Service contract for 22 Heracell 160i incubators and 2 Steri-cult incubators

SOURCES SOUGHT NOTICE 1. Solicitation Number: 75N95019Q00320 2. Title: Service contract for 22 Heracell 160i incubators and 2 Steri-cult incubators 3. NAICS Code: 811219 Other Electronic and Precision Equipment Repair and Mainenance 4. Description: This is a Sources Sought notice. This is NOT a solicitation for proposals, proposal abstracts, or quotations. The purpose of this notice is to obtain information regarding the availability and capability of all qualified sources to perform a potential requirement. This notice is issued to help determine the availability of qualified companies technically capable of meeting the Government requirement and to determine the method of acquisition. It is not to be construed as a commitment by the Government to issue a solicitation or ultimately award a contract. Responses will not be considered as proposals or quotes. No award will be made as a result of this notice. The Government will NOT be responsible for any costs incurred by the respondents to this notice. This notice is strictly for research and information purposes only. Background: The Stem Cell Translation Laboratory (SCTL) of the National Center for Advancing Translation Sciences (NCATS) performs tissue culture of iPSCs, which are incubated in water-jacketed CO2 incubators. SCTL purchased 2 incubators for this purpose in 2014, and 22 more in 2017, and they are among the most integral parts of the tissue culture process, and by extension, the lab. This equipment must maintain exact levels of CO2, heat, and humidity in order to ensure the proper growth and survival of the cells that are the backbone of the experiments performed in SCTL. The instruments require a service agreement in place to ensure they remain in proper working order. Purpose and Objectives: NCATS requires a service contract for all of the incubators in the Stem Cell Translation Laboratory to keep them in optimal working condition, ensure proper calibration, provide preventative maintenance, and minimize downtime due to equipment malfunctions. Project requirements: A comprehensive support plan is needed to service all 24 incubators on site when issues arise, as well as one preventative maintenance visit and any necessary calibration of equipment that is deemed inadequate. All labor, parts, and travel time will be included. Service will be completed within 48 hours of request for on-site service. Thermo Fisher Scientific factory trained and certified technicians are required to complete all PM, calibrations, repairs. NCATS will properly maintain instrument, and decontaminate instrument if service requires prior to service call. Access to the instrument during regular business hours will be granted.. Anticipated period of performance: The period of performance will be effective for 12 months ARO and will include the option to exercise four additional one-year performance periods, per the following: - Base Year: 09/27/2019 - 09/26/2020 - Option Year 1: 09/27/2020 - 09/26/2021 - Option Year 2: 09/27/2021 - 09/26/2022 - Option Year 3: 09/27/2022 - 09/26/2023 - Option Year 4: 09/27/2023 - 09/26/2024 Requested Response: The intent of this sources sought notice is to define the procurement strategy (e.g. set-aside, sole source, unrestricted) for a solicitation that NCATS intends to post soon. Interested contractors are requested to respond by (1) identifying how their proposed product meets or exceeds each of the seven salient charactistics listed above, by number; and (2) providing product literature, white papers, or capability statements that demonstrate their bona fide ability to supply such an instrument within the time frame described above. In addition, please state your business size status and whether you are the manufacturer or authorized distributor of the device you propose. Please note that NCATS is particularly interested in small business sources. If you are a small business, please state the type of small business (small business; HUBZone; service-disabled, veteran-owned; 8(a); veteran-owned; woman-owned; or small disadvantaged businesses) and your size classification relative to the North American Industry Classification System (NAICS) code for the proposed acquisition. Your responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible. The respondent must also provide their DUNS number, organization name, address, point of contact, and size and type of business (e.g., 8(a), HubZone, etc., pursuant to the applicable NAICS code and any other information that may be helpful in developing or finalizing the acquisition requirements. The response must include the respondents' technical and administrative points of contact, including names, titles, addresses, telephone and fax numbers, and e-mail addresses. The information submitted must be must be in an outline format that addresses each of the elements of the project requirement. A cover page and an executive summary may be included but is not required. All responses to this notice must be submitted electronically to the Contract Specialist and Contracting Officer. Facsimile responses are NOT accepted. The response must be submitted to Jessica Adams, Contract Specialist at jessica.adams@nih.gov. The response must be received on or before August 21, 2019 at 11:00am, Eastern Standard Time. Disclaimer and Important Notes: This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a presolicitation synopsis and solicitation may be published in Federal Business Opportunities. However, responses to this notice will not be considered adequate responses to a solicitation. Confidentiality: No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).