SEALED RFP - HOUSEKEEPING SERVICES

The Cherokee Nation is soliciting sealed proposals for professional housekeeping services to maintain multiple facilities in Oklahoma, including Head Start sites and administrative buildings in Tahlequah, Nowata, Pryor, Salina, Jay, and Catoosa. The scope of work requires daily cleaning from Monday through Friday, typically after 5:00 pm, encompassing tasks such as trash removal, surface dusting, floor disinfection, and quarterly carpet steam cleaning. Contractors are also responsible for reporting facility maintenance issues to the Housekeeping Manager and providing all necessary labor, equipment, and quality control. Proposals must be submitted by November 4, 2026, and must include a monthly cost breakdown by site using the mandatory response form, a list of at least three references, and evidence of similar previous experience. Award selection is based on a 100-point evaluation system, with a responsiveness review to ensure all mandatory specifications are met. Key requirements for the selected vendor include providing HIPAA certification and comprehensive background checks for staff assigned to child development centers, as well as maintaining signed confidentiality agreements. The contractor must carry significant insurance coverage, including general liability of 1 million dollars per occurrence and professional liability of 1 million dollars per wrongful act. Preference is given to respondents with current certification from the Cherokee Nation Tribal Employments Office. Payment is issued monthly upon the submission of itemized invoices using standardized Cherokee Nation forms, and all contract awards are contingent upon the appropriation of funds.