Singularity Software Maintenance

This is a Notice of Intent to award a sole source contract under statutory authority, 10 USC 2304(c)(1), set forth in Federal Acquisition Regulation 6.302-1. Only one responsible source and no other supplies or services will satisfy agency requirements. The government intends to award a sole source (See approved sole source justification below) fixed price contract to Hyland Software, Inc., 28500 Clemens Rd, Westlake OH 44145-1145. If any interested parties can fulfill this requirement, please provide statement of interest to this office NLT 12:00 noon CDST on 13 Jun 12. Electronic submissions are acceptable. Direct any correspondence to the 42d Contracting Squadron, Acquisition Flight B, 50 LeMay Plaza South (Building 804), Maxwell AFB, AL 36112-6334, ATTN: Ronald Hirsch AND Jacqueline Threat, faxed to (334) 953-3341, or emailed to ronald.hirsch@maxwell.af.mil AND jacqueline.threat-tellis@maxwell.af.mil . ATTACHMENT: SUBJECT: Sole Source Justification, Purchase Request #F2XHC72142A0001. SUBJECT: Sole Source Justification, Purchase Request #F2XHC72142A0001 1. Description of supplies/services to be acquired: a. The Community College of the Air Force (CCAF) requires a continuation of annual maintenance and support for the mission-critical Singularity software system. This system is used by CCAF to scan and archive more than 60,000 paper transcripts annually and is a vital part of daily CCAF mission operation. CCAF requires the following deliverables: CLIN 001: Singularity Site License Maintenance, Quantity: 1 CLIN 002: Singularity Server Concurrent User License Maintenance, Quantity: 90 CLIN 003: Singularity Server Workflow User License Maintenance, Quantity: 60 CLIN 004: Singularity XML Framework License Maintenance, Quantity: 2 CLIN 005: Singularity Index Maintenance, Quantity: 1 CLIN 006: Singularity Transcript Module License Maintenance, Quantity: 1 CLIN 007: Singularity OCR Client Designer License Maintenance, Quantity: 1 CLIN 008: Singularity OCR Client Verification License, Quantity: 11 b. Hyland Software Inc, was previously awarded a contract to deliver the web-enabled, enterprise-wide transcript processing and access management system known as Singularity. This software system enables CCAF to automate the processing of approximately 60,000 inbound paper transcripts each year, supporting the CCAF mission of providing more than 17,000 students annually with an Associate in Applied Science (AAS) degree in their career field. This software system integrates with the CCAF Student Transcript Administration and Record System (CCAF-STARS) to facilitate graduation consideration. This software must be licensed annually and maintained through software updates, patches and additional capabilities. As developer and sole owner of the software, HSI is the only provider for this license and the software updates, patches, and additional capabilities required to meet CCAF mission needs as well as the security requirements imposed by the Air Force and Department of Defense. If the annual maintenance contract is not awarded CCAF will be unable to use the system and will be forced to resort to manual processing requiring civilian personnel overtime charges. This will slow down the transcript evaluation process, resulting in fewer students graduating annually. Since a CCAF degree is required for certain assignments and for promotion to higher enlisted ranks, failure to receive a degree due to the inability of CCAF to process legitimately-provided transcripts significantly harms enlisted career prospects. c. CCAF conducted market research into the ability of other vendors to provide software maintenance support for the Singularity suite of products. No other vendor was identified that could provide the necessary licenses, technical support, software updates, patches, and additional capabilities required to ensure the software remains operational for CCAF, and remains compliant with Air Force and Department of Defense network security requirements. CCAF will additionally continue to monitor on-going advancements and design innovations in the commercial computer software industry for future changes to identify potential alternatives for satisfying the current requirement. 2. Statutory Authority Permitting Other Than Full and Open Competition: This requirement is issued pursuant to 10 USC 2304(c) (1), as set forth in FAR Part 13.106-1(b), "For purchases not exceeding the simplified acquisition threshold, contracting officers may solicit from one source if the contracting officer determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand name, or industrial mobilization)." 3. Required delivery date for supplies or the period of performance for services will be 1 July 2012 - 30 Jun 2013.