SLCo HEA131713 Car Seats

Salt Lake County Health Department’s Community Health Division is seeking bids through a Request for Bids and Resulting Contract (RFC) numbered SLCoHEA131713-RFC for the provision of multiple car seats to support its Injury Prevention Program, which provides safety checks and low-cost car seats to qualifying residents. The contract anticipates purchasing up to 1,800 car seats over a three-year period, averaging approximately 600 per year, with an estimated annual value of $40,000. Bidders must supply specific types of car seats meeting exact technical specifications, including Infant, Convertible, Higher Weight Convertible, Combination, High Back Booster, and Backless Booster models, each defined by weight and height ranges. All bids must include shipping costs and a standard warranty, with pricing required to remain firm for at least 12 months after contract execution. Deliveries are to be made FOB Destination, Freight Pre-Paid to King Arthur Storage in West Jordan, Utah, and time is of the essence for performance. The County may award multiple contracts to ensure coverage of varying seat types and child sizes, evaluating proposals based on the type of seat needed, price, availability, and delivery, with potential preference points added for vendors meeting criteria such as providing qualifying health benefits to employees or actively employing veterans under approved programs. Contractors must comply with a broad array of federal, state, and local regulations, including the Davis-Bacon Act, the Copeland Anti-Kickback Act, Executive Order 11246 on Equal Employment Opportunity, and all applicable environmental laws under the Clean Air and Clean Water Acts. Compliance with Utah’s Government Records Access and Management Act (GRAMA) is mandatory, and any confidential business information submitted must be properly claimed and justified under state statute. Contractors are required to maintain all records related to the contract for seven years after performance completion and must make all records, price lists, and invoices available for audit by the County at no additional cost. Goods must be newly manufactured, current model, and free of any defects in design, workmanship, or materials; the County retains the right to reject nonconforming items and require correction or replacement at no cost to the County. Contract performance is subject to termination for breach, convenience, or lack of appropriated funds, with payment only occurring upon delivery and signed acceptance by the County. Payment is processed by the Mayor’s Office of Financial Administration and must be invoiced directly to the ordering division with reference to the contract number. Bidders