central Bidding website, with a strict deadline of 1:00 p.m. on January 9, 2026. Bids must be signed, dated, and submitted in duplicate using official county forms, with consideration given primarily to price and compliance with stated requirements, although the county reserves the right to accept, reject, or waive informalities in bids as deemed appropriate. There are no explicit federal acquisition clauses incorporated; instead, the contract includes locally defined certifications focused on civil rights compliance, anti-discrimination, and adherence to applicable federal and state laws. The contract administration details such as payment offices or contracting officials are minimally disclosed, with the primary coordination handled through the county’s Purchasing Agent. No socioeconomic or size status certifications are required, and no price or quantity data is provided in the solicitation, indicating pricing must be quoted solely by bidders. Inspection and acceptance of materials occur upon delivery within the county, with the Board of Supervisors retaining final acceptance authority, including discretion to waive certain acceptance requirements. Overall, this solicitation represents a firm fixed-price term contract for essential asphalt supplies to support Lauderdale County’s road infrastructure needs during the 2026 calendar year.