SERENA PVCS VERSION MANAGER

SERENA PVCS VERSION MANAGER SOFTWARE LICENSES/MAINTENANCE SUPPORT BRAND NAME SOLICIATION FROM - AUTHORIZED SERENA RESELLERS Request for Quote This is an ALL OR NONE combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation: quotes are being requested and a written solicitation will not be issued. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-32 effective 31 March 2009 and Class Deviation 2005-0001. Requisition Number BRCIN0RI611 issued for Request for Proposal (RFQ): RFQ # BRCIN0RI611 Issued 11-25-2009 This requirement is 100% Small Business Set-Aside. The NAICS code is 541519 Small Business standard is $25 Million. The solicitation is for the procurement of : This request is for new licenses and one year of maintenance for Serena's PVCS Version Manager software. NOTICE: ONLY - AUTHORIZED SERENA RESELLERS WILL BE CONSIDERED. Proposals are due: On or before December 7, 2009 at 3:00 p. m. to Defense Finance and Accounting Service, DFAS-CSD-HCMCOB, David Burge, Building 21, Room 2B018, 3990 East Broad Street, Columbus, OH 43213-1152. For information, contact David Burge at (614) 693-5152, facsimile at (614) 693-5674, or Email at david.burge@dfas.mil. E-mail quotes are acceptable and preferred. Failure to submit any information as requested in this solicitation/synopsis may result in the offeror being removed from consideration for award. ISSUED BY: Point of Contact: David Burge Alternate Point of Contact: Steve Preiner DFAS Contract Services Directorate DFAS Contract Services Directorate 3990 E. Broad Street 3990 E. Broad Street Bldg. 21, Room 2B218 Bldg. 21, Room 2B218 Columbus, OH 43213-1152 Columbus, OH 43213-1152 Phone Number: 614-693-5152 Phone Number: 614-693-0142 Fax Number: 614-693-5674 Fax Number: 614-693-5674 E-mail address: david.burge@dfas.mil E-mail address: steven.preiner@dfas.mil 1. Description/Intent of Work to be Performed: The Government intends to award a single contract to provide licenses and maintenance support for the Serena PVCS Version Manger software. 2. Contract type: Firm Fixed-Price. 3. FOB and Inspection and acceptance : Destination 4. Defense Priorities and Allocations System (DPAS) assigned rating: DOC9 5. Anticipated Period of Performance or Delivery Schedule: CLIN 0001 PVCS Version Manager for Windows, Unix or Linux - (Named) Unit of issue Ea Qty 10 15 Days A.R.O. CLIN 0002 Maintenance for PVCS Version Manager for Windows, Unix or Linux - (Named) Unit of issue Ea Qty 10 15 Days A.R.O. 6. Place of Performance: Defense Finance and Accounting Service Technology Services Organization 8899 E. 56th St Indianapolis, IN 46249 7. Evaluation factors/ Basis for Selection: The award shall be made to the lowest cost, technically acceptable offer from Authorized Serena Federal resellers only. Must quote on all items to be considered for award. Failure to submit any information as requested above may result in the offeror being removed from consideration for award. 8. Basis for Brand Name Requirement: This procurement is in support of DCPS which is migrating from TSO-PE to TSO-IN. In order to meet the timelines imposed by a BRAC migration, no changes are being made to the current system, and PVCS Version Manager supports the application as it currently runs. Licenses currently being used at TSO-PE can not be transferred as they are supporting the production system. TSO-PE has used PVCS Version Manager for many years to support DCPS. While there are other products that provide similar functions, the time spent to convert to another tool would require many system changes and require training in order to perform the conversion. Based on the historical investment of time and money for the PVCS product, it is in the best interest of the government to continue the use of this product as opposed to changing to another one. 9. The following provisions apply to include any addenda- 52.212-1, Instruction to Offers-Commercial 52.212-2, Evaluation-Commercial Items 52.212-3, Offeror Representations and Certifications- Commercial Items 52.212-4 Contract Terms and Conditions-Commercial Items 52.212-5, Contract Terms and Conditions Required to Implement Statues Or Executive Orders-Commercial Items apply to this acquisition. 52.252-2, Clauses Incorporated by Reference (Feb 1998) 52.252-6, Authorized Deviations in Clauses (Apr 1984) 52.217-5-Evaluation of Options (Jul 1990) 52.217-8, Option to Extend Services 52.217-9, Option to Extend the Term of the Contract 52.219-28, Post -Award Small Business Program Rerepresentation (Apr 2009) DFARS 252-232-7003, Electronic Submission of Payment Requests (MAR 2007) DAS 52.39-9000, Representation of Compliance with the Electronic and Information Technology Accessibility Standards (May 2003) 508 Standards apply-Applicable Standards: CFR 1194.21 and CFR1194.25. Standards can be found in the Code of Federal Regulations at www.gpoaccess.gov/CFR/. NOTE: the FAR and DFARS clauses may be accessed in full text at http://farsite.hill.af.mil 10. The following DFAS provisions are included in full text in this solicitation and will be included in any resulting Order. DFAS 52.223-9000, - ENVIRONMENTALLY PREFERABLE PRODUCTS (OCT 2007) The Environmentally Preferable Products clause is included in this contract to articulate the Government's polices on Green Contracting. FAR 23.403 sets forth the Federal Government's policy to acquire items composed of the highest percentage of recycled-content practical, in a cost effective manner while still obtaining other contracting goals. Recycled-content products are identified in the Environmental Protection Agency's Comprehensive Procurement Guidelines (CPGs). The United States Department of Agriculture (USDA) will be producing a similar list which designates Bio-based products. EPA guideline items (and USDA designated bio-based products, when designated) are seen as the minimum that should be considered when evaluating environmentally preferable materials. Other environmentally preferable materials and products not listed, but commonly used in industry outside of the Government, should also be considered. The recently issued Executive Order 13423 (January 24, 2007) requires federal agencies to use sustainable environmental practices, including acquisition of bio-based, environmentally preferable, energy-efficient, water-efficient, and recycled-content products. Moreover, it now requires that paper of at least 30 percent post-consumer fiber content must be acquired or used in Agency acquisitions of goods and services. - 1. Mandatory use of Paper and other products with recycled content. (a) All paper utilized in the performance of this contract must be of at least 30 percent post-consumer fiber content. (b) The contractor, by responding to this RFP/RFQ, affirmatively acknowledges that they will, to the maximum extent practicable, use sustainable environmental practices including acquisition of bio-based, environmentally preferable, energy-efficient, water-efficient, and recycled-content products in the performance of this contract that meet the recycled-content recommendations for EPA designated items, which are found at http://www.epa.gov/epaoswer/non-hw/procure/products.htm. In addition, by responding to this RFQ/RFP the contractor is certifying the deliverables required under this contract shall meet the recycled-content recommendations for EPA designated items. - 2 Notice of Green alternatives in Offeror's product/service. (a) When offering a product or service that contains Green components as that term is defined at http://www.epa.gov/epaoswer/non-hw/procure/products.htm, the contractor shall make the Contracting Officer aware of such facts in the submission of their quote. (b) The contractor, when appropriate, shall comply with FAR Clause 52.223-9 Estimate of Percentage of Recovered Material Content for EPA Designated Products. - 3 Affirmative Duty of Contractors to adhere to Green Contracting Policy. (a) Whenever practicable, the Contractor has an affirmative duty to examine its packaging to eliminate or reduce waste by volume, toxicity and/or weight and to utilize or substitute recyclable material for non-recyclable material in packaging. (b) Whenever practicable, the Contractor has an affirmative duty to find other materials utilized in the delivery of services under this contract and examine whether it can reduce waste by volume, toxicity and/or weight and to utilize or substitute recyclable materials for non-recyclable materials of items consumed in the furnishing of their services. DFAS 252.232-9000 - WIDE AREA WORK FLOW (WAWF) - RECEIPT AND ACCEPTANCE (RA) INSTRUCTIONS (November 2007) (a) As prescribed in DFARS clause 252.232-7003 Electronic Submission of Payment Requests (March 2007), Contractors must submit payment requests in electronic form. The Defense Finance and Accounting Service (DFAS) has implemented the DoD sanctioned Wide Area Workflow-Receipt and Acceptance (WAWF-RA) for contractors to submit electronic payment requests and receiving reports. Invoices for supplies/services rendered under this contract shall be submitted electronically through WAWF-RA using the invoice type identified in paragraph (d) below. Paper copies will no longer be accepted or processed for payment unless the conditions of DFARS clause 252.232-7003(c) apply, and are specifically authorized in the contract. (b) The contractor shall ensure an Electronic Business Point of Contact is designated in the Central Contractor Registration at http://www.ccr.gov. The contractor must register to use WAWF-RA at https://wawf.eb.mil, within ten (10) days after award of the contract or modification incorporating WAWF-RA into the contract. Step by step procedures to register are available on the WAWF-RA website. (c) Guidance regarding WAWF is available. There is a - Getting Started Guide for WAWF and a free on-line computer based training module available at www.wawftraining.com. Payment information is available in the - myInvoice system, a web-based tool that provides current payment status of a WAWF invoice. MyInvoice is available at https://myinvoice.csd.disa.mil//index.html. Vendor registration is required. Additional information on WAWF and eCommerce Tools are available at http://www.dod.mil/dfas/contractorpay/electroniccommerce/ECToolBox.html. (d) Invoices shall be submitted via WAWF-RA as a 2-in-1. (e) DoDAACs or DoDAAC extensions. The contractor shall ensure the following DoDAACs are input when completing WAWF document(s); regardless of other DoDAACs used on the contract. It is important to note that if EDA is used to pre-populate the Address (DoDAAC) information on the WAWF document(s), the contractor must verify the data against the following information. If necessary, change the pre-populated WAWF input in accordance with the information provided below. Issued by DoDAAC - HQ0423 Admin DoDAAC - HQ0423 Payment DoDAAC - Acceptor DoDAAC - Acceptor - XXXXXXX- XXXXXXXX Inspected By DoDAAC/EXT - N/A LPO DoDAAC/ EXT - N/A (f) The Contractor shall send email notification to the following listed addresses. Before closing out of an invoice session in WAWF-RA but after submitting your document or documents, the contractor will be prompted to send additional email notifications. Contractor shall click on - Send More Email Notification on the page that appears and input applicable e-mail address (see below). This additional notification to the government is important to ensure the acceptor/receiver is aware that the invoice documents have been submitted into the WAWF-RA system. (1) WAWF Acceptor (e-mail address): XXXXXX (2) Contracting Officer Representative (COR) (e-mail address): N/A (3) Government Point of Contact (GPOC) (e-mail address): XXXXXX (4) Alternate GPOC (e-mail address): N/A (END OF CLAUSE) DFAS Contracting Guidance 204.2, Replacement of Paper Document Distribution with Electronic Document Access (EDA) As of February 1, 2007, the DFAS Contract Services Directorate (Issuing Office) will no longer make paper of email distribution of contract documents. All DFAS contracts and modifications are available on the Electronic Document Access (EDA) website (http://eda.ogden.disa.mil). The website provides access information as well as EDA Help Desk Support.