Sealed Bids for Upcoming Project Due August 21, 2025

The contract involves a solicitation by Madison County for construction services and commodities related to road maintenance and infrastructure improvements scheduled from October 1, 2025, through September 30, 2026. Bids are to be submitted by August 21, 2025, either electronically via the county’s website or in sealed envelopes at the Madison County Chancery Clerk’s Office. The scope includes hauling and laying asphalt of various types, road base repairs at different depths, cold milling operations, and the supply of materials such as asphalt, limestone aggregates, gravel, HDPE plastic pipes, and aluminized CMP pipes. The project emphasizes compliance with specifications available for public inspection, with no minimum guarantees on purchase quantities, and the awarded prices are valid for the entire term period. The bidding process is primarily price-driven, with the basis of award being the "Lowest and Best Bid." Bidders must submit signed, initialed, and dated bid forms on official county forms, including a signed bid sheet if submitting electronically. The county reserves the right to reject any or all bids, amend specifications, and waive irregularities. Packaging requirements are minimal, with the only marking instructions requiring bidders to label their envelopes with their name and the phrase “Term Bid.” There are no explicit federal or state clauses, regulations, or certifications incorporated into the contract, and no specific inspection, acceptance, or quality standards are detailed beyond general compliance with bid specifications. Administrative contacts are limited to county personnel, notably Kesha Jackson, for bid process inquiries. Overall, the contract emphasizes straightforward procurement procedures, with clear deadlines, submission formats, and rights reserved by Madison County to ensure competitive and compliant bidding.