SEF2476 Mobile Indirect Fired Heaters

The State of Alaska Department of Transportation and Public Facilities, HQ State Equipment Fleet, is soliciting bids under solicitation SEF-2476 for the purchase of new, current-year production model Mobile Indirect Fired Heaters. The procurement is divided into two lots: Lot 1 for one trailer-mounted heater with a minimum of 380,000 BTU, and Lot 2 for two trailer-mounted heaters with a minimum of 770,000 BTU. These units must be capable of operating in temperatures as low as -40 degrees Fahrenheit and must include specific features such as single axle trailers with brakes, remote thermostats, and comprehensive sets of operator, service, and parts manuals. The contract will be awarded to the lowest responsible and responsive bidder, with preferences available for Alaska bidders and Alaska veterans. Key deadlines include May 11, 2026, for amendment requests and May 20, 2026, for the bid opening. Bidders must provide firm pricing for 180 days after the bid opening and are required to annotate product literature to demonstrate technical compliance. The contract includes strict performance and quality standards, including a lemon clause applicable for 180 days from acceptance and specific equipment reliability ratios of 90 percent over 12 months and 75 percent per operational month. Additionally, the contractor must maintain required insurance policies, certify they are not headquartered in a Tier 3 country per the US Department of State’s Trafficking in Persons Report, and adhere to liquidated damages of 2,800 dollars per day for late or non-conforming deliveries.