Security Surveillance and Detection Systems

The Housing Authority of the City of Abilene is soliciting proposals under solicitation number AHA-2026-005 for the installation and integration of a security surveillance and detection system at the Riviera Apartments and Administrative Office in Abilene, Texas. The solicitation requires vendors to submit a comprehensive proposal including a completed HUD Form 5369-C, a Cover Page Form, Exhibit B – Quote Form detailing labor, equipment, software, and optional annual services, a Conflict of Interests Questionnaire, a Profile of Firm Form, a Listing of Proposed Subcontractors, a Respondent’s Certification, an Acknowledgment of Addenda, a Business References Form, and a Form of Non-Collusive Affidavit, all submitted as a single PDF via the agency’s online portal by the deadline of May 15, 2026 at 10:00 PM Central Time. Bidders must certify their business size status, including eligibility as a small, women-owned, or minority-owned business, and disclose ownership demographics by race, gender, and veteran status. The solicitation includes unique Indian Preference Requirements mandating employment and subcontracting preferences for qualified Indigenous individuals and Indian-owned enterprises, with vendors required to identify a core crew exempt from these preferences and ensure all subcontracts incorporate the same obligations. Organizational conflicts of interest must be disclosed prior to award, and any post-award discovery must be immediately reported, with failure to disclose potentially leading to contract termination. The system must be designed with open protocols (RTSP/HTTPS), support cloud or hybrid deployment, integrate with law enforcement platforms like RTIC, include secure remote access, user access controls, audit logging, and API compatibility, while ensuring future scalability. Evaluation of proposals is based on best value, prioritizing technical compliance with minimum system specifications and completeness of documentation, with price considered as a critical but not sole determining factor—no award will be made solely on lowest price. Inspection and acceptance occur at the Housing Authority’s designated location, with final acceptance implied if no corrections are requested within 30 days of submission. No FOB terms, payment office details, accounting codes, or invoicing system specifications are provided, and contractors are advised that dissemination of project-related information without written authorization is prohibited. All vendors must ensure strict adherence to the submission format, timeline, and all contractual conditions, with questions directed exclusively through the official Questions and Answers portal to maintain transparency and recordkeeping.