Single Source Justification for Countywide KeyWatcher Systems

Probation is currently utilizing the proprietary KeyWatcher Touch System by Morse Watchmans, Inc., which provides a secure location for facility keys and other items, all monitored by a computerized system for accountability and security. The County of Riverside has been utilizing this system since 2009, with it currently being in operation at three (3) County facilities and has proven effective in meeting the department’s needs. However, a system upgrade and full replacement is necessary at YTEC, as it had reached its end-of-life cycle. In addition, the KeyWatcher Touch System supplies data that allows Probation to track keys being checked-in and checked-out of the facility, including details on who is checking them out and the duration for which they are checked out. The KeyWatcher Touch System also generates reports on unreturned keys, further enhancing accountability and security. The proposed one-time purchase will include the software that will be needed to perform upgrades to the current system in place at the Indio Juvenile Hall and Southwest Juvenile Hall. In addition, a one-time purchase for the system at YTEC will directly replace the outdated hardware, which is experiencing various mechanical and software issues due to the end-of-life cycle and will be replaced with upgraded equipment. Additionally, Probation will upgrade the software to align with the other two locations, ensuring consistency across all three facilities. The Single Source Justification to provide KeyWatcher system hardware and software services is identified as the proposed project under the California Environmental Quality Act (CEQA). No direct or indirect physical environmental impacts are anticipated.