Seim Hall Commissioning Services

The Seim Hall Commissioning Services contract at North Dakota State University involves providing comprehensive commissioning for a major building renovation of a high-rise dormitory spanning approximately 67,000 square feet, with an estimated project value of $19 million. The contract period runs from December 1, 2025, through May 1, 2027, emphasizing the importance of timely completion, with the contractor responsible for coordinating all commissioning activities, including developing protocols, conducting functional testing, and preparing detailed documentation. The scope requires verifying that all building systems operate according to design intent, with rigorous testing standards such as 100% point-to-point verification, seasonal performance assessments, and thorough deficiency tracking. The contractor must employ qualified personnel, including a certified commissioning agent with at least five years of relevant experience, and may subcontract specialized tasks, provided qualifications are documented. The agreement stipulates strict adherence to state and local laws, nondiscrimination policies, confidentiality, and conflict of interest provisions, with no federal FAR clauses explicitly incorporated. Pricing is structured as a lump sum for the entire scope, with optional voluntary alternates for additional services, such as fire alarm verification, proposed separately. The proposal submission process requires a maximum of five files, each up to 50 MB, labeled clearly and submitted via the State Procurement Office’s online portal or physically to the designated address in Fargo, North Dakota. The proposal is limited to 25 pages, excluding resumes and sample work, and must be signed by an authorized officer. The evaluation criteria prioritize related project experience, staff qualifications, workload capacity, proposed effort, past work samples, and fee, totaling 100 points, with the best-value approach guiding award decisions. Contract administration is managed by NDSU’s procurement officer, with no specific federal contract clauses referenced; instead, the agreement relies on state-specific terms, insurance requirements, and standard legal provisions. Overall, the contract emphasizes thorough documentation, quality assurance, and compliance, ensuring that all systems are verified and operational before project completion.