Security Guard Services City Facilities

The City of West Haven is seeking qualified security service providers through Solicitation 2026-18 to furnish licensed, uniformed security officers and supervisors for city facilities from December 1, 2025, through June 30, 2026, with options to extend for two additional fiscal years. The contract, estimated to be valued between $500,000 and $2 million, emphasizes providing professional security personnel capable of enforcing access control, patrol duties, incident reporting, and emergency response, all compliant with Connecticut State Police licensing and background check requirements. The procurement process prioritizes lowest responsible bid, considering price, bidder responsibility, capacity, reputation, and local vendor preferences, with award contingent upon meeting all legal, licensing, insurance, and responsibility criteria. Contractual obligations include comprehensive insurance coverage with the City and State of Connecticut named as additional insureds, a 12-month warranty on all work, and strict compliance with local, state, and federal regulations—though federal FAR clauses are not incorporated. The contractor must submit all required forms, including a W-9, Disclosure and Certification Affidavit, and Vendor Application, with proposals due by November 20, 2025, at 12:00 PM. Proposals must be delivered in sealed hard copies to the City’s procurement office, with no electronic submissions accepted. The contract will be administered through the City’s procurement department, with Kathy Chambers as the primary contact, and all addenda will be posted on the City website. The agreement stipulates no work or payment until a formal purchase order is issued, and a 5% retainage will be withheld until project completion and submission of all closeout documentation.