SLCoIT124340 General Ledger for Tax Admin. Offices

The Salt Lake County solicitation seeks proposals from qualified firms to implement a comprehensive general ledger system tailored for the County’s Tax Administration Offices. The system must feature a user-friendly interface and an open API enabling real-time integration with existing and future tax-related systems, supporting core accounting functions such as chart of accounts management, journal entries, fund and encumbrance accounting, period closing, and check printing. Security and compliance are paramount, requiring role-based access controls, OAuth 2.0/OpenID Connect authentication, detailed audit trails, and adherence to GASB standards. The project emphasizes configurability and customization within a few months, with a focus on supporting government fund accounting, data exchange in JSON format, webhook/event-driven capabilities, and accessibility standards including Utah Administrative Rules and VPAT documentation. The contract duration is three years post-implementation, with options for renewal, and includes detailed provisions for project milestones, training, migration, and ongoing support. The contractual framework incorporates Salt Lake County’s standard IT terms, referencing multiple exhibits and addenda that specify software specifications, pricing, project plans, and privacy terms. It mandates compliance with various laws, including Utah Code, GRAMA, and federal accessibility standards, while emphasizing confidentiality, data privacy, and anti-corruption measures. The agreement stipulates that responsibility and liability transfer to the County upon final inspection and acceptance at the County’s facility, with procedures for defect correction and acceptance criteria clearly outlined. Payment is structured in milestone-based installments, with initial payments upon contract execution, subsequent payments after successful implementation, and annual maintenance invoicing. The proposal process requires submission via the County’s online portal in three separate PDFs—program narrative, pricing, and supplemental attachments—adhering to page and size limits, with detailed instructions for certifications, preferences, and optional modifications. Overall, the contract emphasizes rigorous compliance, security, and performance standards, ensuring a flexible yet controlled implementation aligned with County and state regulations.