Snow & Ice Control Services

Lebanon Public Schools has issued a solicitation (No. 36645) seeking qualified contractors to provide comprehensive snow plowing and ice control services for three school properties located on Exeter Road in Lebanon, Connecticut: Lyman Memorial High School, Lebanon Middle School, and Lebanon Elementary School. The contract covers the winter season from October 15, 2026, through April 15, 2027, with the option for two additional one-year extensions through 2028 and 2029. The district will supply salt, sand, and ice melt, while contractors must furnish all labor, supervision, equipment, fuel, and tools necessary to meet strict performance standards. Snow removal must begin after one inch of accumulation and be completed by 6:00 AM on school days, with ice control applied promptly using mechanical spreaders. End-of-season requirements include thorough mechanical sweeping to remove all residual sand and salt by the April vacation deadline. The contractor’s equipment must be pre-approved, and 24/7 availability with reliable communication is mandatory. Subcontracting is prohibited without prior board approval. Bidders must attend a mandatory site walkthrough on May 19, 2026, and submit sealed proposals by June 2, 2026. Required bid documentation includes a completed bid form, non-collusion affidavit, statement of qualifications, three commercial references, proof of a valid Connecticut contractor license, certificate of insurance with specified minimum coverages (e.g., $1 million general liability, $5 million umbrella), and an equipment list verifying adequate operational capability. Employee background checks, including fingerprinting, are mandatory to ensure compliance with Connecticut statutes prohibiting individuals convicted of sexual offenses from working on school grounds. The award will be made on a lowest price technically acceptable basis, requiring strict compliance with all specifications and documentation for eligibility. Inspection and acceptance occur on site, and unsatisfactory performance will require immediate remediation or may result in contract termination. Proposals must be submitted physically in sealed envelopes clearly labeled with project details and bidder information indicating no electronic or emailed submissions will be accepted. The solicitation reflects municipal contracting standards without invoking federal FAR clauses or MIL-STD packaging and marking protocols.