Service Contract for Mass Spectrometer and PHAIMS Unit

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation No. 12505B22Q0080 is being issued as a Request for Quote (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-06. The NAICS code applicable to this acquisition is 811219 (Other Electronic and Precision Equipment Repair and Maintenance). This requirement is 100% set aside for small business. For a company to qualify as a small business, the small business standard is $22 million. The USDA, ARS lab in Ames, Iowa has a requirement to provide preventative maintenance and on-demand service for both Orbitrap Exploris 240 Basic System w/ IC (MM10042C) and FAIMS PRO (FAIMS-20503) located at 1920 Dayton Ave, Ames, IA. Service tasks include, but are not limited to: Unlimited demanded service site visits. 3-day turn around time (72 hours from the time of reported problem to the presence of a service engineer on site). Contractor must have on-staff service engineers and be able to dispatch those engineers. All service engineer travel and labor are paid for in the contract. All service engineers must be factory trained and qualified to service said instrument. All parts must be Original Equipment Manufacturer. All parts, labor and travel required to repair instrument are covered under the contract. All software updates are covered under the contract. Provides yearly preventatice maintenance visits to clean, inspect, adjust, and calibrate centrifuge to factory specifications. Provides phone support from service engineers factory trained, certified, employed and dispatched by the contractor. This contract will be a Base Year plus 4 Option Years for a total of 5 years. This will be awarded as a firm fixed price contract. Schedule CLIN 0001 : Base Year; CLIN 1001: Option Year 1; CLIN 2001: Option Year 2; CLIN 3001: Option Year 3; CLIN 4001: Option Year 4 Offerors responding to this announcement shall submit their Quote in accordance with FAR 52.212-1. The basis for award is Lowest Price Technically Acceptable {LPTA). LPTA means the best value is expected to result from selection of the technically acceptable proposal with the lowest evaluated price. Pursuant to FAR 52.212-2, the criteria for evaluation are: (1) Technical and (2) Price and must also have satisfactory Past Performance. Technical acceptability will be evaluated based on company experience (OEM trained technicians). The lowest priced proposal will first be evaluated for technical acceptability in accordance with the minimum specifications identified. If determined not technically acceptable, it will be removed from competition and the next lowest priced proposal will be evaluated for technical acceptability. This will continue until the lowest price proposal is determined technically acceptable. Once the lowest priced proposal is determined technically acceptable, then a determination of responsibility will be completed. If found responsible, evaluations will be closed and award will be made. DOCUMENTS TO BE INCLUDED IN QUOTE: In order to be considered for award, Offerors shall provide 1) technical approach; 2) price; and 3) Company's SAM UEI Number. REJECTION OF QUOTATION: Failure to demonstrate compliance will be cause to reject the quote without further discussions. All responsible sources may submit an offer which will be considered. To be eligible for an award, all contractors must be registered in the System for Award Management (SAM). A contractor can contact SAM by calling 1-866-606-8220 or e-mail at www.sam.gov. NO EXCEPTIONS. A SAM UEI (Unique Entity Identified) number is required in order to register. All invoices shall be submitted electronically. Questions regarding this solicitation shall be emailed (no phone calls will be accepted) to Shawna Rogers-Bailey, Contract Specialist at Shawna.rogersbailey@usda.gov no later than 4:00 PM (Central) June 8, 2022. All answers to questions will be posted as an attachment in this solicitation. Furnish quotes no later than 4:00 PM (Central), June 15, 2022 to Shawna Rogers-Bailey, Contract Specialist at Shawna.rogersbailey@usda.gov . Quotes will only be accepted via email, no phone calls will be accepted.