Snow and Ice Removal Management Services

The Department of Veterans Affairs, Network Contracting Office 5, is conducting market research via a Sources Sought Notice to identify qualified contractors for a performance-based contract providing 24/7 snow and ice management services at the Beckley VA Medical Center in West Virginia. This total small business set-aside under NAICS 561730 requires continuous coverage throughout the winter season, including regular and non-duty hours, weekends, and federal holidays. The scope of work encompasses plowing, clearing, deicing, pre-treatment, and snow relocation across three priority areas, with a primary focus on ensuring safe and unobstructed access to emergency routes, main parking, and patient entrances. Contractors must adhere to strict performance standards, including acknowledging calls within 15 minutes and arriving on-site within one hour. Priority 1 areas must be cleared within two hours of precipitation cessation, while Priority 2 and 3 areas have four and eight-hour windows, respectively. Requirements include continuous weather monitoring, the use of approved deicing agents, and the maintenance of detailed event logs for COR verification. Personnel must meet specific security and safety mandates, including PIV/HSPD-12 badging, background investigations, and OSHA 10-hour or 30-hour training. Interested respondents must submit a capability statement, business details, and a ballpark cost estimate to the primary point of contact by September 28, 2026.