SIPR Power Upgrade Bldg 650 for 374 CS, Yokota Air Base, Japan

Solicitation Number: FA5209-17-R-8002 Notice Type: Combined Synopsis/Solicitation Synopsis: Date: March 8, 2017/ 17:00 p.m. JST RFQ - SIPR Power Upgrade Bldg. 650 for 374 CS at Yokota Air Base, Japan Requesting Agency: 374th CS/Network Control Center Bldg. 650, Yokota Air Base Fussa-shi, Tokyo 197-0001 Japan Purchasing Agency: 374th Contracting Squadron/LGCB Bldg. 620, Yokota Air Base Fussa-shi, Tokyo 197-0001 Japan 1. This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. 2. Submit written quotes in reference to Request for Quotation (RFQ) reference number FA5209-17-R-8002. All prospective offerors must submit their written quotes and all required documents as outlined in 52.212-1; Instructions to Offerors. Due to the overseas location of this solicitation, no set-aside will be used. 3. OBJECTIVE The Government contemplates award of a Firm-Fixed Price Contract (Purchase Order) resulting from this solicitation. North American Industrial Classification Standard (NAICS) code is: 541330 "Electrical Engineering Services," and Product Service Code (PSC) is N061 "Installation of Equipment - Electric Wire and Power Distribution Equipment." 4. DESCRIPTION Install power panels and grounding at Building 650 in accordance with the Statement of Work (SOW) (Attachment 1). 5. Completion Due Date: 60 days ADC (final completion); Phase 1 completiong April 8th (Preferred Date) 6. Place of Performance: Building 650, Yokota Air Base, Japan 7. Inspection and Acceptance will be made by the Government at the following location: 374th CS/Network Control Center Bldg. 650, Yokota Air Base Fussa-shi, Tokyo 197-0001 Japan 8. There is no set aside for this RFQ in accordance with FAR 19.000(b) as this contract will be full and open competition performed solely in Japan. 9. There will be a site visit at Bldg. 650 on Wednesday, 15 March 2017, at 13:30 JST. Please coordinate with the 374th Contracting Squadron to attend this site visit utilizing Attachment 4. Attendees must meet at the Yokota Air Base Supply Gate (Gate 5) at 13:00 JST to be escorted on to base. The following contract clauses apply to this acquisition: THIS REQUEST DOES NOT COMMIT THE GOVERNMENT TO PAY ANY COSTS INCURRED IN PREPARATION OF YOUR SUBMISSION OR TO ISSUE AN ORDER FOR SUPPLIES AND SERVICES. CONTRACT CLAUSES BY REFERENCE FAR 52.204-7 - System for Award Management (OCT 2016) FAR 52.212-3 - Offeror Representations and Certifications -- Commercial Items (JAN 2017) (See Attachment 3) FAR 52.212-4 - Contract Terms and Conditions - Commercial Items (JAN 2017) FAR 52.214-34 - Submission of Offers in the English Language (APR 1991) FAR 52.237-1 - Site Visit (APR 1984) DFARS 252.225-7041 - Correspondence in English (JUN 1997) DFARS 252.237-7010 - Prohibition on Interrogation of Detainees by Contractor Personnel (JUN 2013) DFARS 252.203-7000 - Requirements Relating to Compensation of Former DoD Officials (SEP 2011) DFARS 252.232-7003 - Electronic Submission of Payment Requests and Receiving Reports (JUN 2012) DFARS 252.203-7005 - Representation Relating to Compensation of Former DoD Officials (NOV 2011) DFARS 252.225-7031 - Secondary Arab Boycott of Israel (JUN 2005) DFARS 252.244-7000 - Subcontracts for Commercial Items (JUN 2013) DFARS 252.247-7024 - Notification of Transportation of Supplies by Sea (MAR 2000) DFARS 252.223-7008 - Prohibition of Hexavalent Chromium (JUN 2013) 52.212-1 Instructions to Offerors - Commercial Items (JAN 2017) *If offerors fail to submit the followings, offerors are considered as non-responsive and ineligible for contract award. (i) Company's complete mailing and remittance address. (ii) Offerors shall complete the registration to have their own access for System for Award Management (https://www.sam.gov/portal/SAM/). (iii) Quotations must be valid for a period of no less than 60 days. (iv) Quotations shall include all costs from start to the end performance. (v) Quotations shall contain the following items: (a) Price schedule (b) Proof of electrician license for the Jobsite Supervisor - Quotations shall include individual price for the following schedule: CONTRACT LINE ITEM NUMBER (CLIN) CLIN DESCRIPTION QUANTITY UNIT OF MEASURE UNIT PRICE TOTAL PRICE 0001 Install power panels and grounding in accordance with the Statement of Work. 1 Ea. - Price shall be all inclusive (i.e., all materials, necessary replacement parts, transportations, labor, warranty, installation, setup, testing, operation instruments, overhead cost, etc.). (vi) OFFER DUE DATE/LOCAL TIME: Offers are due to this office no later than 9:00 AM Japan Standard Time (JST), Tuesday, 22 March 2017. Offers may be sent via e-mail to ikuyo.sakakibara.jp@us.af.mil. FAR 52.212-2 Evaluation - Commercial Items (OCT 2014) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be the most advantageous to the Government, price and other factors considered. The following factors shall be use be used to evaluate offers: Price and Technical Capability (License). 1. Price 2. Technical Capability Acceptability, as determined by the following: Certification that the Jobsite Supervisor is a licensed electrician (in accordance with SOW Paragraph 5). Submit copies of the license with a color photo and renewal/retraining records with the offer. If the license does not have a photo, additional submittal may be required for personal identification. (b) A written notice of award or acceptance of an offer, which will be mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of provision) FAR 52.212-5 - Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (JAN 2017), is applicable to this procurement along with the additional FAR clauses cited in the clause to include: X 52.204-10 - Reporting Executive Compensation and First-Tier Subcontract Awards (OCT 2016) X 52.209-6 - Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, Or Proposed for Debarment (OCT 2015) X 52.222-19 - Child Labor-Cooperation with Authorities and Remedies (OCT 2016) X 52.222-50 - Combating Trafficking in Persons (MAR 2015) X 52.222-50 Alternate I - Combating Trafficking in Persons (MAR 2015) X 52.223-18 - Encouraging Contractor Policies to Ban Text Messaging while Driving (AUG 2011) X 52.225-13 - Restrictions on Certain Foreign Purchases (JUN 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury). X 52.232-33 - Payment by Electronic Funds Transfer - System for Award Management (JUL 2013 (31 U.S.C 3332) FAR 52.252-2 - Clauses Incorporated by Reference (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: http://farsite.hill.af.mil/ (End of clause) 5352.201-9101 OMBUDSMAN (JUN 2016) (a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern. (b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions). (c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman: James B. Ting, CMSgt, USAF, HQ PACAF/A7KP, Hickam AFB, HI 96853-5427, phone number: (315)- 449-8569, e-mail address: james.ting@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/HQ AFICA/AFISRA/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431. (d) The ombudsman has no authority to render a decision that binds the agency. (e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer. (End of clause) 5352.242-9000 Contractor Access to Air Force Installations (NOV 2012) (a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation. (b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver's license, current vehicle registration, and valid vehicle insurance certificate, to obtain a vehicle pass. (c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site. (d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with all base installation security policies and instructions. (e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office. (f) Failure to comply with these requirements may result in withholding of final payment. (End of clause) 252.232-7006 Wide Area Workflow Payment Instructions (MAY 2013) (a) Definitions. As used in this clause-- Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization. Document type means the type of payment request or receiving report available for creation in Wide Area Work Flow (WAWF). Local Processing Office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system. (b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports. (c) WAWF access. To access WAWF, the Contractor shall- (1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and (2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site. (d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/. (e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol. (f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order: (1) Document type. The Contractor shall use the following document type: 2-in-1 (Service) (2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer. Government (3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system. Routing Data Table* -------------------------------------------------------------------------------------------- Field Name in WAWF Data to be entered in WAWF -------------------------------------------------------------------------------------------- Pay Official DoDAAC F68800 Issue By DoDAAC FA5209 Admin DoDAAC FA5209 Inspect By DoDAAC F4G3D5 Ship To Code N/A Ship From Code N/A Mark For Code N/A Service Approver (DoDAAC) F4G3D5 Service Acceptor (DoDAAC) F4G3D5 Accept at Other DoDAAC N/A LPO DoDAAC N/A DCAA Auditor DoDAAC N/A Other DoDAAC(s) N/A -------------------------------------------------------------------------------------------- (4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request. (5) WAWF email notifications. The Contractor shall enter the email address identified below in the "Send Additional Email Notifications" field of WAWF once a document is submitted in the system. 374CONS.LGCB.WAWF@US.AF.MIL (g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact: 374CONS.LGCB.WAWF@US.AF.MIL (2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988. (End of clause) Contracting Office Address: 374th Contracting Squadron/LGCBB Unit 5228, Bldg. 620, Yokota Air Base Fussa-shi, Tokyo 197-0001 Japan Place of Delivery/Performance: 374th CS/Network Control Center Bldg. 650, Yokota Air Base Fussa-shi, Tokyo 197-0001 Japan Point of Contact: Ikuyo Sakakibara Contract Specialist Ikuyo.Sakakibara.jp@us.af.mil Phone: 042-552-2511 Ext. 55457 (Local) 011-81-31175-55457 (Overseas) Contracting Officer: Jacqueline M. Bongard Contracting Officer Jacqueline.Bongard@us.af.mil Phone: 042-552-2511 Ext. 52037 (Local) 011-81-31175-52037 (Overseas) The full text of the FAR, DFAR, and AFFARS can be accessed on the Internet at http://farsite.hill.af.mil/. Attachment(s): 1. Statement of Work (dated 21 December 2016) with Appendix A (Network Control Center (B650) Drawings) 2. Suggested List of Materials 3. FAR 52.212-3 Offeror Representations and Certifications -- Commercial Items 4. Site Orientation Attendance Sheet